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Full Job Description
Description:
About the Position
About the Position
Performs a variety of skilled administrative and clerical duties related to human resources and payroll activities, such as preparing semi-monthly payrolls, maintaining accuracy of databases, assisting employees with HR/Payroll issues, etc.
Duties and Responsibilities
Payroll
Prepare payroll for timely, accurately, and compliantly processing semi-monthly payroll
Processes employee Time & Attendance data to payroll and reconcile variances
Ensure employees and supervisors approve time sheets and vacation requests
Provides training as needed (i.e. department head, staff) to ensure compliance and full utilization of tools
Create reports as needed
Audit, process, and/or reconcile payroll documents such as:
Time off records
Benefits
Earnings
Deductions
New Hires
Employee Changes
Garnishments
Employee Verifications
General HR Duties
Supports Onboarding & Offboarding
Screen applicants
Screening resumes/applications
Scheduling interviews for others
Checking references
Background checks
Assisting Core Partners
Process termination paperwork
Send new hire and exit interview surveys
Data Integrity
Prepares and maintains employee databases and files, assuring accuracy, compliance, and confidentiality
Updates HRIS database with new and changing information
Provides vendors with accurate eligibility information
Compiling data and preparing routine and special reports
Respond to employment verifications and surveys as needed
HR Support
Act as first point of contact for employee questions and direct as needed
Provide employees with general training on SFPA administrative programs and practices, such as google, paylocity, salesforce, etc.
Process and track Employee Leave of Absences (LOA)
Ensure required HR posters are up to date and maintained accurately
Providing information to employees on policies and procedures and benefits
Assisting employees to sign up/apply for benefits
Assist with employee salary budget planning and coordination
Participates in developing Finance and Administration department goals, objectives, and systems
Provides backup of duties for Administrative Team
Participates and collaborates in special projects assigned by HR Manager
Correspond with HR vendors as needed
Participating in employee activities
Requirements:
Qualifications
1 years minimum experience in payroll & administrative duties
Familiarity in Paylocity, Google products/platform, and common office software platforms
Excellent written and verbal communication skills
Able to think strategically, keeping the big picture and broad institutional objectives in mind, while also being detail and analysis-oriented
Exemplify highest standards of integrity, professionalism, discretion, excellence and accountability; demonstrates emotional intelligence and self-awareness; inspires confidence and trust; welcomes feedback
Highly collaborative; a leader and team player able to motivate and organize staff and volunteers and bring together different departments within the institution to work towards shared goals; appreciates impact of his/her/their work on colleagues and SFPA’s success
Exercises initiative to identify and solve problems with drive, flexibility, resourcefulness, and creativity
Able to work well under pressure and adapt easily to changing situations and priorities; exercises good judgment and stays focused on overarching goals
Able to interact in an effective, tactful, and professional manner internally, externally and with the public at large; responds graciously and promptly to the needs and requests of others
Title: HR Assistant
Reports to: HR Manager
Schedule: Full-time, non-exempt (eligible for overtime), typically 30 hours/week
Monday-Thursday with occasional evenings and weekends as needed
Salary: $34.65 to $38.36/hr.
Location: Hybrid (with at least 1-2 days/week working in office)
Updated: January 2023