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JOB SUMMARY: Manage the functions of the front office in a manner professionally representing Newly Weds Foods. Provide support to Human Resources and The Safety Department maintaining training, records, logs, and documents for additional departments.
RESPONSIBILITIES AND INFLUENCE:
These are the duties for the two departments you have a concentration in but not limit to:
HR
Manage front reception activities: Answer phones; greet and direct customers; obtain proprietary agreement signatures form, visitor book and provide PPEs to guests; handle incoming and outgoing mail and parcels accordingly; request office supplies timely; maintain front office equipment;
Coordinate the staffing and paperwork associated with Temporary Workers (Orientation, uniforms, timecards, and safety awareness).
Provide additional support to Customer Service, Purchasing and other departments as needed
Establish and maintain relationships with internal and external vendors
Safety
Maintain MCS, inputting completion of tasks, collecting and filing of MCS paperwork from Production. Discussion with the FSS Manager on any MCS issues.
Forklift distribution of paperwork and collection.
Conduct and schedule New Employee training and monthly Safety Training for all Newly Weds employees. Maintain and file/scan sign-in sheet for training, entering the facility, maintain Alchemy records and New Employee records.
Schedules Safety External classes
Keep a master log of Lockout Tag out locks and Security forms.
Work with employees to purchase Safety Shoes.
Maintain Safety Records
Maintain confidentiality within HR and Safety
Job Requirements:
This role will also be responsible for communicating and coordinating functions with other departments to ensure plant actions are streamlined and carried out most efficiently and cost-effectively and to ensure customer needs are met.
WORK ENVIRONMENT
General office setting
Fast-paced resource lean environment
EDUCATION AND EXPERIENCE:
High School Diploma or GED
Speak and read fluent Spanish
1-3 years in an office setting
Ability to pass Employment and Comprehension and Math tests
Strong communication, analytical abilities, and organization skills
Knowledge of Microsoft Office is a must
Lotus Notes preferred.
Newly Weds Foods is an Equal Opportunity Employer
Minorities/Veterans/Females/Disabled
Newly Weds Foods will only employ those who are legally authorized to work in the United States without assistance or support from Newly Weds Foods. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen.
Recommended Skills
Analytical Communication Confidentiality Customer Demand Planning Customer Service Filing
Job Snapshot
Employee Type
Full-Time
Location
Yorkville, IL
Job Type
Human Resources
Experience
Not Specified
Date Posted
03/07/2022
