Morley Builders Hiring for HR Associate at Santa Monica, CA Full Time

Position Title: HR Associate

Department: Human Resources

Reports to: VP, Human Resources

Status: Nonexempt, Full Time

Location: Santa Monica Office

Position Purpose

The HR Associate supports the VP, Human Resources and HR team by handling core day-to-day HR administration related to group benefit programs, recruiting activities, record keeping, event coordination, maintenance of HR systems and other general administrative HR functions. The role has an emphasis on providing exceptional customer service and development of strong employee relations initiatives.

Essential Duties and Responsibilities:
Maintain and update human resource records in HRMS, ATS, Benefit Admin platform and various third-party sites as well as other applicable HR systems

Conduct periodic internal reviews and audits of HR Systems’ records to ensure accuracy and completeness of information

Coordinate recruiting activities via the ATS including tracking employment applications, filing résumés, scheduling and coordinating interviews, tracking candidate status and sending follow up communications to applicants etc.

Coordinate new hire process including initial communication with future employees, new hire paperwork, set up and induction schedules

Verify I-9 documentation and maintain records to achieve compliance

Submit background check requests through background check vendor for new hires, track and record status

Perform day to day benefits administration for group health benefits, including medical, dental and vision plans as well as life insurance and short term and long-term disability

Audit and reconcile payroll/benefit related data and monthly benefit statements

Coordinate benefit related events such as open enrollment meetings and retirement plan education sessions

Regularly communicate benefit/wellness and general informational updates to employees in support of key activities

Perform customer service functions by accurately answering and resolving benefit related questions and queries; act as a liaison between employees and insurance carriers

Generate various reports and other metrics in support of the HR department’ strategic goals and maintain dashboard data to represent metrics

Assist with processing of terminations to include preparing and sending separation of employment letter to employee, scheduling exit interview, preparing termination packets and communicating terminations to key stakeholders

Coordination of various events and activities on an as needed basis

Assist with various research projects and/or special projects

Track completion of annual and semi- annual Performance Excellence review discussions

Maintenance of company-wide position descriptions to include updates as required

Schedule conference rooms, venues and reservations, photocopy, scan, file, process mail and prepare correspondence

Communicate new hires, terminations and employee status changes to concerned parties

Other Job Functions:
Dependability, is consistently at work on time, follow instructions, respond to management direction and solicits feedback to improve performance

Safety and security, actively promote and personally observe safety and security procedures, and use equipment and materials properly

Perform other related tasks as assigned, some of which may become essential to the position

Supervisory Requirements:
No supervisory responsibilities at this time

Interactions:
HR team

Internal customers (i.e. employees)

Key department heads and stakeholders

Third party vendors and brokers

Requirements

Education/Training:
Bachelor’s degree or equivalent in Human Resource Management, Organizational Development, Psychology, Business Administration or related field

HR Management Certification (intent to acquire or in process)

Experience Required:
Minimum 1+ years Human Resources experience as an Administrative Assistance/HR Assistant/HR Coordinator or equivalent role

Knowledge, Skills and Abilities (KSA’s):
Experience in the administration of benefits programs

Strong grasp of mathematical concepts and application in the HR business environment

Basic knowledge of employment laws and practices

Excellent interpersonal and communication skills

Strong customer service skills

Exceptional ability to be organized and detail-oriented

Demonstrate accuracy and thoroughness and monitors own work to ensure quality

Demonstrate ability to work successfully in a fast-paced high-volume team environment

Present numerical data effectively and able to read and interpret written information

Ability to prioritize and plan work activities and use time efficiently

Ability to handle sensitive information with a high level of confidentiality

Competency in Microsoft Office applications; strong knowledge of Excel required

Experience with HRIS database, Sage HRMS preferred

Experience in AEC industry a plus

Physical Demands:
Ability to sit or stand for extended periods of time

Intermittent walking to gain access to work areas

Finger dexterity sufficient to use a computer and to complete paperwork activities

Vision sufficient to use a computer, to read written materials and to complete paperwork activities

Hearing sufficient to communicate with individuals by telephone and in person

Ability to lift up to 25 pounds

Work Environment:
Office setting with quiet to moderate noise levels in temperature-controlled environment

Works in other areas at the facility as needed to include regular jobsite visits

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.