New York Air Brake | Hiring For Administrative Assistant Sr at Watertown, NY Full Time

Reports to

VP Manufacturing

Summary/Objective

Provide Administrative Support to VP Manufacturing/KBRNA Operations supported from the Watertown, NY location. Assist with scheduling, correspondence, reporting, creating & distributing agendas & meeting minutes, Operations reviews, and other administrative tasks for the Operations team and local Watertown site as needed. Serve as primary point of contact for the Monthly Operations review inclusive of maintaining all files and reporting mechanisms as well as ensuring that artifacts from these meetings are preserved. Act as liaison between senior Operations management and manufacturing locations.

2. Responsible for direct management of the infrastructure files, scorecards, and schedules for monthly Operations reviews and maintaining all applicable records for these reviews.
3. Make Travel Arrangements:
   1. Arrange all aspects of travel (airline, railroad, hotel, car rental, meeting rooms) for all the Operations leadership team in coordination, as needed, with the Executive Administrator.
   2. Work closely with travel agency to ensure timely issuance of tickets and delivery of itineraries to travelers.
   3. Ensure completion of Travel Request forms and proper approval of trips including all international travel.
4. Manage the KBRNA Manufacturing SharePoint content and access. Create and maintain other SharePoint sites or links to additional content as needed.
5. Support Watertown site events and activities as needed.
6. Manage the Watertown office supply inventory.
7. Process miscellaneous SAP DWO receiving transactions for Watertown as needed.
8. Must be able to comply with quality, product safety, and HSE rules and regulations. Be energy conscious, as applicable.
9. Must understand and support all Manufacturing, Quality, and Health/Safety/Environmental/Energy policies.
10. Must understand and adhere to all relevant statutory or regulatory compliance obligations.
11. Must understand, support and adhere to the Integrated Management System policies, procedures and instructions.
12. Must understand and support relevant key performance indicators (KPIs), as defined in the goal tree.

Competencies

1. Microsoft Office
2. PRMS
3. Altour

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

The employee will be required to perform duties on a computer terminal. The employee may be exposed to shop floor conditions, i.e. noise, heat, cold, dust/dirt etc.

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of an office work environment position.

Required Education and Experience

1. Associates Degree
2. 5+ years of relevant administrative experience
3. Advanced Excel, PowerPoint, and SharePoint skills

Preferred Education and Experience
 

1. 2+ years of supporting an Executive in a fast paced, deadline driven environment.

Additional Eligibility Qualifications
Notary Public is desired
 

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

☐Yes  ☒No

Safety Sensitive Positions Include: Rail Service Technicians, Assemblers and Supervisors, General Technicians, Assemblers and Mechanics, Assembly Test Technicians, and Field Service Technicians, Assemblers, Mechanics, Engineers and Supervisors.

WHAT WE OFFER
From Engineering to Test Laboratory; Manufacturing & Skilled Machine Operation to Sales and Marketing; Field Service to Customer Service; Quality to HR to Finance to Software Development, our team-based approach is built on inclusion, opportunity, development, social responsibility and rewards. You are afforded the chance to grow personally and professionally through challenging assignments, commitment to continuing education, exposure to a variety of projects, and international travel. Our benefits are cutting edge as we offer student loan repayment assistance, lucrative 401k program, company assisted stock purchase plan, tuition reimbursement, wellness program, onsite workout facilities & classes along with competitive salary and incentive compensation, generous paid time off programs and a full array of medical, dental and vision options. We’ve got the right stuff, do you? Let’s find out together.

ARE YOU INTERESTED?
Then join us! We look forward to receiving your online application!

New York Air Brake LLC is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.