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Admissions Evaluator II
Position Details
Position Information
NBAPOSN Title
Admissions Evaluator II
Working Title Admissions Evaluator II
Brief Position Overview The Office of
Admissions assists students from the time they show initial interest until their first day of classes through the following functions:
recruitment, admissions, registration, and records. This office is responsible for maintaining current and accurate information on every
student on every applicant. In turn, this office provides services, information, and statistics to the faculty, administration, state, and
community as requested.
Position Number 6N8234
Department Admissions &
Records
Division
Appointment Type Classified
Contract Term Fiscal
Year
Semester
If other, specify From date
If other, specify End date
FLSA
Non-Exempt
Union Affiliation
FTE 1.0
Benefits Eligible
Yes
Compensation Hourly
Salary Salary range of $14.50 to $16.00 hourly, commensurate with
experience, education, and qualifications
Contract Type Classified Hourly
If other, please
specify
Recruitment Type Open
Position Details
General
Statement
Montana State University Billings is a preferred employer in the region-WE WANT YOU!
The following
are reasons why you should join our team:
- Work-life balance
- Holidays-10 paid holidays per year and General
Election Day - Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
- Sick Leave
– Earned at an accrual rate of .0416125 for each hour in pay status. - Employee and Dependent Tuition Waiver
- Opportunities to engage in professional development opportunities
- Committed to employee wellness and access to a robust
Employee Assistance Program - Medical Benefits that are robust and affordable
- Visit MUS Benefits to learn more about our
benefit package including Medical, Vision, and Dental
- Life Insurance and Long Term Disability are incorporated into our
benefits. - Learn more about our retirement benefits at MUS Retirement.
- Opportunities for career growth and a variety of
career paths - Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation
center, library, etc. - Beautiful campus environment that features our MSUB Mile walking path
Duties and
Responsibilities
The Admissions Evaluator will be responsible for:
- Admissions:
- Review, enter and update undergraduate admissions applications
- Make admissions decisions for acceptance, following MSU Billings
and state guidelines; consult with Lead Evaluator as needed - Generate admissions correspondence to applicants regarding receipt of
application materials with 48 hours of receipt of documents - Send follow-up letters as needed to inform students of information or
other documentation required which may include the following: immunization records, ACT or SAT scores, high school transcripts or high
school equivalency records, transfer transcripts, residency information, and security questionnaire - Generate admissions
correspondence regarding official acceptance to MSU Billings - Assess initial residency status for applicants
- Evaluate high
school transcripts for admission requirements, early high school credits, etc - Maintain accurate, updated student admission
files - Process requests for re-admission
- Interact with prospective students and families to provide excellent customer
service via e-mail, phone, and in-person - Enter ACT and SAT scores that are received.
- Utilize document imaging for
transcripts. - Coordinate with the Lead Evaluator on the application processing and initial communication with students with security
questionnaires - Help maintain and manage admission files and documents for applicants who matriculated and those who did not
- Responsible for daily import of all undergraduate application data into Banner utilizing Axiom software
- Coordinate with City
College on “Special Admits” - CRM (Radius), Axiom, and Banner Management:
- Review Admission files in Axiom daily;
check to ensure all data imported correctly - After review, follow process to import all data to Banner
- Review application
data once imported to Banner to ensure accuracy - Adjust data fields if needed; work with CRM Database Manager to troubleshoot if
necessary - Assist with testing in the three systems to identify issues or when upgrades are needed
- Records:
- Finalize admissions application completion
- Maintain accurate/up to date tracking records in Banner for all application
materials - Maintain organized paper filing system for all admission applications
- Purge documents as appropriate for
applicants that did not matriculate - Help manage files for applicants who matriculated in adherence document management
guidelines - Collect student health records – as required by the State of Montana
- Disseminate the proof of
immunization requirements to all prospective students
- Recruiting:
- Provide materials and direction to
prospective students by distributing information, answering basic questions about applying for attendance, and directing individuals to
appropriate Advising & Career Services personnel - Assist with case management of applicants and explain steps needed to complete
outstanding requirements - Refer to other offices as needed such as New Student Services, Financial Aid and Scholarships, Business
Services, Housing and Residential Life - Follow-up with students who send transcripts without an admissions application to increase
conversion of applicants.
- Provide materials and direction to
- Student Service:
- Assist in covering the front desk
- Answer basic questions
covering the various services at MSUB and determine when a student needs to be referred to a specialist in New Student Services, Financial
Aid and Scholarships, or Advising and Career Services
Required Qualifications – Experience,
Education, Knowledge & Skills
Education Required:
- Associate Degree
Experience Required:
- Two years clerical or administrative support experience
- Knowledge of office
management, organizational structure, supervisory methods and techniques, and a working knowledge of record keeping practices required - Proven ability to establish effective working relationships with employees, other agencies, and the general public
- Good public
relations skills to include the ability to communicate well, verbally and written, with office staff, campus, and public required - Experience in providing appropriate responses to questions or inquiries by telephone and in person
- Experience in organizing and
prioritizing workload in order to meet deadlines with many interruptions - Working knowledge of Microsoft office suite
- Attention to detail
- Proven experience working with confidential information
- Proven conflict resolution skills
- High level of professionalism
- Experience working with a Client Relationship Management System or other computer database such
as Access
Preferred Qualifications – Experience, Education, Knowledge &
Skills
Experience Preferred:
- Experience in higher education
- Knowledge of University
programs, policies/procedures, rules, and regulations including academic policies preferred - Knowledge of Banner software
Education Preferred:
- Bachelor’s degree
The Successful Candidate Will
Special
Requirements
Physical Demands N/A
This position has supervisory No
duties?
Posting Detail
Information
Announcement Number S00782P
Number of Vacancies 1.0
Desired Start Date
Position End Date (if
temporary)
Open Date
Close Date 07/01//2023
Open until filled Yes
Special Instructions Summary
Quick Link
for Internal Postings https://employment.msubillings.edu/postings/6148
Diversity Statement Montana State University Billings is
committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the
admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of
race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran
status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender
identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse,
applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.
Montana State University
Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process
or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act,
MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim
veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University
Drive, Billings, MT 59101-0298, 406- 657-2278
MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be
located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm
Applicant Documents
Required Documents
1. Resume (or
CV)
2. Cover Letter
Optional Documents
None
Posting Specific Questions
Required fields are indicated with
an asterisk (*).
Job Type: Full-time
Salary: $14.50 – $16.00 per hour
Benefits:
- Dental
insurance - Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition
reimbursement - Vision insurance
Schedule:
- Monday to Friday
- Work Location: One
location
