Pioneer Valley Cardiology Associates Hiring for Electronic Medical Records Associate Job at Springfield, MA Full Time

Minimum Qualifications for Employment:

Certification in Health Information Management or High School graduate with two (2) years’ experience in an ambulatory health care setting. Familiarity with medical terminology, office and hospital information systems and functions of a medical office setting are required. Proven computer, organizational and time management skills, as well as attention to detail are also required.

Definition:

Under the supervision of the Lead Health Information Management Associate, serves as coordinator of all health records functions at Pioneer Valley Cardiology Associates. Provides administrative support to physicians and clinical staff in preparing health records for daily patient visits. Consistent with the standards established by Pioneer Valley Cardiology physicians, ensures that appropriate information spanning the agreed upon time periods is available to providers at the time of patient service.

1. Assumes primary role for preparing patient records for physician visits. This includes reviewing the record for completeness for date of service activity. Prepares daily patient schedules in collaboration with Appointment Scheduling and clinical co-workers. Checks own work to determine if there have been additions/deletions to the schedule. Initial record preparation is completed seventy-two (72) hours in advance of patient visits. Follow-up schedule/record review is conducted forty-eight (48) hours in advance.

2. Retrieves pertinent patient information from external sources. This includes but is not limited to records of recent hospitalizations, diagnostic tests, procedures, or surgeries, consultation notes from primary care and/or specialty providers as well as medical records from other facilities involved in proving care for the patients. Once this information is available, ensures placement of this information in the appropriate section of the patient’s health record. Conducts follow-up as needed in advance of patient appointment to ensure relevant information is available to the rendering provider at the time of service.

3. At the request of the supervisor, may conduct additional responsibilities on an as needed basis. These may include but are not limited to:

• Retrieves patient information transmitted to the practice via facsimile and email formats, as well as through health information exchange and patient portals. Ensures that this information is retrieved in a timely manner and is made available to providers for time-of-service activity or in follow-up to recent patient encounters both in the inpatients and outpatient settings.
• Participates in the abstraction of clinical information to the appropriate sections of the health record or visit templates. This includes but is not limited to completion of the problem, medication, and procedures list. This is accomplished through a review of pertinent patient documents. Proofs and corrects own work and ensures that abstraction process is complete in advance of patient encounters.

Job Type: Full-time

Pay: $17.00 – $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

COVID-19 considerations:
Masks must be worn during shifts and proof of vaccination for COVID-19 must be made available. Medical and/or Religious exemptions are allowed but must provide proof as well.

Experience:

• Medical records: 1 year (Preferred)

Work Location: One location