Patrice and Associates Hiring for Restaurant Group Administrative Specialist Job at Irvine, CA Full Time

Restaurant Group Administrative Assistant
$50,000- $55,000
Medical, Dental, Vision
401K
PTO

Remote Fridays!

We are seeking and experienced Administrative Assistant to join our team!

Responsibilities for Administrative Assistant:

• Provides administrative support for Executives, Operations and Board members such as correspondence, setting up meetings, calendars, conference calls, travel arrangements and coordination of breakfast and lunch for various meetings
• Assists with New Store Openings in the ordering of various items and or equipment as well as organizing VIP events and Ribbon Cutting Ceremonies.
• Provides information and resources to all employees on building amenities, office keys and access cards, parking and general building rules and regulations.
• Receives requests for, and the ordering of, office furniture and supplies.
• Provides guest interaction analysis to Operations team and responds to and follows up on guest issues as needed.
• Assists CFO by preparing reports and financial data for board meetings
• Maintains Commercial Information (letters, lease documents, project documents, etc.) archives on SharePoint and network file locations.
• Prepares expense reports and ensure submission in a timely manner for CEO, CFO and other executives.
• Sends comp and gift cards out for guest issues and donation requests.
• Manages Employee Meal Card program, such as quarterly reloading of funds, issuing cards to new employees and replacing invalid or lost cards.
• Manages inventory and ordering of gift cards, comp cards, envelopes, and holders. and completes monthly gift card and credit card reconciliation reports.
• Communicates and organize Charity and organization requests or partnerships such as Feed the Frontline and meal donations.
• Maintains and updates organizational chart, locations rosters and location information for LL reporting purposes.
• Maintains and manages office calls and distribution of voicemails, visitors, collection and distribution of weekly mail bags.
• Assists with company events such as: Holiday Party, GM conferences, Senior Team events, and others.
• Assists Director of Marketing in various projects such as TV/Radio advertisements, Culinary Clash

Qualifications for Administrative Assistant:

• Strong experience with Photoshop, Word, Excel, Outlook, Access and PowerPoint programs.
• Excellent organizational, time management and communication (both written and oral) skills.
• Excellent hospitality, teamwork and follow through skills
• Ability to correspond professionally and timely with vendors, guests and team members both in the field and RSC.
• Work independently and manage multiple tasks.
• Prepare and maintain records and reports.

EOE- Equal Opportunity Employer

Job Type: Full-time

Pay: $50,000.00 – $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: On the road