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Job Description
Sports Information/Marketing Representative II
North Orange County Community College District
Position Number: 2015562P
Location: Cypress College
Department: CC Kinesiology/Athletics
Percentage of Employment: 100%
Months of Employment: 12 Months Per Year
Work Schedule: Monday – Friday, 8:00 am – 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)
:
Coordinates marketing, advertising, and promotional activities for the intercollegiate athletics program including the writing, editing, design, production, and distribution of sports team media guides, programs, brochures, and other print and electronic publications.
Coordinates sports media relations including information released to print, broadcast media, social media, and website in print and digital format; writes press releases and game stories, schedules interviews, and serves as athletic department spokesperson for general media inquiries. Creates and maintains effective working relationships with members of the sports media; provides detailed sports results/stats and stories to generate media interest via e-mail, telephone or in-person contact with local media members.
Attends all intercollegiate athletic home events to track game scores and statistics; relates game events to the media and s statistical information to the Orange Empire Conference, Southern California Football Association, and other applicable intercollegiate athletics organizations and agencies. Maintains current statistics, records, athlete lists, team rosters, alumni lists, scholar athlete and other information for each team.
Develops, maintains and updates content for the intercollegiate athletics program website and social media.
Serves as sports photographer; coordinates and compiles photos of student athletes and coaches; takes team photos; takes action shots at games for publication; maintains sports photography portfolios.
Develops, designs, writes and produces press information brochures, booklets, press guides, student athlete handbooks, coaches’ handbooks, program review s, and other departmental publications for distribution to media, colleges and universities. Produces materials in traditional, new, and emerging media formats; coordinates production of a variety of materials for internal and external public relations purposes.
Maintains a calendar of activities and coordinates a variety of ongoing or cyclical projects, such as receptions, recognition events, including the development and production of brochures, fliers, and programs; assists with travel arrangements for athletic teams; participates in preparation and coordination of athletic events.
Performs marketing duties; develops volunteer support and participation in athletic program activities such as awards, scholarships, group meetings with coaches, parents night and ticket promotions; works with athletic directors and coaches to develop overall program and individual team fundraising plans and activities.
Identifies, solicits, and cultivates sources of funding (alumni, private individuals, corporations, and foundations) for Athletics. Assists in the preparation and monitoring of budgets for fundraising events for the Athletics Program.
Represents the intercollegiate athletics program at conferences, meetings and various community and media functions; prepares and presents oral presentations concerning sports information, athletics and academics; attends athletic events on and off campus.
Selects, trains and maintains schedules of student workers.
Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
Demonstrates sensitivity to and understanding of the disabilities and diverse academic, socioeconomic, cultural, and ethnic backgrounds of students.
Maintains the college’s archived athletic materials (digital and hard copies) including stats, promotional materials, press releases, videos, and pictures, or anything preserving the history of the college.
Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.
Performs related duties as assigned.
Primary Purpose:
This position coordinates promotional, public information, and media relations services for the District intercollegiate athletics programs. Plans, develops and implements fundraising activities and special events in support of athletic teams and student athletes.
Working Relationships:
The Sports Information/Marketing Representative II maintains frequent contact with coaches, athletes, media representatives and state agencies and associations.
Knowledge, Skills, and Abilities:
Knowledge of rules, strategies, technologies and terminology related to public relations and marketing of intercollegiate sports
Knowledge of principles and practices of media and public relations, community outreach, and fund development strategies
Knowledge of journalistic writing and ing techniques and standards
Knowledge of intercollegiate sports regulations and practices including California Community College Athletic Association (CCCAA) rules and regulations
Knowledge of District organization, operations and objective
Knowledge of principles and techniques of establishing and maintaining positive public and community relations
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
Knowledge of emerging media and social media including Instagram and twitter
Knowledge of modern office practices, procedures, and equipment
Knowledge of record-keeping techniques
Knowledge of basic web design and website content management
Knowledge of sports statistics, fund development and prospect management
Knowledge of editing, general design, layout, and production of print and electronic publications
Ability to write clearly, accurately, and effectively in a variety of styles for memos, letters, s, newsletters, news releases, fliers,brochures, ads, website pages, and other formats including social media
Ability to edit communications for clarity and accuracy
Ability to use a variety of computer software to perform functions such as word processing, desktop and website publishing, video editing/posting/archiving, database management, and presentation preparation
Ability to use new and emerging technologies
Ability to use a camera and take publicity photos
Ability to work effective with media representatives
Ability to calculate, compile, and maintain sports statistics and historical data for student athletes and teams
Ability to plan, organize, and implement fundraising efforts
Ability to communicate clearly, both orally and in writing
Ability to take leadership, coordinating role with assigned projects
Ability to plan, organize and prioritize work
Ability to meet schedules and time lines
Ability to understand and follow oral and written directions
Ability to establish and maintain effective working relationships
Special Requirements:
This position requires a valid drivers license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Drivers License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Administrative Procedure 7400, Section 4.0) If selected as a finalist and/or given an offer of employment for this position, you will be required to provide your valid Drivers License information. Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.
The award of all degrees must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript with degree posted (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.
Minimum Qualifications:
Associates degree from an accredited college or university in a related field.
Five years of experience in sports information, journalism, marketing, public relations, fund raising or related field.
OR
Bachelors degree from an accredited college or university with a major in Public Relations, Journalism, English, Communications, or a related field.
Three years of experience in sports information, journalism, marketing, public relations, fund raising or related field.
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Desirable Qualifications:
Demonstrated knowledge and understanding of the barriers faced by immigrant and first-generation students.
Knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator), Final Cut Pro, Microsoft Office Suite, PrestoSports statistical software, and web editing and design skills.
Knowledge of California Community College Athletic Association (CCCAA) rules, bylaws and regulations as it relates to sports information and statistical record keeping in support of 15 intercollegiate athletics programs offered at Cypress College.
Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.
Working Conditions:
College or District office environment, athletic stadiums and events, and locker rooms; subject to driving to a variety of locations to conduct work; extensive standing. Subject to sitting for long periods at a time (up to 2-3 hours). Repetitive use of upper extremities including hand coordination activities.
Salary Range: $5,049 – $6,127 Per Month
Number of Vacancies: 1
Posting Number: 2015562P
Open Date: 08/10/2022
Close Date: 8/24/2022
