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Job Summary: The Front Desk Receptionist provides support to the public and MAG staff through answering incoming calls, receiving deliveries, and other duties as assigned.
Compensation: Grade 6, $20.00 per hour. Pay will be by direct deposit. Includes Utah Retirement Systems (URS) enrollment, long term disability coverage, and a health care reimbursement program. Cost sharing for Costco or Sam’s Club membership and gym membership available.
FLSA: Non-exempt.
Schedule: Two part-time positions available, 20 hours per week. Monday through Thursday, 7:30 am to 12:30 pm or 12:30 pm to 5:30 pm.
Reports to: The Front Desk Receptionist reports to the Director of Administrative Services.
Application: Candidates must submit a resume by Thursday, May 19, 2022 at 5 pm. If selected for the position, applicants will be required to consent to background screening.
Learn why our staff LOVE working at MAG here!
Duties and Responsibilities:
Responsible for coordinating various clerical duties. Greet visitors, answer incoming phone calls, process and distribute mail. Purchase office supplies, coordinate mailings and meeting schedules, complete purchase orders, invoices, and vouchers. Other duties include taking and transcribing meeting minutes, data entry, providing backup and support to Accounts Payable and Administration, and similar tasks. Management of the UTA Farepay program including working with community agencies and the public.
Supervisory Responsibilities: No supervisory responsibility.
Required Knowledge, Skills and Abilities:
Ability to be flexible in coordinating work assignments with interruptions, operate a multi-line phone system and general office equipment.
Willingness to work with the public and staff in person and over the phone.
Must be friendly and have excellent communication skills, including the ability to respond to the public both by phone and in person.
Must be punctual, detail-oriented, able to take initiative and complete work assignments independently.
Willingness and ability to coordinate schedules with other staff to cover absences.
Knowledge of Microsoft Word, Excel and other computer software applications is desired.
Ability to take and transcribe meeting minutes is desired.
Willingness to take on additional assignments and responsibilities as required.
Spanish-speaking ability desired but not required.
Ability to work additional hours based on business needs is preferred.
Ability to work in the office is required. No working from home accommodations will be considered.
Education and Experience:
Graduation from high school; AND
One year of work experience in an office setting, including data entry, knowledge of office procedures and organizational skills, OR
An equivalent year-for-year combination of related education and experience.
Other Duties and Responsibilities: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Physical Requirements: This position requires sitting at a desk or in meetings for extended periods of time, regularly walk and stand, occasionally lift, carry, push, pull or otherwise move objects weighing up to 20 lbs.
MOUNTAINLAND ASSOCIATION OF GOVERNMENTS IS AN EQUAL OPPORTUNITY EMPLOYER. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
