Rocky Vista University Hiring for Marketing and Events Coordinator Job at Parker, CO Full Time

To be considered for this position applicants should submit a resume/cover letter and salary requirements.

Primary Purpose:

Essential Job Functions:

Event Coordinator (50%)

• Oversees and coordinates the Induction Ceremonies and Receptions for both the MSBS and Physician Assistant Programs – CO and UT campuses.
• Plan and facilitate appropriate and required communication with the students, faculty, staff, and volunteers regarding important dates and deadlines.
• Manage event logistics including on-site event set-up, event management, event breakdown, event collateral/marketing, budgets, and volunteer management.
• Assists with Commencement (DO, MSBS, PA), and White Coat Ceremonies for both the CO and UT Campuses.
• Oversees vendor relations directly and effectively.
• Works directly with vendors including printers, caterers, suppliers, photographers, and florists as needed.
• Works with internal offices such as security, parking, plant operations, custodial services, etc. for special events.
• Proactively handles arising issues and troubleshoot emerging problems on event days.
• Demonstrates an eagerness to learn and assume responsibility; seek out and accept increased responsibility; demonstrates a proactive work ethic.
• Shows persistence and seek alternatives when obstacles arise; does things before being asked.
• Represents the Events and Marketing Departments in committees and at meetings.
• Other duties as assigned.

Marketing Coordinator (50%)

• Serves as a member of the Marketing Team.
• Oversees the photo database and organization.
• Writes press releases regarding University events and news, and achievements, and distributes releases to designated community papers.
• Updates and maintains social media sites, utilizing Sprout Social.
• Researches and writes articles for the Vista View, blog and other platforms.
• Oversees alumni requests and maintains the alumni database.
• Maintains the contact list and relationships with local and national media,
• Participates in special assignments not limited to; marketing and the Alumni Association.
• Other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Highly organized, detail-oriented, resourceful, and strong communication, attention to detail, and organizational skills.
• Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment.
• Ability to demonstrate strong time-management skills.
• Ability to multi-task and problem solve innovatively.
• Advanced knowledge and experience with Microsoft Office.
• Strong writing, editing and proofreading skills.
• Some experience with Wordpress desired.

Minimum Qualifications:

• Minimum (3) three years of event planning experience.
• Degree in hospitality management, marketing or Communications, public relations or related field.
• Must be organized and demonstrate the ability to work independently, multi-task, function effectively in a fast-paced environment without getting flustered, show great attention to detail, and follow through to completion within time constraints.
• Consistently manage multiple events and priorities in a calm and professional manner.
• Excellent people skills, demonstrated integrity, dependability, sound judgement, and resourcefulness to establish and maintain collaborative, positive and effective working relationships with multiple and diverse constituency groups.
• Effective written and oral communication skills to express ideas and agreements concisely and persuasively to a variety of constituencies.
• Experience managing multiple logistics, vendors, guests, set-up, event location, and/or announcements of several projects at the same time.
• Ability to lift 25-to-50 pounds, stand for extended lengths of time, assist with event set-up and tear down.
• Ability to work non-traditional work hours to manage events involving some evenings and weekends.
• Out of state travel and overnight accommodations on a few occasions will be required.

Preferred Qualifications:

• Event planning experience; including planning and managing large-scale and complex events, preferably in higher education.
• Proven experience with utilizing social media in a professional setting.
• Experience with Sprout Social, HubSpot, or similar software.
• Experience with CRM, Google Alerts, and Google Photos.

• Ability to orally communicate effectively with others;

• Ability to communicate effectively in writing, using the English language;

• Ability to work cooperatively with colleagues and supervisory staffs at all levels;

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;

• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;

• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.