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Position Information
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A Property & Supply Manager plans, develops and manages a departmental property and supply program; develops, reviews and revises policies, procedures, rules, regulations and practices for procurement and disposal of supplies, equipment and other material; and performs other related duties as required.
Current Vacancy Information:
There is one (1) vacancy with the Department of Facility Maintenance, Road Maintenance Division, located in Halawa. Work schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m. ÂThe current vacancy is responsible for all purchasing, supply, and storage operations of the Road Maintenance Division. Duties and responsibilities include, but are not limited to the following:
- Plans, develops, organizes, manages, directs, trains, and participates in the activities of the Division’s property and supply program.Â
- Serves as the primary Division contact for all vendor inquiries, negotiations, and product suitability.Â
- Develops, reviews, and revises policies, procedures, rules, regulations, and practices for procurement, secured storage, and disposal of supplies, equipment, and other materials.Â
- Participates in the development and/or modification of contracts and contract specifications.
If you qualify for the position, your name will be placed on an eligible list for further consideration. This list may be used for current and future vacancies in this and/or other departments.Â
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Additional Job Information
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Applications must be submitted online by January 20, 2024, 11:59 p.m. Hawaii Standard Time (HST) to be accepted.
Some notifications may be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
   – use a valid e-mail account;
   – verify your e-mail address is entered correctly on your GovernmentJobs account;
   – are subscribed to email notices;
   – check your spam folders; and
   – add [email protected] and [email protected] to your contact list.Notifications may also be sent via text message if opted into the service.  Data and text messaging fees apply. -
Minimum Qualification Requirements
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At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment. Â
EDUCATION REQUIREMENT:
Equivalent to graduation from a regionally-accredited four-year college or university with a bachelor’s degree in business or public administration, the social sciences or a related field.
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Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
ÂVerification Requirement: You must submit evidence of your Bachelor’s degree in order to be given credit. Â Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Â Or mail a photocopy of your documents by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Â Unofficial transcripts will not be accepted. Copies will not be returned. All information on your documentation must be legible and complete in order to be given credit.
Substitution: Â Work experience may be substituted for the bachelor’s degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor’s degree.EXPERIENCE REQUIREMENT:
Two (2) years of progressively responsible experience in the supervision or coordination of purchasing, storekeeping and/or inventory control activities which must have included responsibility for planning and coordinating the procurement and storage of, and accountability for supplies and materials.Such experience must have demonstrated knowledge of property and supply functions and techniques; sources of supply and market factors; material substitution criteria; inventory management and control systems; principles and practices of supervision; and the ability to develop and implement work programs and assign and supervise the work of subordinates; understand, interpret and explain laws, ordinances and regulations; analyze problems and make sound decisions and recommendations; and develop, revise and implement operational policies, procedures and practices.
LICENSE REQUIREMENT:
Possession of an appropriate valid driver’s license, as required. -
Examination Process
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EDUCATION AND EXPERIENCE EVALUATION: Â
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.   Â
EXAMINATION WEIGHT:
Education and Experience Evaluation…………………100%Â Â Â Â
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What are the benefits of being a City Employee?
— Vacation: Employees may earn up to 21 days per year.
— Sick Leave: Employees may earn up to 21 days per year.
— Holidays: 13 days a year; 14 days during election years.
— Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
— Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
— Group Life Insurance: No cost for eligible employees.
— Deferred Compensation Plan: Invest in your future…choose to defer part of your pre-tax income for retirement.
— Retirement Plan: The Employees’ Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
— Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
— Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
— Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
— Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
— Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
To view additional information, please visit our Benefits of City Employment page.Â
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
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When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Questionnaire sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questionnaire, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score. If you have no experience in a particular area, indicate “none.” Please do not submit resumes in place of completing any of these sections.- I certify that I have read and understand the above statements.
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EDUCATION AND EXPERIENCE REQUIREMENT: The Property and Supply Manager position requires applicants to have equivalent to graduation from an accredited four-year college or university with a bachelor’s degree in business or public administration, the social sciences or a related field AND two (2) years of progressively responsible experience in the supervision or coordination of purchasing, storekeeping and/or inventory control activities which must have included responsibility for planning and coordinating the procurement and storage of, and accountability for supplies and materials.Verification Requirement: You must submit evidence of your Bachelor’s degree in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Unofficial transcripts will not be accepted. Copies will not be returned. All information on your documentation must be legible and complete in order to be given credit.
Do you meet this education and experience requirement?
- Yes
- No
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Describe in detail your duties and responsibilities in the supervision or coordination of purchasing, storekeeping and/or inventory control activities (e.g., approving contracts and bid quotations; negotiating price schedules; developing policies and procedures; etc.). Indicate which position listed in the Work Experience section of your application where you had such experience.04
Describe in detail your duties and responsibilities in planning and coordinating the procurement and storage of, and accountability for supplies and materials. Indicate which position listed in the Work Experience section of your application where you had such experience.05
Describe in detail the types of supplies, equipment, and fixed assets in the inventory you were responsible for, as well as the size and dollar amount of the inventory you were responsible for. Indicate which position listed in the Work Experience section of your application where you had such experience.06
Any attachments you upload to your application will be used by the Department of Human Resources for the verification of EDUCATION only, and will not be forwarded to the hiring agencies. Please do NOT include sensitive personal identification information (e.g., Social Security number, date of birth, etc.) as a part of your attachments.NOTE: Materials for claiming veteran’s preference points (e.g., DD214 form, etc.) must be mailed or dropped off to the following address within 7 days of filing this application: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Electronic attachments of materials for claiming veteran’s preference points will not be accepted.
- Acknowledged
* Required Question