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Company:
Qualcomm Technologies, Inc.
Job Area:
Administration Group, Administration Group > Administrative Support
General Summary:
We are looking for an executive assistant who has a positive attitude, is flexible, self-motivated and eager to support Director level in Santa Clara. The candidate should maintain an elevated level of professionalism, capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Must be able to maintain a high level of confidentiality. The candidate will manage daily calendars, keep teams informed with new changes, prepare complex travel arrangements, and complete travel expenses. The candidate will be working with external vendors; interact with visitors; meeting deadlines; being responsive and results oriented; problem solving; communicating effectively and professionally all levels of employees and external contacts is a must. This job also requires a person who is reliable, pays attention to details, and overall has good work ethics. Knowledge of Outlook, Teams, Word, Excel & PowerPoint are key.
Responsibilities:
- Manages calendar and appointments, resolves scheduling conflicts coordinating with attendees
- Creates travel plans and itineraries, chooses travel accommodations within budgetary constraint
- Include obtaining foreign visas and other travel document requirements.
- Organizes and coordinates internal and external meetings; manages detailed logistics as necessary
- Organizes team events or luncheons including budgeting, vendor selection, and vendor management
- Works closely with the Executive Assistant on a day-to-day basis
- Coordinates activities between departments and outside parties
- Manages expense reporting process for the executive and leadership team members
Manages and maintains executive level contacts inside and outside of company - Responds to inquiries from company executives, internal stakeholders, and external contacts
- Generally works on problems of diverse scope and complexity
- Develops processes to prioritize activities, proactively initiate tasks, and oversee items to completion
- Operates with little oversight to perform required responsibilities
- Anticipates the needs of the Director and department and acts to carry out day-to-day tasks, and on routine issues
Minimum Qualifications:
5+ years of Administrative Assistant experience.
High School Diploma or equivalent.
Preferred Qualifications:
- Experience providing administrate support for a divisional lead within a large corporate environment
- Post-secondary education/coursework in communications or business
- PCARD reconciliation for administrative expenses
- 2 years experience in managing calendar, travel, expense reporting, and event logistics for Director and above level
Demonstrated expertise in writing and verbal communications suitable for executive-level interactions - Knowledge of Outlook, Teams, Word, Excel & PowerPoint and Concur
PHYSICAL REQUIREMENTS:
- Frequently transports between offices, buildings, and campuses up to ½ mile.
- Frequently transports and installs equipment up to 5 lbs.
- Performs required tasks at various heights (e.g., standing or sitting).
- Monitors and utilizes computers and test equipment for more than 6 hours a day.
- Continuous communication which includes the comprehension of information with colleagues, customers, and vendors both in person and remotely.
Applicants: If you are an individual with a disability and need an accommodation during the application/hiring process, please call Qualcomm’s toll-free number found here for assistance. Qualcomm will provide reasonable accommodations, upon request, to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. Qualcomm is an equal opportunity employer and supports workforce diversity.
To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.
EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.
If you would like more information about this role, please contact Qualcomm Careers.
