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Job Details
Job Title: HR Specialist
Department/Location: Human Resources / Hinsdale, IL
Shift: Days – On-site
Full/Part: Full-time (80 hours per pay period) + Benefit-eligible
FTE: 1.0
Req. Number: 1080
GENERAL SUMMARY:
The HR Specialist is an entry-level position responsible for supporting various human resources functions and administrative tasks, based on-site within a hospital setting. Reporting to the HR Operations Manager, this multifaceted position’s responsibilities encompass processing and maintaining e-onboarding documentation, conducting recruitment activities like resume review, phone screening, and sourcing, offering fundamental assistance in new employee benefit enrollments, and efficiently utilizing the HR Information System (HRIS). The HR Specialist plays a vital role in ensuring data accuracy and compliance, assisting in the selection of suitable job applicants, and promoting a secure and well-organized work environment. This role contributes significantly to the overall effectiveness and success of the hospital’s Human Resources department.
PRINCIPAL DUTIES & RESPONSIBILITIES:
Supports the Mission and Vision of RML Specialty Hospital by demonstrating RML’s Core Values of Services, Teamwork, Accountability, Integrity, Respect, and Stewardship (STAIRS) in all actions. Promotes a positive patient/customer experience by exemplifying the principles of the Language of Caring in all interactions with patients, families, and coworkers.
Adheres to established HR procedures for e-onboarding, recruitment support, overall benefit enrollment assistance, internal transfers, and HRIS utilization, facilitating seamless data integration of new hires, transfers, and rehires into the HRIS system.
Oversees e-onboarding documentation to ensure a smooth onboarding experience for new and rehired employees, including but not limited to I-9 completion, reference, and background checks.
Works closely with the recruiter, actively participating in various recruitment tasks such as candidate sourcing, resume review, phone screening, while also coordinating and scheduling interviews.
Supports the recruiting process by conducting preliminary candidate screenings to identify suitable job applicants for potential interviews with the management team.
Utilizes the HR Information System (HRIS) to maintain and update employee records, emphasizing data accuracy and confidentiality, particularly when processing personnel status changes.
Addresses general employee inquiries, assisting with administrative tasks, which involve responding to inquiries, scheduling appointments, and interpreting and offering clarifications for company policies, procedures, standards, etc.
Collaborates with the HR Operations Manager to ensure data accuracy and compliance with HR processes and policies.
JOB REQUIREMENTS & CHARACTERISTICS
MINIMUM
PREFERRED
Skills & Abilities
Proficiency in MS Office
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Ability to handle sensitive and confidential information with discretion
Aptitude for multitasking and managing various administrative tasks
Customer service mindset
Team-oriented with a willingness to learn and adapt to new processes and technologies.
Basic knowledge of HR functions and processes
Previous experience in HR or a related field
Familiarity with HR Information Systems (HRIS) such as ADP WFN
Understanding of HR laws and regulations
Ability to work effectively in a fast-paced, team-oriented environment
Knowledge of recruitment and selection processes
Prior experience with benefit enrollment procedures and guidance
Knowledge & Experience
High school diploma or equivalent and 2-5 years’ experience in HR or payroll OR Associates degree with general office experience.
Basic understanding of HR principles and practices
Strong organizational and data entry skills
Bachelor’s degree in Human Resources, Business Administration, or a related field.
Previous experience in HR or administrative roles
Knowledge of HRIS and other HR software systems
License & Certifications
N/A
SHRM-CP or PHR
Working Conditions
Work location is primarily in an office environment but may include hospital appointments with patients and/or their families
The above statements are intended to describe the general nature and level of the work being performed by people assigned this job. They are not exhaustive lists of all duties, responsibilities, knowledge, skills, abilities, and working conditions associated with it.
CIAIJ
Days (8am-4:30pm); On-site
FTE 1.0; 80 hours bi-weekly
