Pfanstiehl, Inc Hiring for Purchasing/HR Administrator at Waukegan, IL Full Time

JOB DESCRIPTION

Purchasing/HR Administrator
Reports to VP, Vice President, Financial & Optimization

JOB SUMMARY

This position supports Purchasing, business support to the CEO, Human Resources administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Purchasing 10%
• CEO Support 15%
• HR 75%

KEY RESPONSIBILITIES SUMMARY
10% Purchasing

o Other – Credit Card Purchases, non-production normally

o Accounting / Production – Review the inventory withdrawal cards and backup others when needed

15% Manage CEO requests

o Office improvements, helping with ordering of office furniture for all the new area’s we are creating within the campus. Setting all new employee’s up with desk needs.

o Customer Visits

o Company Events

o Travel / Event Coordination (Visitors, Candidates, HR Candidates) Hotel, Cars,

Company Dinners, etc.

o Manage all CDA’s, Non-Disclosure Agreements, Contracts

75% HR Responsibilities

HR Administrative duties will include all key HR administrative functions promoting a collaborative, client-oriented, high performance culture. Key duties include maintaining personnel records, managing HR documents and databases, talent acquisition related data entry, orientation and onboarding, procurement, and project support. The ideal candidate has experience with HR practices and procedures, juggling various tasks and ensuring the efficient flow of department processes. Coordinates drafting and distribution of HR communications and notices as needed.

Hiring

o Responsible for managing Background Checks o Managing Applicant flow processes o Coordinating with EHS Supervisor, HPI Supervision, IT and Department leaders

Onboarding

Record Keeping o Confidentiality Agreements (CDA’s) o Employee File (I9, CDA, Applications, Work Rules, Cardinal Rules) o Managing Salaried and Hourly Personnel Records, Filing and Employment

Processes

o Maintaining Data base of COVID-19 vaccination records o Hourly Employee Uniform Program o Ensures data integrity and accuracy, and compliance with federal and state regulations. o Maintains FT and PT human resources files in accordance with legal requirements, company policies and procedures. o Supports development of partnerships and initiatives to broaden HR’s reach and visibility of positions (colleges, agencies, etc.). o Assists with coordination and execution of company-wide special events and HR initiatives.

QUALIFICATIONS

• Minimum of a Bachelor’s degree with specialization in Human Resources, Business Management, Administration, Human Services, Public Administration or related field.

• Demonstrated organizational skills, attention to detail, and multi-tasking abilities.
• Minimum of (3) years of progressive experience.
• Must have knowledge of office administrative procedures and basic working understanding of human resources law and practices.
• Excellent computer skills and proficiency with Excel, Word and PowerPoint.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Excellent verbal and written communication skills and ability to interact professionally with a diverse group of employees at all levels.
• Ability to exercise poise, tact and diplomacy.
• Analytical ability to gather and summarize data for reports.

PHYSICAL REQUIREMENTS

• Must have good hearing and sight – adequate for safety programs in a pharmaceutical manufacturing plant.
• Must be able to sit and/or stand for extended periods.
• Ability to work effectively under pressure to meet deadlines.
• Frequent sitting, standing, walking, climbing of stairs, use of computer monitor screen, talking, writing, listening.
• Must be able to lift 50 lbs.

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description reflects the general duties of the job but is not a detailed description of all duties which may be inherent to this position. Pfanstiehl may assign reasonably related additional duties to individual employees, consistent with company policy.

ABOUT PFANSTIEHL

Pfanstiehl is a global leader in high purity carbohydrates and other critical bio-molecules for biopharmaceuticals and has over 40 years of experience in process development, synthesis and production of carbohydrates, nucleosides and high potency APIs. Pfanstiehl’s customers include most of the world’s leading biopharmaceutical and pharmaceutical companies and its products are utilized in market leading drugs that treat life threatening and debilitating diseases including cancer, rheumatoid arthritis, STDs, and diabetes. Increasing quality and requirement are benefiting biopharmaceutical and pharmaceutical suppliers like Pfanstiehl with high purity and consistency, technical and regulatory support, cGMP controls and a strong reputation with FDA and other regulatory agencies. Pfanstiehl is the premier manufacturer of cGMP ICHQ7 high purity / low endotoxin injectable carbohydrate excipients (“High Purity Ingredients” or “HPIs”) for the biopharmaceutical markets. In addition, the Company specializes in the isolation, purification, custom synthesis and scale-up development of small molecule Active Pharmaceutical Ingredients
(API) and High Potency Active Pharmaceutical Ingredients (HPAPI) in gram to multi-ton commercial quantities.

Pfanstiehl was founded in 1919 and 2019 will be Pfanstiehl’s 100th year supplying high quality carbohydrates to the pharmaceutical and biopharmaceutical industries. Pfanstiehl is currently executing a long-term growth and investment plan to become a market leader in biological building blocks (e.g. high purity carbohydrates and amino acid) through innovation in our core technology platforms, significant manufacturing and process improvements, and by being the subject matter experts in high purity stabilization technologies and formulation solutions for our customers.

Pfanstiehl, Inc. 1219 Glen Rock Ave., Waukegan, IL 60085
Tel: (800) 383-0126 Tel: (847) 623-0370 Fax: (847) 623-9173 www.pfanstiehl.com

Job Type: Full-time

Pay: $55,000.00 – $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

Education:

Experience:

• Human Resources Occupations: 3 years (Required)
• Purchasing: 1 year (Preferred)

Work Location: One location