Radoslav Jovanovic MD and Kevin Jovanovic MD, PLLC Hiring for Medical Office Manager Job at New York, NY Full Time

We are looking for a Medical Office manager for a busy Upper East Side OB/GYN Cosmetogynecology practice. Prior experience in a medical office is required. You will need to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment that is welcoming to patients, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a OB/Gyn or Cosmetic Surgery Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment
• Obtain insurance verification for patients
• Supervise billing company operations
• Checking patients in and collecting co-pays and other patient fees

• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department and billing company on all office equipment
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

• Proven experience as an Ob/Gyn or Cosmetic Surgery Office manager, medical front office manager or medical administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines, copy machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Welcoming demeanor for patients with an emphasis on customer service

• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k) matching
• Health insurance

Medical specialties:

• Medical-Surgical

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• New York, NY 10021: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Management: 1 year (Preferred)

Work Location: One location