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Job Description
Position SummaryPosition is responsible for administration functions while greeting visitors, vendors and customers representing the organization’s professional appearanceEssential Responsibilities/Duties
- Answers and directs incoming calls to the appropriate department
- Issues purchase orders for specified department
- Enters orders into data base triggering order confirmation to customer, internal production, shipping and receiving for specified department
- Assess daily shipping requirements through Visual software data base system
- Completes data entry and creates monthly information reports through Visual software Reviews expense reports, directs discrepancies to accountant, completes data entry payables
- Pulls invoices and attaches checks per division and ready checks for mailing from check run
- Catalogues monthly scrap tickets in database system
- Performs administrative functions such as: faxing, entry, sorting mail, typing, filing, etc.
- Prepare documents for overnight shipment, tracks shipment through tracking number as needed
- Prepares documents for hazardous material shipment
- Establishes and maintains daily electronic data interchange for customers
- Assists in accounting functions as needed
Additional Responsibilities/Duties
- Maintains a positive atmosphere harmonizing relations
- Prepares MSDS as needed
- Prepares monthly management meeting minutes
- Assists expatriates as needed
- Perform other duties and handle special projects as directed
EducationRequiredMinimum High School Diploma with office/administrative concentrationAlternativeEquivalent of a High School Diploma with office/administrative concentrationExperience2 years of experience in a manufacturing planning environment. Hazardous material certificationSpecific Skills
- Proven knowledge in spread sheet and database applications
- Proficient in 10 key
- Must be highly organized and very detail oriented
- Proficient skills in Microsoft Suite (Excel, Word, PowerPoint, Outlook, etc…)
Supervisory Responsibility NoneWorking ConditionsOfficeSuccess FactorsThe incumbent must be able to accurately enter information utilizing the appropriate software and professionally greet customers, vendors and visitorsJob Type: Full-timePay: $18.00 – $25.00 per hourBenefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Physical Setting:
- Office
Schedule:
- Monday to Friday
Supplemental Pay:
- Bonus pay
Application Question(s):
- What is your desired salary?
Education:
- High school or equivalent (Preferred)
Experience:
- Accounting: 3 years (Required)
- Accounts Receivable: 3 years (Required)
Work Location:
- One location
Work Remotely:
- No
