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- Description
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NOTE: Qualified applicants will be required to take an online exam. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online exam on site.
Performs a variety of subprofessional personnel services in support of a departmental personnel program; advises on personnel policies and procedures; maintains personnel records and files and processes and reviews personnel transactions; and performs other related duties as required.
Distinguishing Characteristics:
Classes in this series differ from other classes in that Personnel Assistants provide subprofessional support and assistance in developing and executing a departmental personnel program. The work generally requires the application of standard methods and procedures to accomplish the work process and normally requires a practical knowledge of personnel functions and services.
Grade Level Standards:Grade II: Independently performs a variety of subprofessional personnel assignments in support of a departmental personnel program.
- Examples of Duties
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The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
Reviews and distributes all official communications, inquiries, reports, recommendations, documents and other personnel matters received by the department; compiles data and prepares reports on special personnel matters requiring the attention of the department head for his review and action; prepares all documents and communications on personnel matters for transmittal to the central personnel agency and other governmental agencies; prepares communications, notices and other publications dealing with personnel matters for distribution to the several sections and divisions of the department; provides assistance to departmental personnel in matters of classification, appointment, transfers, promotions, demotions, salary adjustments, employee grievances, etc.; reviews departmental personnel policies and procedures and recommends changes or modifications to the department head for his review and action; screens all requests for industrial accident workers’ compensation and recommends action to be taken; processes personnel and payroll transactions; participates in staff conferences and advises personnel of modifications, changes or additions to rules, regulations, policies, procedures, etc.; maintains departmental control files on employee status, positions, vacation, sick leave, overtime and other personnel records and files; reviews employee grievances and complaints and recommends the disposition of the complaint or grievance to the department head.
- Minimum Qualification Requirements
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Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and for:
Grade II: five years of progressively responsible clerical experience, two of which shall have been in a personnel program.
License Requirement: None.
Knowledge of: the principles and practices of personnel administration; merit system philosophy; civil service laws, rules and regulations; various kinds of personnel transactions; interviewing principles and techniques; various kinds of occupations and sources of occupational information; methods of keeping personnel records and files; office practices and procedures.
Ability to: interpret and apply laws, rules and regulations; locate sources of materials and conduct simple research studies; maintain cooperative relationships with others; keep information and materials confidential; give and follow oral and written instructions.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light
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The County of Maui offers a generous benefit package, including the following:
Vacation
Eligible employees earn up to 21 days of vacation per year, with a maximum year-to-year carry over of 90 days. Eligibility to accrue vacation begins with the first work day.Sick Leave
Eligible employees accumulate up to 21 days of sick leave per year. Eligibility to accrue sick leave begins with the first work day, and there is no limitation on the amount of sick leave that may be accumulated.Retirement Plan
Eligible employees are required to join the State of Hawaii Employees Retirement System. This is a defined-benefit retirement plan. For additional information, please visit the ERS website at http://ers.ehawaii.gov/Health Benefit Plans
The County of Maui offers the following health benefit plans for eligible employees:- Medical Plan (HMO or PPO)
- Vision Plan
- Dental Plan
- Prescription Drug Plan
These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund, and contributions are payroll deducted.
Group Life Insurance
Group life insurance is provided at no cost to eligible employees.Holidays
The County observes 13 holidays per year (14 in an election year).Deferred Compensation Plan
Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.) This is a supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options.Flex Spending Plan
Eligible employees can also participate in the County’s Flexible Spending plan, a way to set aside a portion of pay, before taxes, to pay for qualifying dependent care or medical expenses.Employee Assistance Program
The County also offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work related problems.Training
The County provides its employees with a variety of up-to-date training opportunities (i.e., computer application, professional seminars, heavy equipment operation, administrative & clerical skills, personal safety, etc.) to help them increase their knowledge, gain new skills, and to be more satisfied and effective in their jobs.Leave Sharing
The County’s leave sharing program allows employees to donate accumulated vacation leave credits to a qualified fellow employee who has a serious personal illness or injury.Note: Specific benefits and their associated premiums are subject to collective bargaining, and are subject to change. Benefits may vary for temporary, hourly, and half-time employees.
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01
This position requires a combination of education and experience substantially equivalent to graduation from high school. Do you have a high school diploma or GED equivalent? (Please ensure your high school information is included in the Education section of your application)- Yes
- No
02
Do you have five years of progressively responsible clerical experience, two of which shall have been in a personnel program? Please ensure your related experience is listed on your application. See Resume is not acceptable.- Yes
- No
03
If yes, please indicate at which employer did you gain this experience, the specific duties performed, and the percentage of time spent performing those duties. (See “resume” is not acceptable.)- Yes
- No
* Required Question
