Seamen’s Society for Children and Families Hiring for HR Assistant at Staten Island, NY Full Time

The Organization:

Founded in 1846 to care for the children and widows of sailors in the Port of New York, Seamen’s Society was one of the first organizations, in the US, to care for abandoned children in family settings, rather than institutions. Today, Seamen’s Society for Children and Families is a comprehensive $23 million nonprofit organization that offers foster care and adoption services, mental and behavioral health care services, prevention/family stabilization services, a family day care program, domestic violence intervention and counseling services, health home care management services, education financial support, and a youth tutoring program. The agency’s nearly 200 professionals serve over 1,100 children and 800 families in New York City.

Job Summary:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.

Duties/Responsibilities:

Track and review required new hire documentation for accuracy and process all new hire forms, including: (DCJS (fingerprints) SCR, DMV, Professional Licenses, SAM, SOR, OMIG, etc.

Enter new hires in HR and time and attendance systems

Provides clerical support to the HR department: receives and distributes office mail, prepares purchase orders, handles all photocopying, faxing, filing, processes internal/external forms, including but not limited to verification of employment, loan forgiveness, housing, etc.

Maintains accurate and up-to-date human resource files, records, and documentation

Processes enrollments, changes, and termination for employees’ benefits (health, dental, vision, life and 403(b) retirement plans and enter deduction in the payroll system.

Complete termination paperwork

Assists with new hire orientation and Mid orientation

Assists with postings, interviews set up and recruiting

Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, etc.

Maintains the integrity and confidentiality of human resource files and records.

Performs other duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills.

Excellent interpersonal skills to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

Excellent organizational skills and attention to detail.

Proficient with Microsoft Office Suite or related software.

Ability to perform the essential functions of the job with or without a reasonable accommodation.

Education and Experience:

Bachelor’s degree required

Prior related office experience preferred.

1 year of HR experience is preferred.

The ability to work out of two sites, Staten Island and Brooklyn.

Additional Information
Seamen’s Society is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

**$500 signing incentive upon the successful completion of their orientation period**

Job Type: Full-time

Pay: $21.97 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

Supplemental Pay:

COVID-19 considerations:
Note: In accordance with New York City’s COVID Safety Mandated Program (Executive Order No. 83), all Seamen’s Society for Children and Families employees are required to provide proof of COVID-19 vaccination.

Education:

Experience:

• Human Resources: 1 year (Preferred)
• Office/clerical: 1 year (Preferred)
• Microsoft Office: 2 years (Preferred)

Work Location: One location