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STATE OF NORTH CAROLINA
invites applications for the position of:
Administrative Specialist I
JOB CLASS TITLE: Administrative Specialist I
POSITION NUMBER: 60064997
DEPARTMENT: Dept of Public Safety
DIVISION/SECTION: Adult Correction / Prisons
SALARY RANGE: $31,200.00 – $48,058.00 Annually
SALARY GRADE / SALARY GRADE EQUIVALENT: GN06
COMPETENCY LEVEL: Not Applicable
APPOINTMENT TYPE: Permanent Full-Time
WORK LOCATION: Harnett County
OPENING DATE: 03/28/22
CLOSING DATE: 04/01/22 5:00 PM Eastern Time
DESCRIPTION OF WORK:
This is a RE-POST of position 60064997. Previous applicants are still under consideration and do not need to re-apply.
Reporting to the Administrative Officer III, this position is responsible for assisting in the daily operation of the Human Resource office. Job responsibilities include; but are not limited to, the following:
Handling all leave of absences (LOA).
Using the BEACON system to administer all areas of time and leave management.
Entering, maintaining, and insuring accuracy of all employees’ time and personnel actions in the Integrated HR-Payroll System. Correcting time entries on an as needed basis. Troubleshooting leave or pay problems which pertain to negative leave balances or payroll discrepancies.
Providing information to employees on policies surrounding time and leave management.
Providing information to employees on all benefits related to employment.
Working with employees in preparation of retirement.
Preparing employment hiring packages.
Completing DCI’s (criminal background checks), handling inquiries both orally and in written form, and completing daily, weekly and monthly reports
Comprehending and abiding by policies, procedures and directives, both written and verbal. Individual must be familiar with and/or have the ability to interpret Family Medical Leave (FML) and Family Illness Leave (FIL) policies.
Performing clerical functions to include logging, tracking and compiling various statistical information and reports.
This is a full-time position (40 hours per week) with State Benefits.
Note to Current State Employees:
The salary grade for this position is GN06. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
About the NC Department of Public Safety (DPS):
DPS is the largest state agency with more than 26,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation. We have a mission that matters!
About Harnett Correctional Institution:
Harnett Correctional Institution is located in Lillington, North Carolina and houses up to 988 male offenders in a medium custody facility.
KNOWLEDGE, SKILLS AND ABILITIES / COMPETENCIES:
The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application. Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities. (Note: These links were created for applicants of Department of Public Safety jobs and may not reflect the policies or procedures of other State agencies.)
To qualify for this position, applicants must document on the application that they possess ALL of the following:
Experience in the Integrated HR-Payroll System formally known as BEACON or similar Human Resource Information System (HRIS)
Experience using Microsoft Excel, Microsoft Outlook, and Microsoft Word
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience
Or
An equivalent combination of education and experience.
SUPPLEMENTAL AND CONTACT INFORMATION:
The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
If applying for a position certified through the NC Dept. of Justice – Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the “National Standards to Prevent, Detect, and Respond to Prison Rape.” Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Public Safety: PREA Hiring and Promotion Prohibitions.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click “Application Status.” If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Rose Cuevas at (910)944-2359.
Job Type: Full-time
Pay: $31,200.00 – $48,058.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Work Location: One location
