Reynolds School District Hiring For Risk Manager at Portland, OR, United States Full Time

Job Description

The Risk Manager is responsible for managing all insurance and safety issues that may expose the District to litigation or insurance claims, including and not limited to identifying, evaluating, controlling, and minimizing the District’s exposure to loss or damage to physical assets, fidelity losses, and losses arising out of liability claims. Manages all automobile liability, fire, and property damage claims, including communications with attorneys, claims reviews, investigations, and negotiations, of settlements. Plans and coordinates all functions and activities of the District-wide safety plan, emergency and crisis response plan and provides 24/7 on-call response assistance. Compiles and analyzes data to develop and recommend policies and administrative regulations regarding the District’s property and liability insurance, worker’s compensation program. This position acts as liaison with insurance adjusters, legal counsel, and underwriters. Represents the District at meetings with representatives from a variety of risk management committees. Interprets and applies federal and state laws, Board policies, and District’s Administrative Rules and other regulations relative to risk management, safety, loss control, and areas of potential liability.

Essential Job Functions:

MANAGING RISKS

• Conducts risk assessments, which involves analyzing risks as well as identifying, describing and estimating the risks affecting the District. Utilizes managerial skills to analyze alternative and treat identifiable risks with appropriate risk control and risk financing methods.
• Identifies property loss exposures and work with liability company(s) on appropriate levels of insurance coverage.
• Supervises the audit of insurance premiums and costs and distribution of costs within the District.
• Manages risk budget including ensuring expenses do not exceed budgeted allocations; coordinates and approve requisitions for replacement purchases.
• Monitors case closing action, coordinates negotiations for settlement of claims wherein court action is not involved with claims adjuster and prepares s for determined action.
• Prepares insurance bid specifications for the purpose of obtaining premium fees and updates on an ongoing basis.
• Reviews and evaluates insurance policies.
• Makes recommendations regarding the adjusting and settlement of liability and property claims.
• Monitors and determines District liability in recurring school related situations and events (field trips, sporting events, etc.).
• Obtains certificates of insurance to protect District assets.
• Provides support, education and training to staff to build risk awareness within the District.
• Assures that insurance programs are in compliance with federal, state, and local laws.
• Investigates property damage claims and losses, submits s to the third-party claims administration and assists in property claims management. Evaluates insurance coverages’; identifies exposures and assesses liability through evaluation of claim loss statistics and trends. Provides each department with loss statements for worker’s compensation, general liability and auto losses.
• Communicates to directors and administrators what risk issues are and be able to provide them with a plan to minimize risk. The Risk Manager must be able to produce status s regarding the level of risk associated with any given area of the business.
• Serves as the District’s liaison with consultants and legal counsel to review general liability, claims, and other insurance programs.
• Negotiates with insurance companies, brokers, or agencies with respect to premiums, terms and conditions, renewals and modifications of insurance contracts.
• Determines coverage, responsibility, compensability and if there is subrogation or safety issues for each claim.
• Manages claims to achieve quality results and expense controls and negotiate settlement of claims for closure to minimize the District’s exposure.
• Manages the District’s auto claims.
• Evaluates the impact of new and proposed legislation on the District’s insurance and safety programs and makes recommendations for District compliance.

SAFETY

• Responds to and resolves difficult and sensitive employee, parent, and citizen safety complaints or concerns.
• Coordinates the District’s employee safety program.
• Participates in the inspections and reviews of the District’s operations and facilities for risk management provisions and recommends appropriate corrective actions.
• Assures District is in compliance with laws relating to safety, industrial health, environmental protection, hazard control, and loss prevention programs.
• Maintains OSHA files for all sites in the District and posts all annual summaries at each site.
• Coordinates the preparation and analysis of all insurance claims, student injury incidents, and OSHA s for the purpose of ensuring the timely and accurate presentation of facts.
• Reviews, analyzes, and evaluates school and District safety plans and offers recommendations for improvement.
• Coordinates District disaster drills.
• Assists in implementing in-service training programs on health and safety (e.g. hazards, disaster preparedness, OSHA’s Hazardous Communication Standard, Employee Right-to-Know, etc.) for the purpose of reducing the incidence of accidents and meeting state and federal guidelines.
• Chairs the Executive Safety Committee and District Safety Committee.
• Provides support and direction and assumes the leadership role in reducing employee injuries.

WORKERS’ COMPENSATION

• Conducts annual Workers’ Compensation site assessment inspections of all District-owned sites and facilities.
• Coordinate with Human Capital Management with regard to return-to-work and light duty programs.
• Coordinates with workers’ compensation Insurance provider on claims investigations, coverage, responsibility, compensability and if there is a subrogation rights or safety issues for each claim.
• Assures District is in compliance with laws relating to safety, industrial health, environmental protection, hazard control and loss prevention programs.
• Manages and resolves worker’s compensation claims for closure; works closely with insurance claims management team and attorney; attends and provides information for workers’ compensation appeals when scheduled.
• Responds to and investigates all student and staff-related safety issues and implements plans and programs to minimize future incidents. Oversees ongoing safety training programs for personnel, parents and volunteers by arranging for or conducting training.
• Develops, maintains and monitors the implementation of all federal, state and local compliance programs. Examples include Injury and Illness Prevention Program, Hazard Communication Program, Bloodborne Pathogens Exposure Control Program.

EMERGENCY MANAGEMENT

• Develops District-wide disaster plan and coordinates disaster preparedness exercises with outside emergency response agencies and serves as District’s representative on the County Disaster Planning.
• Respond to District crisis situations, including on-site crisis management, and after-hours responses.
• Investigate accidents, incidents, suspicious acts/person(s), allegations of violation of Board Policies, Administrative Rules, and/or illegal activities of students and/or staff, including assisting District administrators in various areas of confidential information and interacting with School Resource Officers (SRO), Campus Supervisors and legal counsel regarding juvenile offenders, gangs, felonies, health, safety, etc.
• Responds to emergency safety events.
• Recommends changes and updates to the emergency/crisis response plans for the purpose of providing efficient utilization of District financial resources and ensuring the safety of students and staff.

OTHER DUTIES

• Composes a variety of materials (e.g. s, correspondence, procedures, manuals, prepares bid packets, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Monitors assigned District activities and/or program components (e.g. student and staff accident/incident s; security contracts; insurance billing, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Manage Risk Management budget.
• Supervise and evaluate staff as assigned.

Minimum Qualifications:
Experience Required:

Five years of increasingly responsible professional experience in risk management, liability insurance (working in an insurance or legal office dealing with claims) required. Experience supervising staff preferred. Experience in emergency response and preparedness required.

Experience with data research, collection and analysis techniques and the preparation of written and oral s preferred. Or any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved, as approved by the Department of Human Capital Management, supplemented by coursework, training or workshops in safety engineering, employee benefits, risk management or related fields.

Bilingual proficiency and/or multicultural experience strongly preferred.

Experience within a school district or governmental agency of comparable size preferred.

Experience in emergency response and preparedness.

Skills, Knowledge and/or Abilities Required:

• Knowledge of principles and practices of risk management activities such as risk identification/reduction, loss control, asset protection, employee safety, workers’ compensation programs, etc.
• Knowledge of claims processing techniques and budgetary practices and controls
• Knowledge of workers’ compensation law and requirements, safety, loss control and risk management principles.
• Knowledge of the Americans with Disabilities Act (ADA) law and requirements.
• Knowledge of Worker’s Compensation
• Strong critical thinking and problem-solving skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to manage multiple task with frequent interruptions.
• Ability to manage multiple priorities.
• Ability to diffuse and manage volatile and stressful situations.
• Ability to work with students with diverse backgrounds and abilities.
• Ability to promote and follow District policies.
• Ability to communicate, interact and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds.
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and unsafe conditions to supervisor.
• Ability to conduct research, collect and analyze data and prepare written and oral s.
• Experience preparing spreadsheets and a risk management information system.
• Ability to analyze, classify and rate risks, exposure and loss expectancies.
• Ability to communicate effectively, both verbally and in writing.
• Ability to interpret, analyze and present information from various regulatory agencies in an appropriate form geared towards targeted audience.
• Experience differentiating practices for diverse populations.
• Ability to work effectively and collaboratively with diverse students, staff and community populations.
• Skills to use standard office equipment including computer, telephone, printer, copier and presentation equipment including proficient skill level in Microsoft Office computer applications including Word, Outlook, PowerPoint, Visio, and Excel

Candidate will also possess a strong customer service perspective and excellent organization skills with a high level of attention to detail.

Significant Physical Abilities include: frequent twisting/bending/stooping, lifting/carrying/pulling, talking/hearing conversations, visual acuity/depth perception with or without visual accommodation. Sitting at desk for long periods of the day. The position generally works in an office environment with visits to inspect facilities for potential hazards, discuss new or changed exposures, and evaluate potential remedies.

Education and Training Required:

Bachelor’s degree in Business Management, Business Administration, Finance, Risk Management, Industrial Hygiene, Environmental Health & Safety, or related field. Associate in Risk Management (ARM) designation is preferred; preference given for training in Emergency Management.

Licensing/Special Requirements

Oregon Fingerprint and Criminal Background Check clearance.