Location: Telework
Reports to: HR Manager
FLSA Status: Hourly; Non-Exempt
Classification: Part-Time
Job Summary: OPSPro specializes in providing small businesses and government contractors with compliance and operational support to include HR, Payroll, Accounting, Contracting, and IT. The Operations Specialist – HR & Payroll position is a part-time, fully remote position. The primary responsibility of this position is to provide human resources and payroll support on a part-time basis for OPSPro directly, no client responsibility at this time.
Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
HR Administration
Organize and maintain personnel records
Conduct onboarding, offboarding and status changes
Update internal databases and ensure data integrity
Prepare HR documents including offer letters and new hire documents
Set up and maintain benefit plan and employee benefit enrollment
Liaise with employees regarding employee matters
Answer employees’ queries about HR-related issues
Perform other HR duties and special projects as needed
Perform other duties and special projects as needed
Payroll Administration
Prepare and execute company payrolls with multiple states
Process proration off-cycle calculations and payments including bonuses, owner draws, reimbursements, garnishments, and any adjustments/corrections in a timely manner
Audit HSA, flexible spending, dependent care and 401(k) deductions
Approve employee payroll changes transmitted in HRIS, such as direct deposit, name changes, and address and work location changes.
Process support orders, garnishments, and tax levies
Maintain current knowledge of applicable federal and state wage, hour, and tax laws for multiple states
Perform banking functions: voids, stop payments, and direct deposit
Prepare payroll reports for internal and external audits
Gather and track employee time records and hours worked to ensure accuracy of payroll
Calculate and record hours worked, salary, and other employee data into payroll systems
Prepare and issue weekly, bi-weekly, semi-monthly and/or monthly payroll, deduction summaries and employee earnings statements
Evaluate for accuracy and resolve any timesheet discrepancies
Track, record and maintain employee absences (personal days, sick leave, jury duty, extended leaves of absence, etc.) Ensure accuracy of recorded time off on timesheets
Respond to employee questions about payroll, leave amounts, tax forms and other compensation issues in conjunction with HR
Perform other duties and special projects as needed
Supervision: No direct reports
Requirements:
Advanced Excel capabilities
Prior experience in HR and payroll (3-5 years)
Ability to work in fast paced environment and under tight deadlines
Detail oriented without losing sight of project or task due dates
Strong organizational, time management and prioritization abilities
Ability to deal with sensitive and confidential information
Excellent verbal and written communication skills
Must be able to work well with all levels of management
Proficient with other Microsoft products (Microsoft Edge, Outlook, Word, SharePoint, & Teams)
Must have reliable internet and dedicated workspace
Preferred Qualifications:
Experience with:
HRIS software (iSolved)
Procas Time and Expense
No Benefits in this part-time role
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