Proper Brewing Co Hiring for HR/Office and Administration Manager at Salt Lake City, UT Full Time

Position Overview:
The Office Manager/HR role is responsible for organizing and coordinating office operations and procedures and providing support to management positions to ensure effective and efficient operations. In addition, this position maintains and enhances the company’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.

Duties will include a variety of administrative, clerical, financial and human resource tasks including, but not limited to: maintaining and managing personnel records, onboarding new staff in ADP, conflict resolution, maintaining workplace culture, handling employee relations, and communicating and working with other members of the team, vendors, and customers to ensure smooth day to day operations. Duties performed by this position involve access to a variety of information that is confidential or sensitive in nature therefore good judgment, discretion and professionalism is required at all times. A positive, helpful, friendly, enthusiastic, and patient temperament is paramount to this position’s success.

Duties and responsibilities include, but are not limited to:
Administrative:
Maintains office services by organizing office operations and procedures, controlling correspondence, designing/adhering to filing systems

Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, mailing and shipping packages, and updating contact database and employee list

• Purchasing office supplies and equipment and maintaining proper stock levels
• Perform receptionist duties: greet visitors, and answer and direct phone calls to appropriate staff

Receive and sort incoming mail and deliveries and manage outgoing mail.

• Manage and maintain IT infrastructure and security – keep Dropbox updated and organized, backup company files quarterly

Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors

Assist in responding to info@ emails as needed, or forward to staff as necessary

Provide clerical and administrative support to management as requested

Promote good public relations and handle complaints and concerns as needed

Record meeting and prepare action minutes when needed

Create/Update POS buttons for locations as needed

Human Resources:
Organize/input new employee onboarding into ADP

Manage timely onboarding of new hires related to uniforms, hardware, benefits, email, and POS system access

Ensure policies and employee handbooks are up to date

Maintain Work Culture

Maintain a healthy, safe, and fun work environment and ensure a level of comfort for all employees

Eliminate any stressful/awkward atmospheres that may hinder the performance of the staff to ensure employee happiness and productivity

Maintain an open-door policy wherein employees can freely communicate and voice their opinions to be given consideration

Establish the HR department as a friendly body with an open attitude. Communicate with and treat every employee as an equal to build a rapport with the employees

Increase employee engagement to lead to higher employee job satisfaction.

Conflict Resolution

Serve as a peacemaker for all departments

Whether the dispute is amongst two or more employees or between the employee and the management, HR will intervene and help map out a solution

Be available at the disposal of the conflicting parties and hear out their issues without being judgmental

Investigate all matters from all sides before passing any judgment. The HR head is expected to not discriminate or play favorites in this matter and always deliver an unbiased and practical decision

Employee Relations

Ensure employees feel comfortable coming up to you with their problems by building a good public image within the organization.

Be proactive and know the employees

Establish the trust and confidence of the employees be being HR expert and an employee advocate

Staff Training on HR related items

Work with management to execute/implement reward/incentive program for staff

Planning and coordinating employee events such as team outings, celebrations, and charity fundraisers when needed

Assist in hiring by posting ads/recruiting, and interview scheduling when needed

Maintain employee records related to hiring, transferring, promoting, and terminating

Respond to unemployment notices on online platform

Assist in coordination of open enrollment and annual engagement programs and initiatives

Vendor:
Maintain communication with vendors, service providers, and landlords

Review supply orders when needed, and approve/negotiate with them to ensure competitive pricing

Research incorrect addresses, returned mail and undeliverable mail and update records in the database

Organizing and managing company files digitally

Administration of insurances, contracts, and other similar administrative needs

Collect 1099’s from contractors

Taxes & Insurance:
Keep track of receipts and supply invoices, submitting them to the accounting when required

File Quarterly Sales Tax

File Quarterly Beverage Container Deposit Reports

File Quarterly Federal Brewer’s Excise Tax

File Annual State Brewer’s Excise Tax

Prepare monthly Heavy Beer report and send to the DABC

Assemble information for annual DABC audits when needed

Complete information for Workers Comp Insurance claims and audits

Maintenance:
Assist Managers in coordinating/scheduling the maintenance and repair of machinery, equipment, and electrical and mechanical systems

Banking:
Pickup change orders weekly from banks and distribute to appropriate managers/locations

Make weekly and monthly deposits

Track all company’s deposits & withdrawals

Knowledge, Skills and Experience:

• 2-5 years of work experience in an administrative/office management role
• High degree of accuracy, attention to detail and thoroughness
• Punctual & Dependable

Strong organizational and time management skills,

Ability to prioritize, be flexible, and multitask

Adaptable – ability to deal with change, delays, or unexpected events

• Must be a self-starter and driven
• Excellent oral & written communication and interpersonal skills
• Proficiency with Microsoft Office and Google products, QuickBooks and experience with online platforms

Ability to keep business and financial matters strictly confidential

Ability to interact with customers, vendors, and coworkers in a professional manner