nextOPP Search Hiring for Executive Assistant to CEO Job at Remote Full Time

Our client, a socially conscious Venture Capital firm in the wellness space, is looking for an Executive Assistant to support the CEO. The company is dedicated to empowering business that prioritize both profit & purpose and is committed to building a diverse and inclusive culture.

This role will report into the CEO and Chief of Staff to ensure the CEO is set up for success. The position can be performed remotely, but there will be regular travel alongside the CEO.

Responsibilities:

• Manage CEO’s day-to-day schedule and priorities (meetings, conference calls, and prepare materials needed for high-level meetings), when necessary, adjust schedules and seamlessly manage follow through
• Schedule business travel and manage logistics (flights, ground transport, hotels) including compiling, submitting and tracking expense reports
• Gatekeeper and liaison for CEO and Chief of Staff across multiple business lines
• Draft internal emails to company leadership and high-profile external stakeholders across business and philanthropy on CEO’s behalf
• Perform data entry, and organize and segment contact lists
• Organize and manage centralized assets for portfolio brands (including decks, memos, data, etc)
• Draft memos and perform research
• Build relationships and strong partnerships with both internal and external stakeholders
• Manage internal culture (eg: staff birthdays, etc) and help plan and staff external events/activities surrounding key milestones/moments and/or issue themes (eg: Mental Health awareness month, Women’s History month)
• Develop “light” content (image + copy) on social media in the CEO’s voice

Requirements:

• 5-7 years of EA experience, including supporting C-suite executives
• Bachelor’s Degree
• Expertise with G-Drive and Box.com
• Strong work ethic
• Ability to manage highly sensitive information and maintain discretion and confidentiality
• Incredible interpersonal skills, confident verbal and written communication skills
• Detail oriented with an obsession for organization, planning and prioritizing
• Willing to work outside of normal business hours including evenings and weekends when necessary
• Ability to push back when necessary
• Experience with database CRMs and team collaboration tools such as Asana and Slack
• Experience coordinating and managing events/event planning
• Fundraising experience a plus
• Ability to problem solve and think quickly in tough situations Adept at multi-tasking and comfortable with busy volume of work

Job Type: Full-time

Pay: $65,000.00 – $100,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Work Location:

• Fully Remote