MUSC College of Health Professions Hiring for UNIV – Administrative Assistant – Surgery: Pediatric Cardiothoracic Surgery at Charleston, SC Full Time

The Department of Surgery, Division of Pediatric Cardiothoracic Surgery is actively recruiting for an Administrative Assistant. The Admin Assistant position is an autonomous position providing high level administrative support to Surgeons and Advanced Practice Providers (APPs) within the Section of Pediatric CT Surgery. The position performs various duties for clinical, academic, research, and public service activities in order to optimize time spent by these providers on administrative matters.

Entity

Medical University of South Carolina (MUSC – Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC003832 COM SURG CT Pediatric Cardiac Surgery CC

Pay Rate Type

Hourly

Pay Grade

University-04

Pay Range

Scheduled Weekly Hours

40

Work Shift

Duties

Job Description

• 10% – Administratively supports Section of Pediatric CT Surgery. Works closely with the providers in coordinating the activities of the section as they relate to the Department of Surgery and their role in the MUSC Children’s Hospital. Assists in maintaining unity among staff (administrative, physician extenders, students, residents, and attending physicians) with collaborative and team building qualities.
• 10% – Serves as the administrative assistant to surgeons and APPs. Coordinates their schedules, including scheduling meetings, preparing travel arrangements, timekeeper, clinic patient visits, etc. Maintains their calendars and assembles all appropriate information for upcoming meetings or patient visits. Briefs providers prior to meetings
• 10% – Coordinates administrative requirements of select faculty member i.e. track CME credits, assist with applications and licenses, coordinate reimbursements, field phone calls, sort and respond to mail correspondence. Assist attending physicians and APPs in academic productivity and in implementing clinical research projects.
• 35% – Responsible for scheduling and coordinating patient surgeries, diagnostic tests, or other ancillary procedures. Advise patients regarding logistics of surgery (lodging, insurance, etc). Improve and supervise operating room efficiency, develop strategies for effective scheduling and maximal utilization of in-patient and out-patient operating rooms. Advise providers and make recommendations of possible solutions when potential conflicts in the schedule arise. Monitors and records surgical cases and procedures performed. Maintain a comprehensive schedule for the providers.
• 25% – Manages patient referrals ensuring that all outside records are reviewed and appropriate ancillary tests have been requested. Manage the clinic notes of select surgeons and clinical support personnel. Upload, proof and fax clinic notes to referring and consulting physicians. Manages and schedules clinic appointments.
• 10% – Collaborate work with staff at all levels and with departments and divisions. Participate in development of new practice guidelines, standard forms, and clinical pathways. Monitor and implement compliance regulations.

Additional Job Description

Minimum Requirements:

A high school diploma and two years work experience that is directly related to the area of employment. A bachelor’s degree may be substituted for the related work experience. Some positions require a valid driver’s license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements

(Note: The following descriptions are applicable to this section: Continuous – 6-8 hours per shift; Frequent – 2-6 hours per shift; Infrequent – 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform ‘pinching’ operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

The Department of Surgery is dedicated to ensuring the voices of our trainees, staff, faculty, and patients are heard; their thoughts are respected and their feelings are valued. We pride ourselves on creating an inclusive culture dedicated to helping shape the field of surgery to be more diverse. We value our residents, fellows, faculty, and staff of every race, religion, national origin, sexual orientation, gender identity, and disability. Our goal is to continue to expand our diversity within our talented team, which leads to even more inclusive patient-centered care. Please click on the link below to learn more about our diversity efforts.

https:// medicine.musc.edu/departments/surgery/diversity-and-inclusion

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees