Prince George’s County, Maryland Hiring for Administrative Aide at Upper Marlboro, MD Full Time

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Prince George’s County is the perfect family-friendly community. Encompassing almost 500 square miles and with over 900,000 residents, Prince George’s County has an urban atmosphere that still manages to provide a scenic and peaceful place to live, work, and play.

We are Prince George’s Proud!

The Prince George’s County Government Department of Environment is seeking qualified applicants to fill an Administrative Aid e position, grade A13/A15, within its Animal Services Division.

About The Position

This is full performance level, secretarial/administrative type work designed to support and assist the Field Supervisors, Assistant Associate Director, and Associate Director, Animal Management Division. Good judgment and discretion are essential to the security of confidential information and data. Under general supervision, the incumbent performs varied and responsible secretarial and administrative work often of a technical nature and difficulty. Incumbent typically determines appropriate steps to complete assignments according to established procedures. Work performance is evaluated in terms of accuracy and timely completion of projects and assignments. Work is performed under the general supervision of a higher-level supervisor.

Examples of Work

What You’ll Do

• Types a variety of memoranda, letters, reports and/or statistical charts and forms requiring formatting and presentation.
• Proofreads and edits materials to eliminate errors and ensure correct grammar, spelling, and punctuation.
• Screens telephone calls and incoming mail.
• Answers questions related to office or department operations.
• Greets visitors and provides accurate information, as needed.
• Maintains appointment calendars for the supervisor and professional staff.
• Establishes and maintains paper and/or electronic filing systems to ensure that documents are readily retrievable.
• Maintains an adequate supply of office materials and supplies.
• Searches files and a variety of other sources to compile information for meetings, projects or research activities.
• Gathers fiscal, budgetary and personnel data.
• Operates office equipment and arranges for repairs when equipment malfunctions.
• Handles payroll and prepares operational/activity reports.
• Performs other duties specific to the assigned agency.

Qualifications

What You’ll Need:

Minimum Qualifications

• High school diploma or G.E.D.
• certificate with coursework in typing, office practices or other related clerical subjects;
• one (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months.
• Applicants must be proficient in typing and in shorthand where required.
• Any equivalent combination of relevant training, education and experience will also be accepted.

Preferred Qualifications:

• Comprehensive knowledge and experience utilizing Microsoft Office: Word, Excel, Outlook, and PowerPoint.
• The ability to take initiative, judgment, independent decision making, and customer service skills.
• The ability to compose and prepare routine correspondence, perform basic mathematical skills, maintain appointment calendars, and process and interpret data.

Additional Information

CONDITIONS OF EMPLOYMENT: Upon selection, the candidate must:

• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties.
• Participate as an “Essential” employee in the department’s snow and ice control program and other emergency or special activities as assigned.
• Applicants who meet minimum qualifications must pass an administered Administrative Aide exam. Applicants who have previously taken the exam on or after 2/1/2023, and passed, will not be required to re-test; instead, previously test scores will be used to receive the passing disposition.

DURATION OF ELIGIBILITY: Candidates will be selected from a temporary register of eligible candidates, which will become effective approximately four (4) weeks after the closing date. Once a selection has been made, the register will expire.

ELIGIBILITY TO WORK: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/e-verify.

Internal Applicants: If you are a current Prince George’s County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Committed to Diversity in the Workplace