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Omaha Track is currently seeking a motivated and detail-oriented on-site Safety Compliance Administrative Assistant to support our safety team in ensuring that our operations meet regulatory standards and internal policies. We pride ourselves on being an innovative leader in the rail services industry, and we are looking for a safety professional who can match that spirit of innovation and continuous improvement from a corporate perspective. The Safety Compliance Administrative Assistant will provide administrative support to the Safety Compliance Manager. This role involves managing documentation, conducting audits, coordinating training sessions, and assisting in the implementation of safety programs and compliance initiatives. The ideal candidate will possess strong organizational skills, attention to detail, and a proactive approach to problem-solving.
Major Areas of Responsibility
- Provide administration and maintenance on variety of spreadsheets and reports tracking compliance/safety, DOT (FRA-FMCSA), local, state, and federal regulatory training and compliance
- Help maintain all DOT (FRA-FMCSA), OSHA records and reports required by federal, state and local regulations; ensure safety and driver qualification files are complete and updated as required by rules and regulations
- Administer the DOT FMCSA driver compliance process
- Conduct quarterly audits on required documents and miscellaneous government-related paperwork and reports to ensure compliance with federal, state, and local rules and safety requirements
- Maintain the authorized company driver list and conduct the annual violations review process
- Serve as the safety material inventory coordinator; package and ship materials as needed
- Maintains all third-party vendor accounts (i.e., SiteDocs, e-RailSafe, BNSF, Safety U (LMS), etc.)
- Assist with all drug and alcohol testing programs, administration, testing, and recordkeeping meeting all requirements of the FMCSA, FRA, and internal Omaha Track policies
- Assist as a trainer for all compliance/safety training as needed for new hires and annual renewal training
- Assist with aspects of all reported incidents and investigations, including timely claim reporting, collection of all documentation, and create and maintain electronic incident files
Minimum Qualifications
- Associate’s degree (Business, Human Resources, or related field) preferred; equivalent experience required
- Preferred 1-3 years of experience working with FRA, FMCSA, and OSHA compliance
- Preferred 1-3 years of transportation, logistics or safety experience
- Certifications in safety and compliance are preferred
- Strong knowledge of legal, regulatory, FRA, FMCSA, and OSHA safety compliance
- Knowledge of light, medium, and heavy-duty trucks
Work Requirements
- Strong aptitude with technology including the ability to operate a computer with a high level of competence and proficiency with Microsoft Office (Outlook, Excel, Word, and PowerPoint)
- Dependable and consistent attendance/punctuality
- Ability to interact and communicate (written and oral) effectively, including the ability to communicate technical information to nontechnical personnel.
- Demonstrated ability to work independently, take initiative, think critically, make good decisions, prioritize and manage multiple projects through completion
- Demonstrated ability to maintain high attention to detail and work well with others as a team member
Comprehensive Benefits Program
- Full health benefits including medical, vision, dental
- Company Paid Short-term Disability, Long-term Disability, and Life Insurance
- 401(K) retirement plan with company matching
- Paid time off
- Paid weekly
- Parental leave
- Company match on charitable donations
- Quarterly Bonus Incentive Opportunity
- Annual Company clothing store allowance and reimbursement for safety boots