Referentia Systems Incorporated Hiring for Payroll and HR Coordinator at Honolulu, HI Full Time

The successful candidate will be responsible for the accurate preparation and processing of semi-monthly payroll. Will support the timekeeping process and generate reports, as directed. The Payroll and HR Coordinator will also perform HR administrative responsibilities for onboarding of new employees, processing terminations, recruitment support, benefits administration, and annual open enrollment. Will serve as the primary point of contact for all payroll, HR, and benefits-related questions for the employees.

*Duties
*

Payroll :

• Accurately prepares and processes semi-monthly payroll, to include, but not limited to:

• Updates the timesheets with the proper work authorizations; maintains and distributes the electronic timesheets; collects the timesheets and follows-up on any issues related to these areas.

• Collects properly approved timesheets and enters hours and job information into web based timekeeper (T-Sheets). Uploads information into Ceridian for processing.

• Updates various employee information in T-sheets and Ceridian to ensure accurate payroll.

• Reconciles information posted in T-sheets and Ceridian.

• Picks up payroll reports and employee paychecks for distribution.

• Prepares a variety of reports and tabulations such as bi-monthly 401(k) contributions, quarterly TDI reporting, and workers’ comp rate calculations.

• Establishes and maintains employee PTO calculations and accrual information across databases.

• Assists in enforcing payroll related policies and procedures. Responsible for ensuring compliance of the timesheet policy and making recommendations/changes if necessary to the policy.

• Establishes the proper registration and tax requirement set-up for new states/locations as necessary.

• Assists in the annual preparation of W2 forms, including W-2 reconciliation and distribution.

• Provides annual employee timesheet training.

HR and Benefits :

• Performs HR administrative responsibilities for onboarding, out-processing, and updating changes to include but not limited to:

• Provides new hires with onboarding tasks and tracks for completion timely.

• Enters new hire information into background check portal.

• Completes Forms I-9, verifies documentation, and processes new hire into eVerify portal and tracks status, as necessary.

• Administers benefit plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.

• Enters new hire information, changes/updates, termination into Human Resources Information System.

• Prepares new employee files (hard copy and electronic) and files documents in the appropriate employee files.

• F iles and maintains I-9 forms appropriately and conducts annual audits.

• Manages annual open enrollment activities and processes changes and enrollments, as required.

• Acts as liaison with various insurance carriers and fosters effective relationships with client representatives; processes/reconciles monthly billings from insurance providers.

• Completes verification of employment requests and returns promptly.

• Processes various employee medical/accident leaves, such as temporary and long term disability and workers compensation claims.

• Assists the HR Manager with recruitment activities, to include, but not limited to:

• Posts position vacancies on company career site and other applicable job boards;

• Schedules interviews;

• May screen candidates during HR phone screens; and

• Tracks status of candidates and updates HR Manager.

• Assists in researching employee benefits issues as they arise.

• Completes employment reports as required.

• Ensure compliance with local, state, and federal regulations.

• Assists with preparation of performance evaluation process.

Serves as the primary point of contact for all payroll, HR, and benefits-related questions for employees.

Performs all other duties, as assigned.

Requirements

• Associates degree in Accounting, Finance, Human Resource Management, Business Administration or related field or equivalent combination of education and experience.

• Must have at least 2 years of experience in payroll processing. Prior bookkeeping experience in a government contracting industry desirable.

• Prior working experience with employee benefits administration preferred.

• Must have at least 2 years of experience in human resources as an HR Coordinator or Assistant. SHRM-CP and/or PHR certification desirable.

• Experience with Ceridian HRIS and payroll software desirable.

• Ability to work in a fast-paced environment and be able to flex as needed to changing priorities is required.

• Must have excellent written and verbal communications skills to be able to respond to internal and external customer questions.

• Must have excellent organization and time management skills and the ability to research and resolve issues.

• Must have exceptional attention to detail and perform responsibilities with a sense of urgency.

• Must be able to handle confidential information using responsible discretion and be trustworthy for the handling of corporate assets.

• P roficient with MS Office Suite (e.g., Word, Excel, Outlook, PowerPoint, etc.).

Benefits
Referentia offers a comprehensive set of benefits which includes health insurance coverage (medical, dental, vision, drug), paid time off, group term life insurance, accidental death & dismemberment insurance, income protection coverage, 401K retirement plan with employer matching, tuition reimbursement, and more.

We are proud to be an Equal Employment Opportunity Employer .

Job Type: Full-time

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location