Program Coordinator (Permitting and Events) Government Job Dept-Youth, Parks & Community Enrichment Full Time

IDEAL CANDIDATE STATEMENT

This position will support Youth, Parks, and Community Enrichment Department’s Permitting and Events Section, including but not limited to permitting of the City’s public property (parks, streets, sidewalks and alleys) for special events, coordinating and managing internal and external special events and administrative work. The ideal candidate has outstanding communication skills, exceptional internal and external customer service, excels in a fast paced and multifaceted work environment, and is skilled at resolving time-sensitive and difficult issues or challenges. Experience managing multiple and time sensitive projects, making quick and educated decisions and working with public officials is highly desired. The ideal candidate will have knowledge, skills and abilities to include, but not limited to:

• Experience in Outlook, Excel, Word and Adobe, with the capability to learn specialized programs relating to the scope of work
• Interpreting and applying City, State, County and Federal policies, rules and regulations
• Confidence in facilitating meetings in person and online
• Communicating effectively and tactfully both verbally and in writing
• Organized, detail orientated and able to multi-task
• Ability to lift event equipment such as tables, chairs, a-frame barricades and other moderately heavy items
• Flexibility to work evenings, weekends and holidays as needed

To coordinate and direct recreation, educational enrichment, child care, special events, or other special community programs and activities in a facility or site, or to coordinate and direct a City-wide program or service in a special programming area.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by a higher-level professional or management position. Responsibilities may include the direct or indirect supervision of lower-level positions.

The following duties are typical for this classification.  Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed:

• Plan, organize, coordinate, and direct various recreation, educational enrichment, child care, special events, youth development, youth employment, or other community service activities and programs at neighborhood recreation, sports, or community facilities.
• Design, evaluate, and recommend continuance, modification, or cancellation of recreation, educational, child care, special events, and community service activities and programs.
• Determine facility, equipment, scheduling, and staffing requirements for programs and events.
• Coordinate departmental activities with related activities of other departments or outside agencies and groups.
• Determine needs and priorities of neighborhoods/customers and plan programs consistent with those needs and priorities.
• Provide information and referrals to the neighborhoods/customers concerning available programs, including the development and distribution of brochures, flyers, and other promotional materials.
• Provide workshop instruction and in-service training for lower-level staff.
• Prepare and maintain written reports, records, and memorandums related to assigned programs or facilities.
• Prepare and compile materials for obtaining grant funds.
• Coordinate and conduct part-time and seasonal recruitments.
• Make oral presentations to various groups and/or boards.
• Develop and coordinate fund-raising events.
• Supervise recreation leaders, volunteers, and other assigned personnel in activities.
• Manage and operate a sports facility or a neighborhood community center.
• Respond to inquiries from the public and other agencies.
• Interview, select, evaluate, and oversee participants and activities related to the program.
• Perform related duties as required.

Knowledge of:

• Recreation, educational enrichment, child care, special events, youth development or employment, or other community service activities, such as aquatics, sports, games, arts, crafts, dramatics, music, or other special community programs.
• Principles of supervision and training.
• First aid and safety practices.
• English usage, spelling, grammar, and punctuation. Common computer software packages.
• Organization, procedures, and operating details of the department.
• Facilities, equipment, and staffing needed to provide recreation, educational enrichment, child care, special events, or special community services to the community.
   

Ability to:

• Read, write, and speak the English language at a level necessary for efficient job performance.
• Organize and direct a variety of recreation, youth development or employment, educational enrichment, child care, special events, or special community service activities and programs.
• Establish and maintain cooperative relationships with those contacted in the course of work.
• Keep records and prepare reports.
• Express and relate ideas clearly and concisely, both orally and in writing.
• Plan, assign, coordinate, schedule, and supervise the work of lower-level personnel.
• Speak before groups.
• Develop program-related policies and procedures.
• Compile and prepare grant funding request materials.
   

EXPERIENCE AND EDUCATION
Two years of leadership experience in a recreational, educational, youth development, child care, special events, or community service setting, which included responsibilities such as organizing and providing general guidance over the activities of children, teenagers, and adults.

Successful completion of college-level courses with major course work in recreation, education, child development, or a closely related field may substitute for the experience requirement on a year-for-year basis. Completion of thirty (30) semester units is equivalent to one year of experience.

PROOF OF EDUCATION 

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.  

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service.  Evaluation of education records will be due at time of appointment. 

SPECIAL QUALIFICATIONS

Driver License:
Possession of a valid California Class C Driver License at the time of appointment. Loss of the Class C License is cause for discipline. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.

For child-care and elder-care positions, candidates must meet qualifications in accordance with current laws and regulations.
 
Assessments:
If considered for appointment, candidates must:

• Pass a physical, criminal background check, and drug test.
• Pass a tuberculosis screening test.

 
Training:
This position is designated as a Mandatory Reporter; completion of Mandatory Reporter training is required within two weeks of employment.
 
PHYSICAL DEMANDS AND WORK CONDITIONS:
The conditions herein are typically required of an incumbent to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
 
Physical Requirements:
This is an active position requiring the ability to move about on foot, with frequent walking and standing; frequent starts and stops; perform simple and power grasping; verbal and hearing skills to effectively communicate with participants and staff; visual acuity to read and record documents and make observations, intermittently, lift, carry or move equipment of 20 pounds or less.

Work Conditions:
May be required to work weekends, evenings, and be on-call.
 
Environmental Conditions:
Work may be performed indoors or outdoors with exposure to heat, often over 100 degrees, sun, noise, dust, and pollens.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.