Rice University Hiring for DEI Office Administrator Job at Houston, TX Full Time

Special Instructions to Applicants : All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully.

This is a part time, benefits eligible role. The incumbent would be working 30 hours a week on average.

Job Summary

The DEI Office Administrator will support administrative functions, operations and/or programs in the expanding Office for Diversity, Equity and Inclusion (DEI) at the Jones Graduate School of Business at Rice University (Jones School). In a critical administrative support role for strategic initiatives related to diversity, equity and inclusion, this administrative professional is responsible for administrative tasks but will also have frequent interaction with multiple stakeholders, including, students, faculty, administration, alumni and corporate/educational partners as they coordinate essential administrative functions of the Office for DEI. The DEI Office Administrator offers senior-level administrative support to the Senior Associate Dean for Diversity, Equity and Inclusion, works under general supervision of the Executive Director for Diversity, Equity and Inclusion and supports the Office for DEI team members, as directed. This role comes with flexible arrangements, including the option of at least 1 remote-work day per week, to be worked out with the Executive Director for Diversity, Equity and Inclusion.

Minimum Requirements

• Associate’s Degree
  
• 3 years of relevant administrative experience
  
• No substitutions for education or experience allowed

Essential Functions

• Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department
• Coordinates three or more major departmental functions, including, but not limited to: program administration, curriculum support, budget / finance, human resources, communications / outreach, compliance, and / or research administration
• Monitors and tracks budgets and expenditures, reallocates funds, processes financial transactions
• Interprets, implements and ensures compliance with policies and procedures, and recommends alternative solutions
• Reviews and monitors trends to provide recommendations to streamline functions in the department
• Represents the department within the school
• Creates communications and outreach plans to include relationship development, communications, and / or compliance
• Assesses training needs and may develop associated training
• Performs all other duties as assigned

Additional Functions / Information

• Approve, at the direction of supervisor, track and monitor expenditures by staff members who may support event logistics, manage budgetary items and/or serve in a direct reporting relationship.
• Provides support for department programming and special events
• Must be able to move about campus, and sometimes lift or move items for transport.
• Performs other duties as assigned.

Minimum Qualifications

• Ability to handle sensitive information and communicate with tact and diplomacy to a wide range of internal and external constituents
• Intermediate knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
• Intermediate data reporting skills
• Strong verbal and written communication skills
• Basic problem solving and critical thinking skills
• Ability to work under moderate supervision and complete tasks timely
• Customer service oriented

Preferred Qualifications

• Experience writing business correspondences to multiple audiences, including faculty staff, students, alumni and corporate representatives.
• Experience administering higher education operational processes
• Experience in a customer-facing role or in a service-related capacity.
• Able to work an occasional weekday evening/Saturday to accommodate student programs.

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here: https://coronavirus.rice.edu/policies