PROCUREMENT & SUPPLY SPECIALIST IV – OAHU Full Time

Please read the following information carefully.

The Department of Human Resources Development (DHRD) and the hiring agency will use the information provided by the applicant to determine whether the applicant meets the Minimum Qualification Requirements (MQRs) and/or the final score as applicable. Failure to provide complete and detailed information may result in the application being delayed, rejected, or a lower score.

A. At a minimum, applicants must submit the following:

1) A Cover letter; 2) Detailed resume; 3) List of recent professional reference; and 4) Submit/attach a word document of your responses to the required Supplemental Question(s) below.
B. The resume must include each employer’s name, complete employment dates (start/end and month/year), your job title and a detailed description of your job duties with the employer as they directly address each of the Requirements.
C. You must submit verification (e.g., copies of official transcripts or diploma as directed, non-official documents will not be accepted) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
D. To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification from the employer. The letter should include the job title, employment dates, number of hours worked per week, a description of the duties performed, and a contact name and phone number.
E. Applicants must meet all Minimum Qualification Requirements (MQRs), as of the date of application.

In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.

F. Any information you submit may be verified.
G. It is the applicant’s responsibility to provide complete and accurate information which will clearly substantiate whether the applicant meets the MQRs.
H. Possession of the required number of years of experience will not in itself be accepted as proof of qualification for the position. The applicant’s overall experience must have been of such scope and level of responsibility so as to conclusively demonstrate that the applicant has the ability to perform the duties of the position being sought.
I. Supporting documents must be electronically attached to your application.
J. The applicant hereby certifies that the information provided to DHRD and the hiring agency is complete, accurate, and true to the best of his/her knowledge. Any misstatement of fact provided during the application or selection process may result in corrective action, including termination from service.

• I acknowledge that I have read, understand and agree to all of the above.

Do you possess the required minimum of: TWO and ONE-HALF (2 1/2) years for Level IV for progressively responsible work experience in purchasing which involved working with users and vendors to identify, clarify and specify requirements for products, materials, equipment or services in order to:

A. Develop specifications for formal bids and/or update existing specifications to ensure their currency and applicability. This experience must have demonstrated knowledge of documentation requirements for formal purchases (e.g., standard bonding requirements, severability, special provisions, etc.), an understanding and use of common purchasing resources (e.g., manufacturers’ catalogs, buyers’ guides, etc.) and purchasing methods and practices, OR;

B. Conduct research and studies on products, etc., such as life cycle or in-use cost studies; testing, evaluating and reporting on alternative products, and/or comparable studies in order to make purchasing recommendations to management. This experience must have involved identifying and gathering pertinent data, analyzing and evaluating data gathered, considering alternatives and their implications and recommending alternatives for action, AND;

C. Have had at least SIX (6) MONTHS of experience in each of the areas specified in A OR B above, AND;

D. At least ONE (1) YEAR of experience in dealing with purchases of a moderately complex and complex nature:

Moderately complex are (a) purchases for which there are indirect precedents such as in the purchase of security services for an agency which never had security services before. In this example, precedents in the form of security contracts for a number of other agencies are available to provide the specialist with a general approach to the assignment, characteristics of the purchase to look for, etc., OR; (b) any purchase which is new or unique which does not meet the requirements for Complex Purchases.
Complex Purchases require substantial judgment to determine essential descriptive and other criteria, and to differentiate between users’ needs and preferences, AND;

In addition, applicants must possess experience which demonstrated the following:

A. Knowledge of purchasing methods and techniques;

B. Ability to interview users, vendors and others regarding user requirements;

C. Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.;

D. Ability to assess user needs and circumstances including operational requirements, policies, agency procedures and related requirements and conduct analyses to identify and recommend specific products most appropriate for the agency/organization’s needs;

E. Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases and develop or review and assure the development of technical specifications which clearly and appropriately describe the desired product, material, equipment or service;

F. Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly; and

G. Familiarity with concerns collateral to purchasing in assuring the provisioning of an assigned organization or agency including storage and distribution concerns and inventory maintenance.

Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected.

By answering ‘Yes’ to this question, you verify that you have accessed the link provided in the job announcement, read the complete MQRs, AND; you also agree that your resume will clearly substantiate you meet each Requirement and that failure to do so may result in your application being delayed or rejected.

• I acknowledge that I have read, understand, and agree to all of the above.

By answering ‘Yes’, you understand and agree that you will submit verification of such education at the time of application. If you have not done so previously, please attach a copy of your OFFICIAL DIPLOMA and/or OFFICIAL TRANSCRIPTS to your online application or send a copy to our office as soon as possible.

• Yes
• No

By answering ‘Yes’, you understand and agree that you will submit verification of such education at the time of application, in order to receive credit. Please attach a copy of your OFFICIAL TRANSCRIPTS (to verify required coursework) of your Bachelor’s degree in marketing to your online application or send a copy to our office as soon as possible.

• Yes
• No

By answering ‘Yes’, you understand and agree that you will submit verification of such education at the time of application, in order to receive credit. Please attach a copy of your OFFICIAL DIPLOMA and/or TRANSCRIPTS to verify your Master’s degree in a pertinent field to your online application or send a copy to our office as soon as possible.

• Yes
• No

By answering ‘Yes’, you understand and agree that you will submit verification of such education at the time of application, in order to receive credit. Please attach a copy of your OFFICIAL TRANSCRIPTS to verify your Master’s degree and coursework in a pertinent field to your online application or send a copy to our office as soon as possible.

• Yes
• No

By answering ‘Yes’, you understand and agree that you will submit verification of such education at the time of application, in order to receive credit. Please attach a copy of your OFFICIAL DIPLOMA and/or TRANSCRIPTS to verify your Law degree to your online application or send a copy to our office as soon as possible.

• Yes
• No

To be qualifying, the experience must have involved the analysis of work operations and methods including some consideration of materials, equipment and/or supplies, and providing advisory services to management regarding same. Management analysis work which was limited to the study of organizations for the development of organizational tables and functional statements is not qualifying.

Please note that your experience may NOT substitute for all of the Specialized Experience Requirement.

By answering ‘Yes’, you understand and agree that you have reviewed the Minimum Qualification Requirements Substitutions Allowed for complete details.

• Yes
• No

By answering ‘Yes’ to this question, you verify that you have accessed the link provided in the job announcement, read the complete MQRs; AND you also agree that your resume will clearly substantiate you meet the Supervisory Aptitude Requirement and that failure to do so may result in your application being delayed or rejected.

• Yes
• No