Oregon Symphony Hiring for Assistant Director of Development for Salem and Portland Job at Portland, OR Full Time

Job Title: Assistant Director of Development for Salem and Portland

Department: Development

Reports To: Director of Development

Supervision Exercised: None

FLSA Status: Full time, exempt

SUMMARY: The Assistant Director of Development for Salem and Portland (ADOD) is

responsible for developing the donor pipeline by managing a portfolio valued at

approximately $500K annually and comprised of 215 leadership annual donors and

acquisition prospects. The ADOD serves as the primary interface with the Salem community,

building strong relationships throughout the Mid-Willamette region. The ADOD will solicit all

Salem donors and a portfolio of donors in the Portland area. Asks include their annual gift,

planned giving, special events, as well as special projects.

The ADOD will accomplish annual goals through face-to-face meetings with prospects, phone

and email communication, written appeals, and organizational events. The ADOD will

additionally be responsible for identification of new prospects, conducting prospect research,

portfolio forecasting, maintenance of donor/prospect contact information in the Tessitura

database, and stewardship of donors.

Position requires the flexibility to frequently to travel between Salem and Portland, attend all

scheduled events, and work evenings and weekends as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Identifies, cultivates, and solicits portfolio prospects. Writes proposals for presentation to

individual prospects and corporate partners prospects.

2. Utilize knowledge of prospects’ interests to develop and execute sophisticated, donor-
centered solicitation strategies for portfolio prospects. Plan strategies for their

involvement with the Oregon Symphony in collaboration with the VP for Development and

the Director of Development.

3. Manage relationships with Salem and Portland donors, developing individual strategies

for each donor to ensure appropriate stewardship and engagement.

4. Utilize opportunities such as education and outreach programs, rehearsals, chamber

music events, Parties of Note, and donor events with goal to identify and engage donors.

5. Cultivate, solicit, and steward current and potential Encore Society (planned giving)

members.

6. Track, manage, and record of portfolio activity in Tessitura database.

7. Plan, manage, and track processing of gifts to the Oregon Symphony in Salem (annual

gifts, event pre-commits/night of donations, Tessitura Database recording, invoicing, and

acknowledgements).

8. Actively engage in prospect identification and research to build a pipeline for new and

increased donors.

9. Manage special projects and relationships when appropriate or as needed by the

development department.

10. Work in conjunction with other members of the Development team such as the Director

of Stewardship and Events, Director of Foundation and Corporate Relations, and the

Assistant Director of Development, Annual Giving, to ensure annual appeals, the Gala,

and grants are representative of the Salem community.

11. Coordinate and manage the Oregon Symphony in Salem Advisory Committee as the staff

liaison. When requested, assist in providing staff support to board development

committees.

12. Work to support Gala attendance and fundraising goals as well as managing projects for

the set up and operation of the event.

13. Other duties as assigned.

QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill,

and/or ability required to perform this job successfully. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree plus 3+ years’ experience in Development, specifically with

solicitation; or equivalent combination of education and experience. Evidence of

ability to achieve goals.

• Strong organizational skills; self-starter; ability to manage multiple projects

simultaneously; ability to effectively manage and grow relationships.

• Strong communication skills, both interpersonal and written; customer service focus;

ability to interact effectively and empathetically, and build rapport, with people from a

wide variety of backgrounds.

• Experience with tracking work in a donor database. Working knowledge of Excel and

other programs in the Microsoft Office suite. Experience with Tessitura a plus.

• Quantitative and logic skills; ability to budget and forecast with accuracy. Positive,

imaginative, and pragmatic approach to problem-solving.

• Local travel required. Valid driver’s license, vehicle, and liability insurance are

required.

• Ability to work evenings and weekends as needed, at all Salem concerts/events and

a number of Portland events/concerts.

• Sense of humor required. Passion for live symphonic music a plus.

COMPETENCIES: To perform the job successfully, an individual should demonstrate the

following competencies.

• Ethics – Treats everyone with respect; Keeps commitments; Inspires the trust of

others; Works with integrity and ethically; Upholds organizational values; Maintains

confidentiality.

• Customer Service – Manages difficult or emotional customer situations; Responds

promptly to customer needs; Solicits customer feedback to improve service.

• Teamwork – Balances team and individual responsibilities; Exhibits objectivity and

openness to others’ views; Gives and welcomes feedback; Contributes to building a

positive team spirit; Puts success of team above own interests; Able to build morale

and group commitments to goals and objectives; Supports everyone’s efforts to

succeed.

• Leadership – Exhibits confidence in self and others; Inspires and motivates others to

perform well; Effectively influences actions and opinions of others; Accepts feedback

from others; Gives appropriate recognition to others.

• Analytical – Synthesizes complex or diverse information; Collects and researches

data; Uses intuition and experience to complement data; Designs work flows and

procedures.

• Problem-Solving – Identifies and resolves problems in a timely manner; Gathers and

analyzes information skillfully; Develops alternative solutions; Works well in group

problem-solving situations; Uses reason even when dealing with emotional topics.

• Communication – Speaks and writes informatively, clearly and persuasively; Listens

and gets clarification; Responds well to questions; Demonstrates group presentation

skills; Participates in meetings; Varies writing style to meet needs; Presents

numerical data effectively; Able to read and interpret written information.

• Change Management and Adaptability – Develops workable implementation plans;

Communicates changes effectively; Builds commitment and overcomes resistance;

Prepares and supports those affected by change; Monitors transition and evaluates

results; Adapts to changes in the work environment; Manages competing demands;

Changes approach or method to best fit the situation; Able to deal with frequent

change, delays, or unexpected events.

• Technical Skills – Assesses own strengths and weaknesses; Pursues training and

development opportunities; Strives to continuously build knowledge and skills;

Shares expertise with others.

• Business Acumen and Fiscal Management – Understands business implications of

decisions; Displays orientation to profitability; Demonstrates knowledge of market

and competition; Aligns work with strategic goals; Works within approved budget;

Contributes to profits and revenue; Develops and implements cost saving measures;

Conserves organizational resources.

• Organizational Support – Follows policies and procedures; Completes administrative

tasks correctly and on time; supports organization’s goals and values; observes

safety and security procedures; Respects diversity.

• Strategic Thinking and Innovation – Develops strategies to achieve organizational

goals; Understands organization’s strengths & weaknesses; Analyzes market and

competition; Identifies external threats and opportunities; Adapts strategy to

changing conditions; Displays original thinking and creativity; Meets challenges with

resourcefulness; Generates suggestions for improving work; Develops innovative

approaches and ideas; Presents ideas and information in a manner that gets others’

attention.

• Judgment – Displays willingness to make decisions; Exhibits sound and accurate

judgment; Supports and explains reasoning for decisions; Includes appropriate

people in decision-making process; Makes timely decisions.

• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans

for additional resources; Sets goals and objectives; Organizes or schedules other

people and their tasks; Develops realistic action plans.

• Professionalism – Approaches others in a tactful manner; Reacts well under pressure;

Treats others with respect and consideration regardless of their status or position;

Accepts responsibility for own actions; Follows through on commitments.

• Quality and Quantity – Demonstrates accuracy and thoroughness; Looks for ways to

improve and promote quality; Applies feedback to improve performance; Monitors

own work to ensure quality; Meets productivity standards; Completes work in timely

manner; Strives to increase productivity; Works quickly.

• Dependability – Is consistently at work and on time; Follows instructions, responds to

management direction; Takes responsibility for own actions; Keeps commitments;

Commits to long hours of work when necessary to reach goals; Completes tasks on

time or notifies appropriate person with an alternate plan; Plans in advance for time

off.

• Motivation and Initiative – Requires minimal supervision; Sets and achieves

challenging goals; Demonstrates persistence and overcomes obstacles; Measures

self against standard of excellence; Takes calculated risks to accomplish goals;

Volunteers readily; Undertakes self-development activities; Seeks increased

responsibilities; Takes independent actions and calculated risks; Looks for and takes

advantage of opportunities; Asks for and offers help when needed.

PHYSICAL DEMANDS: The physical demands described here are representative of those that

must be met by an employee to successfully perform essential functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform

the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to

handle or feel; reach with hands and arms, and talk or hear. The employee is regularly

required to stand and walk. The employee must occasionally lift and/or move up to 40

pounds. Specific vision abilities required by this job include ability to use computer monitor

and to read standard print documents.

WORK ENVIRONMENT: The work environment characteristics described here are

representative of those an employee encounters while performing the essential functions of

this position. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions. This position is currently operating in a hybrid

on-site / remote capacity, though may require full-time in office work in the future,

Attendance at events is required. The employee is required to provide internet access when

working remotely.

While performing the duties of this position, the employee is occasionally exposed to moving

mechanical parts such as computer printers. The noise level in the work environment is

usually moderate.

For a full position description, please visit www.orsymphony.org/about/careers/

If you are interested in the position, please submit a cover letter and resume

to [email protected]. No phone inquiries, please.

Position is open until filled.

The Oregon Symphony is an equal opportunity employer and is committed to diversity,

equity, and inclusion in all facets of the organization. We seek to develop a diverse

candidate pool and welcome nominations and applications from all qualified candidates

regardless of race, gender, sexual orientation, age, disability, religion, or national origin.