Pierce College District Hiring for Grants & Contracts Accountant (Fiscal Analyst 4) at Lakewood, WA Full Time

A Community College District in Puyallup and Lakewood,
Washington invites applications for the position of:

Grants & Contracts Accountant (Fiscal
Analyst 4)

SALARY: $5,013.00 – $6,105.00 Monthly

$60,156.00 – $73,260.00 Annually

OPENING DATE: 10/24/22

CLOSING DATE:
Continuously 

POSITION SUMMARY:

The mission of Pierce College is to create
quality educational opportunities for a diverse community of learners to thrive in an evolving world.

We are a community of learners
open to all. Our community is built on a foundation of respect and openness to change. Together, we strive to meet the needs of our diverse
community and develop each member’s abilities. Our commitment to quality education and teaching excellence prepares learners to live
and work successfully in an ever-changing world.

This position reports to the District Budget Analyst and is a senior level
supervisory accountant who works independently to perform a variety of complex fiscal support functions and to communicate financial
policies to members of the district. The incumbent monitors compliance with federal and state policies and with specific terms of grants and
contracts. The incumbent performs budget and accounting duties, including invoicing, analysis, a variety of reconciliations, and financial
reporting. This position also supervises a Fiscal Analyst 2- Grant and Contracts Support Accountant.

About the
District:

Pierce College enjoys a strong presence in the community and participates in innumerable partnerships with business,
community, government, and educational organizations. Want a feel for our District. Take a peek with aerial campus views!

Pierce College Fort Steilacoom – Located on a beautiful 140-acre site adjacent to a 340- acrecommunity, recreational
park, and Waughop Lake.

Pierce College Puyallup – Located on a luscious site with 125-acres of wooded
land with beautiful hideaways.

Pierce College at JBLM – Located at the Joint Base Lewis-McChord military sites,
serving many of our military and active-duty families that are serving our country.

ESSENTIAL FUNCTIONS:

Accounting (Grants & Contracts) to include Monthly/Quarterly and Annual/Biennial
Closing:

• Grant and Contract budgeting, invoicing, and monitoring.
• Establish awards and budgets for all
  grants and contracts awarded to the District by Federal, State, and private grantors.
• Prepare monthly and quarterly invoices using
  a variety of online, automated, and manual processes, as required by each grantor.
• Review monthly Grant expenditures to ensure they
  comply with requirements of the grant and applicable Federal and State administrative and fiscal rules and regulations.
• Review
  budget revisions requested by program directors, submit them to grantors and enter approved revisions in the District’s accounting
  records if necessary.
• Monitor grant activity in comparison with approved budgets and follow up any unusual or unexpected activity
  or lack of activity with program directors.
• Establish user accounts and set permissions for District users of the SBCTC’s
  online grant systems – Online Grant Management System (OGMS) and the Online Budget Invoicing System (OBIS).
• Works closely
  with the Director of Fiscal Services, Budget Analyst, District Controller, and the Student Financials Manager to ensure proper fiscal and
  biennial closings. (Perform necessary accruals, transfers, close/open entries). Builds close open table for funds 145 and 849.
• Leads professional accounting staff involved in the tracing and monitoring of all agency expenditures and revenue, funds management,
  accounting reports and statements and development of new/modified accounting systems (focusing primarily on Grant & Contracts as well as
  Financial Aid expenditures & reconciliation).

Financial Aid Expenditure
Reconciliation:

• Financial Aid Expenditure Reconciliation and Reimbursements – Review and monitor financial
  aid expenditures, reconciling the Financial Aid system with the District’s General Ledger.
• Perform operating transfers
  involving financial aid expenditures. Communicate and work with the District’s financial aid department to resolve any
  discrepancies.
• Use online system to perform drawdowns (cash requests) for all major financial aid programs.

Leadership & Supervision:

• Provides management guidance and
  supervision to staff for long-term fiscal cyclic requirements; determines deadlines and plans staffing requirements for special fiscal
  projects; initiates and develops fiscal management reports as required for effective accounting and management practices.
• Interviews and hires applicants, trains new employees, assigns and schedules work, acts upon leave requests, conducts annual performance
  evaluations and recommends necessary disciplinary actions.
• Provides opportunities for individual skill development and knowledge
  through training, coaching, and meaningful and timely evaluation. Focuses employees’ attention on their contributions to District
  attainment of its vision, mission, and values.

• Preparation of complex reports for internal and external parties, including but not limited to; the
  State Auditor’s Office, the Office of Financial Management, the State Board for Community and Technical Colleges, the Department of
  Education, and Section E of IPEDS. This includes reconciliation reports, indirect cost rate analysis reports and other financial
  reports.

Policies & Procedures, Communications &
Relations:

• Serves as required, or as necessary, on various committees throughout the District and State. Serves as
  liaison and/or assigns other staff to participate with and advise department administrators regarding accounting rules and policy
  interpretations for Grants, Contracts and Financial Aid.
• Fosters partnerships with other colleges in Pierce County and/or
  statewide, as appropriate to topics of interest to the district. Develop and maintain District policies and procedures to ensure compliance
  with State and Federal laws and regulations, and community college system fiscal policies. Recommend changes in policies/procedures to serve
  the best interest of the District.

Team Work:

• Participates with and serves as backup for other Finance Department activities, including but not limited to: mailing of Refund,
  Accounts Payable, Payroll, and Financial Aid checks.
• Assists in preparation of records, annually, for archival. Completes special
  projects as assigned by the Budget Analyst, Director of Financial Services, or Vice President of Administrative Services.

QUALIFICATIONS:

Required Education:

• Some college level coursework including at least 15 quarter or 10 semester hours in accounting, auditing, or budgeting from an
  accredited college or university.

Required Experience:

• Experience with budget coding systems.
• Experience monitoring expenditures and reconciling funds and accounts.

Special Requirements:

• The successful candidate must pass a criminal
  records background check.
• An accounting skills examination will be administered during the interview process.

• Understanding of
  Generally Accepted Accounting Principles (GAAP), Family Education Rights and Privacy Act (FERPA), Department of Education (DOE), and any
  applicable Office of Financial Management (OFM), State Board for Community and Technical College (SBCTC) or Washington State laws as
  outlined in the Revised Code of Washington (RCW). Utilization of the previously referenced items is outlined in the State Administrative
  & Accounting Manual (SAAM) or the SBCTC Fiscal Affairs Manual (FAM). Additionally, knowledge and understanding of Governmental
  Accounting Standards Board (GASB) fund accounting practices is preferred. Ability to work with a complex fund structure, detailed budgets,
  and extensive chart of accounts.
• Ability to develop and modify computerized and manual transactions and monitoring and reporting
  tools.
• Ability to monitor and review input and output of financial data, and develop fiscal queries and reports.
• Ability
  to interpret and explain applicable state and federal regulations. Computer Skills: MS EXCEL, MS WORD, MS ACCESS (preferred)
• Model
  and maintain the values of candor, openness, inclusiveness and honesty. Build and maintain the trust of others.
• Ability to work
  effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations.
• Ability to work collaboratively with internal and external customers, including the ability to lead a team to work effectively across
  organizational lines.
• Communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment
  of mission and outcomes.
• Strong written and verbal communication skills.
• Demonstrate awareness of how positive words and
  actions may impact or contribute to situations to enhance the outcomes.
• Maintain an open, approachable manner, and treats others
  fairly and respectfully; preserves others’ self-confidence and dignity, and shows regard for their opinions.
• Treat all people
  with respect, courtesy, and consideration. Effectively communicate, build rapport, and relate well to all kinds of people.
• Ability
  to work effectively and productively with others.
• Demonstrate responsible personal and professional conduct, which contributes to
  the overall mission and goals of the College; accept personal responsibility for the quality and timeliness of work; earn trust, respect,
  and confidence from the College community.
• Ability to adapt to changing business needs, conditions, and work responsibilities.

APPLICATION PROCESS: To be considered for this position, applicants
must:

• Meet the required qualifications as outlined in this announcement. Complete the online application profile at: https://www.pierce.ctc.edu/hr.

• Apply
  for the specific job opening.
• Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in
  this announcement. At Pierce College, we value culturally competent and compassionate individuals who bridge diverse backgrounds and
  perspectives in support of academic equity and excellence. In your cover letter, please address how you will support the mission of Pierce
  College to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. Please include in
  your response how your previous education and/or professional experience contribute to your effectiveness in promoting a climate of student
  success for a diverse community of learners. (Cover Letter)
• Upload (attach) detailed résumé of all
  educational and professional experience. (Résumé) Transcripts are not required in order to apply for this
  position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of
  the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and
  university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript
  evaluation. For a list of approved credential evaluation services visit: www.naces.org/members.html (Unofficial transcripts acceptable for application process; official transcripts required
  upon hire). (Transcripts)
• Upload (attach) a list of at least two professional references with names, addresses,
  telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References)
• Provide a
  response to the following question (Supplemental Questions):

1. How does this position impact the College’s
goal to support all students and to achieve racial and social equity in pursuit of mission?

Special Note: To ensure consideration,
application materials should be received no later than 5:00 p.m. on the closing date.

Terms of Employment:

This is a full-time (40 hours per week) classified, overtime-exempt position with Pierce College
District. This position is permanent after serving a 6-month probationary period. The primary work location will be at Pierce College Fort
Steilacoom campus but occasional travel to Pierce College campuses or sites may occur. Work hours are between 8:00 a.m. and 5:00p.m. Monday
through Friday with occasional evenings and weekend work, and occasional travel as required. This position may be subject to reassignment
between campuses or sites.

Salary & Benefits:

The starting
salary range of this position is $5,013 – $6,105 monthly. However, your paycheck is just part of the total compensation package. There is an
outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits
package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation,
sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and
Leave website at: https://www.pierce.ctc.edu/hr-benefits

Physical Work
Environment:

This position is required to work indoors in an office environment, which requires visual
concentration on detail, dexterity, and precision.

Reasonable
Accommodation:

Applicants with disabilities who require assistance with the application and employment process will be
accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342.
Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state’s free telecommunication access
service.

Screening & Interview Process:

Only those candidates
who have complied with the application process and meet the required qualifications will be considered. Following the review of application
materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process
for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the
College and will not be returned.

Please note: This is a competitive selection process. Your application materials
will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely
correspond to the District’s needs will be eligible for further consideration.

Conditions of Employment:

An offer of employment will not carry with it any responsibility or obligation on the part of
the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of1986, proof of authorization to work in
the United States will be required at the time of hire.

In compliance with the Immigration Reform and Control Act of 1986, proof of
authorization to work in the United States will be required at the time of hire. An offer of employment will not carry with it any
responsibility or obligation on the part of the District to sponsor an H-1B visa.

Pierce College has adopted a Drug Free Workplace
policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

Notice to
applicants: Per Governor Inslee’s Proclamation 21-14.1, employees of higher education must be fully vaccinated against COVID-19,
unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final
dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of
their COVID-19 vaccination, or request and be approved for a medical or religious exemption before beginning their employment with the
District. For more information about our campus vaccination requirements, please visit our Returning to Campus – Vaccination Requirements
webpage.

Bargaining Unit:

This position has been designated as a
bargaining unit position represented by the Washington Public Employee Association (WPEA).

Equal Opportunity:

The Pierce College District is an equal opportunity employer. The
Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions
of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical
or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably
discharged veteran or military status, or use of a trained guide dog or service animal.

For more information about this position or
assistance regarding your application, contact Human Resources at: [email protected].

Questions regarding equal employment opportunities or discrimination may be directed to the
following:

Sean Cooke, Title IX Coordinator
9401 Farwest Drive SW
Lakewood, Washington 98498
(253) 840-8472

Tami Jacobs
ADACO/Section 504 Coordinator
(253) 964-6581

Holly Gorski
Vice President for Human Resources
(253)
964-6519

Paula Henson-Williams
District Affirmative Action Officer
(253) 864-3229

APPLICATIONS MAY BE FILED ONLINE
AT:

https://www.pierce.ctc.edu/hr

9401 Farwest
Drive SW Lakewood, WA 98498
253.964.7342

[email protected]

APPLICATIONS MAY BE FILED ONLINE AT:

https://www.pierce.ctc.edu/hr

9401 Farwest Drive SW Lakewood, WA 98498

253.964.7342

[email protected]

Position #C2231
GRANTS & CONTRACTS ACCOUNTANT (FISCAL ANALYST 4)

DJ