A Community College District in Puyallup and Lakewood,
invites applications for the position of:
Grants & Contracts Accountant (Fiscal Analyst 4)
SALARY:$4,398.00 – $5,102.00 Monthly
$52,776.00 – $61,224.00 Annually
OPENING DATE: 06/17/22
CLOSING DATE: 07/15/22 05:00 PM
The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.
We are a community of learners open to all. Our community is built on a foundation of respect and openness to change. Together, we strive to meet the needs of our diverse community and develop each member’s abilities. Our commitment to quality education and teaching excellence prepares learners to live and work successfully in an ever-changing world.
This position reports to the District Budget Analyst and is a senior level supervisory accountant who works independently to perform a variety of complex fiscal support functions and to communicate financial policies to members of the district. The incumbent monitors compliance with federal and state policies and with specific terms of grants and contracts. The incumbent performs budget and accounting duties, including invoicing, analysis, a variety of reconciliations, and financial reporting. This position also supervises a Fiscal Analyst 2- Grant and Contracts Support Accountant.
About the District:
Pierce College enjoys a strong presence in the community and participates in innumerable partnerships with business, community, government, and educational organizations. Want a feel for our District. Take a peek with aerial campus views!
Pierce College Fort Steilacoom – Located on a beautiful 140-acre site adjacent to a 340- acrecommunity, recreational park, and Waughop Lake.
Pierce College Puyallup – Located on a luscious site with 125-acres of wooded land with beautiful hideaways.
Pierce College at JBLM – Located at the Joint Base Lewis-McChord military sites, serving many of our military and active-duty families that are serving our country.
ESSENTIAL FUNCTIONS: Accounting (Grants & Contracts) to include Monthly/Quarterly and Annual/Biennial Closing:
Grant and Contract budgeting, invoicing, and monitoring.
Establish awards and budgets for all grants and contracts awarded to the District by Federal, State, and private grantors.
Prepare monthly and quarterly invoices using a variety of online, automated, and manual processes, as required by each grantor.
Review monthly Grant expenditures to ensure they comply with requirements of the grant and applicable Federal and State administrative and fiscal rules and regulations.
Review budget revisions requested by program directors, submit them to grantors and enter approved revisions in the District’s accounting records if necessary.
Monitor grant activity in comparison with approved budgets and follow up any unusual or unexpected activity or lack of activity with program directors.
Establish user accounts and set permissions for District users of the SBCTC’s online grant systems – Online Grant Management System (OGMS) and the Online Budget Invoicing System (OBIS).
Works closely with the Director of Fiscal Services, Budget Analyst, District Controller, and the Student Financials Manager to ensure proper fiscal and biennial closings. (Perform necessary accruals, transfers, close/open entries). Builds close open table for funds 145 and 849.
Leads professional accounting staff involved in the tracing and monitoring of all agency expenditures and revenue, funds management, accounting reports and statements and development of new/modified accounting systems (focusing primarily on Grant & Contracts as well as Financial Aid expenditures & reconciliation).
Financial Aid Expenditure Reconciliation:
Financial Aid Expenditure Reconciliation and Reimbursements – Review and monitor financial aid expenditures, reconciling the Financial Aid system with the District’s General Ledger.
Perform operating transfers involving financial aid expenditures. Communicate and work with the District’s financial aid department to resolve any discrepancies.
Use online system to perform drawdowns (cash requests) for all major financial aid programs.
Leadership & Supervision:
Provides management guidance and supervision to staff for long-term fiscal cyclic requirements; determines deadlines and plans staffing requirements for special fiscal projects; initiates and develops fiscal management reports as required for effective accounting and management practices.
Interviews and hires applicants, trains new employees, assigns and schedules work, acts upon leave requests, conducts annual performance evaluations and recommends necessary disciplinary actions.
Provides opportunities for individual skill development and knowledge through training, coaching, and meaningful and timely evaluation. Focuses employees’ attention on their contributions to District attainment of its vision, mission, and values.
Preparation of complex reports for internal and external parties, including but not limited to; the State Auditor’s Office, the Office of Financial Management, the State Board for Community and Technical Colleges, the Department of Education, and Section E of IPEDS. This includes reconciliation reports, indirect cost rate analysis reports and other financial reports.
Policies & Procedures, Communications & Relations:
Serves as required, or as necessary, on various committees throughout the District and State. Serves as liaison and/or assigns other staff to participate with and advise department administrators regarding accounting rules and policy interpretations for Grants, Contracts and Financial Aid.
Fosters partnerships with other colleges in Pierce County and/or statewide, as appropriate to topics of interest to the district. Develop and maintain District policies and procedures to ensure compliance with State and Federal laws and regulations, and community college system fiscal policies. Recommend changes in policies/procedures to serve the best interest of the District.
Participates with and serves as backup for other Finance Department activities, including but not limited to: mailing of Refund, Accounts Payable, Payroll, and Financial Aid checks.
Assists in preparation of records, annually, for archival. Completes special projects as assigned by the Budget Analyst, Director of Financial Services, or Vice President of Administrative Services.
Some college level coursework including at least 15 quarter or 10 semester hours in accounting, auditing, or budgeting from an accredited college or university.
Experience with budget coding systems
Experience monitoring expenditures and reconciling funds and accounts
The successful candidate must pass a criminal records background check
An accounting skills examination will be administered during the interview process.
Required Knowledge, Skills and Abilities:
Understanding of Generally Accepted Accounting Principles (GAAP), Family Education Rights and Privacy Act (FERPA), Department of Education (DOE), and any applicable Office of Financial Management (OFM), State Board for Community and Technical College (SBCTC) or Washington State laws as outlined in the Revised Code of Washington (RCW). Utilization of the previously referenced items is outlined in the State Administrative & Accounting Manual (SAAM) or the SBCTC Fiscal Affairs Manual (FAM). Additionally, knowledge and understanding of Governmental Accounting Standards Board (GASB) fund accounting practices is preferred. Ability to work with a complex fund structure, detailed budgets, and extensive chart of accounts.
Ability to develop and modify computerized and manual transactions and monitoring and reporting tools.
Ability to monitor and review input and output of financial data, and develop fiscal queries and reports.
Ability to interpret and explain applicable state and federal regulations. Computer Skills: MS EXCEL, MS WORD, MS ACCESS (preferred)
Model and maintain the values of candor, openness, inclusiveness and honesty. Build and maintain the trust of others.
Ability to work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations.
Ability to work collaboratively with internal and external customers, including the ability to lead a team to work effectively across organizational lines.
Communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment of mission and outcomes.
Strong written and verbal communication skills.
Demonstrate awareness of how positive words and actions may impact or contribute to situations to enhance the outcomes.
Maintain an open, approachable manner, and treats others fairly and respectfully; preserves others’ self-confidence and dignity, and shows regard for their opinions.
Treat all people with respect, courtesy, and consideration. Effectively communicate, build rapport, and relate well to all kinds of people.
Ability to work effectively and productively with others.
Demonstrate responsible personal and professional conduct, which contributes to the overall mission and goals of the College; accept personal responsibility for the quality and timeliness of work; earn trust, respect, and confidence from the College community.
Ability to adapt to changing business needs, conditions, and work responsibilities.
APPLICATION PROCESS: Application Requirements:
To be considered for this position, applicants must:
Meet the required qualifications as outlined in this announcement. Complete the online application profile at: https://www.pierce.ctc.edu/hr. Apply for the specific job opening.
Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. At Pierce College, we value culturally competent and compassionate individuals who bridge diverse backgrounds and perspectives in support of academic equity and excellence. In your cover letter, please address how you will support the mission of Pierce College to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. Please include in your response how your previous education and/or professional experience contribute to your effectiveness in promoting a climate of student success for a diverse community of learners. (Cover Letter)
Upload (attach) detailed résumé of all educational and professional experience. (Résumé) Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: www.naces.org/members.html (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
Upload (attach) a list of at least two professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References)
Provide a response to the following question (Supplemental Questions):
1. How does this position impact the College’s goal to support all students and to achieve racial and social equity in pursuit of mission?
Special Note: To ensure consideration, application materials should be received no later than 5:00
p.m. on the closing date.
Terms of Employment:
This is a full-time (40 hours per week) classified, overtime-exempt position with Pierce College District. The primary work location will be at Pierce College Fort Steilacoom campus but occasional travel to Pierce College campuses or sites may occur. Work hours are between 8:00 a.m. and 5:00p.m. Monday through Friday with occasional evenings and weekend work, and occasional travel as required. This position may be subject to reassignment between campuses or sites.
Salary & Benefits:
The starting salary range of this position is $4,398.00 – $5,102.00 a month (dependent upon qualifications), with annual periodic increments up to $5,913.00. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr-benefits
Physical Work Environment:
This position is required to work indoors in an office environment, which requires visual concentration on detail, dexterity, and precision.
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state’s free telecommunication access service.
Screening & Interview Process:
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application
process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.
Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District’s needs will be eligible for further consideration.
Conditions of Employment:
An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of1986, proof of authorization to work in the United States will be required at the time of hire.
In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa.
Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.
Notice to applicants: Per Governor Inslee’s Proclamation 21-14.1, employees of higher education must be fully vaccinated against COVID-19, unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination, or request and be approved for a medical or religious exemption before beginning their employment with the District. For more information about our campus vaccination requirements, please visit our Returning to Campus – Vaccination Requirements webpage.
This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).
The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
For more information about this position or assistance regarding your application, contact Human Resources at: [email protected].
Questions regarding equal employment opportunities or discrimination may be directed to the following:
Sean Cooke, Title IX Coordinator 9401 Farwest Drive SW Lakewood, Washington 98498
ADACO/Section 504 Coordinator
Vice President for Human Resources
District Affirmative Action Officer
APPLICATIONS MAY BE FILED ONLINE AT:
https://www.pierce.ctc.edu/hr 9401 Farwest Drive SW Lakewood, WA 98498
APPLICATIONS MAY BE FILED ONLINE AT:
9401 Farwest Drive SW Lakewood, WA 98498
Position #C2231 GRANTS & CONTRACTS ACCOUNTANT (FISCAL ANALYST 4)
Grants & Contracts Accountant (Fiscal Analyst 4) Supplemental Questionnaire
* 1. (500 Words or Less) How does this position impact the College’s goal to support all students and to achieve racial and social equity in pursuit of mission?
* Required Question