Palm Beach Atlantic University Hiring for Executive Assistant to the President’s Office at West Palm Beach, FL Full Time

SUMMARY:  The Executive Assistant to the President’s Office is responsible for assisting the
President’s Office with administrative tasks and promoting the University’s image by representing the President internally and
externally. Serves as a key liaison between the President and employees, executives, donors, the Board of Trustees, and other outside
constituency groups.

RESPONSIBILITIES & DUTIES: 

Provides Presidential Support and Promotes
the University’s Image

• Represents the President by serving as the first point of contact for President’s
  Office guests and inquires; proactively and effectively responds to questions and concerns on behalf of the President in a manner that
  aligns with the university’s guiding principles and values; escalates questions and concerns as needed; and reviews correspondence as
  needed.
• Supports development activities by fostering positive relationships and actions needed with key donors that reflect well on
  the university.
• Recognizes and discerns the interdisciplinary nature of projects across university, connecting visitors and
  constituents to the appropriate leaders and departments where needed.
• Assists key executives in making consistent decisions by
  advising them of historical precedents, serving as liaison between them and the president.
• Improves quality results by studying,
  evaluating, and re-designing processes and implementing changes.

Manages the President’s Office, Calendar and
Travel

• Proactively manages the President’s calendar, balancing changing priorities with responsiveness among
  various constituents.
• Arranges corporate travel and meetings by developing itineraries and agendas; booking transportation; and
  arranging lodging and meeting accommodations.
• Arranges university dinners and other university functions.
• Processes mail
  and other correspondence. Manages record-keeping, expense reports and filing, as well as equipment and inventory for the President’s
  office.

Coordinates Board of Trustee Activities

• Serves as Secretary of the Board of Trustees and
  coordinator for Board activities included but not limited to: scheduling full Board and executive committee meetings, assisting in
  development of resolutions, capturing minutes, and serving as a host to Board members.
• Partners with the President and the
  administration to develop weekly Cabinet agendas and priority topics.

EDUCATION AND EXPERIENCE: A
Bachelor’s degree (B.S. or B.A.) from an accredited institution of higher education is highly preferred. Ten (10) plus years of
experience as an executive assistant is required.

QUALIFICATIONS:  The successful candidate will have
strong interpersonal, analytical, organization, computer and communication skills with the ability to influence and align across a wide
variety of people. A proven record of effectively communicating with trustees, cabinet members, and other university leaders and employees,
as well as university donors and community members is required.