Search to Involve Pilipino Americans Hiring For Operations Manager at Los Angeles, CA, United States Full Time

Job Description

JOB DESCRIPTIONJob Title: Operations ManagerUnit/Area: OperationsEmployment Status: Full time, hourly, exemptCompensation: $64,480 annually plus 5% premium for bilingual fluencyStart Date: ImmediatelySIPA History and Mission: Founded in 1972, Search to Involve Pilipino Americans (SIPA) is a non-profit, community-based social service organization providing culturally and linguistically appropriate services to the Filipino American and other immigrant, ethnic and low-income communities, with a particular focus on Los Angeles’ Historic Filipinotown. SIPA’s services include children, youth and family programs, affordable housing, small business assistance and the facilitation of collaborative actions to meet the needs of the community.SIPA enriches and empowers generations of Filipino Americans and others by providing health and human services, community economic development, arts and culture, and a place where all people of all backgrounds can come together to strengthen community.Position Summary: This position is remote and once SIPA’s building is complete, will be located in Historic Filipinotown, Los Angeles, CA. SIPA is looking for an experienced Operations Manager to oversee the daily operations and administrative needs of SIPA. This includes management of most administrative responsibilities, facilities management, and other related duties to ensure smooth daily operations and a high level of client care. The area of responsibility for this role requires thorough knowledge of the operations of a non-profit organization that operates as a community center that serves youth and a diverse client base. The ideal candidate must be an excellent team player who can execute administrative duties while identifying the most efficient ways to streamline processes and operate the organization. The goal is to safeguard and augment the efficiency of the organization’s operations to facilitate our growth and long-term success as we re-open our doors to a community center.Essential Duties and Responsibilities: General Operations

• Serve as the facilities lead for SIPA’s new office and community center, including staffing the front desk and managing administrative volunteers and interns
• Liaise with Senior Program Director, Development Manager and Executive Director on streamlining current operations and administrative procedures
• Lead special projects related to operations including the coordination of SIPA’s move to HiFi Collective
• Interface with clients, youth and diverse populations SIPA serves
• Evaluate regularly the efficiency of business procedures according to organizational objectives and apply improvements
• In coordination with Executive Director, revise and/or formulate policies and promote their implementation
• Ensure that the company runs with legality and conformity to established regulations
• Manage procurement processes and coordinate material and resources allocation

Finance

• Perform administrative duties related to the day-to-day financial operations of the organization including:
• Data entry in QuickBooks and maintaining integrity of data
• Processing invoices and preparing payments via payment system or checks for signature
• Bank deposits
• Maintaining general ledger
• Mail vendor checks
• Manages Accounts Receivable
• Prepares financial s for board and staff for contract invoicing, grants and fundraising needs

• Generate s and invoicing necessary for reimbursement for payment
• Coordinate with auditor, bookkeeper and Executive Director on annual audit

Human Resources

• Manages hiring documents in collaboration with hiring manager for respective position
• Coordinate with leadership and HR consultant on relevant issues and compliance
• Coordinate renewal of benefits with leadership
• Process payroll and reimbursements twice a month

Asset Management

• Oversee asset management of SIPA’s affordable housing communities, including generating quarterly s, submitting necessary documents
• Coordinating with property managers of SIPA’s 3 affordable housing communities to submit necessary documents for compliance

Minimum Qualifications:

• A minimum of 3 years of experience in administrative or operations in a non-profit setting and/or community center with a budget of at least $500,000
• Excellent organizational and problem-solving skills
• Extremely detail oriented
• Excellent communication, people skills and ability to team build with others
• QuickBooks acumen
• Knowledge of Human Resources practices and policies
• Familiarity with MS Office and various business software
• Experience working with Filipino and/or other immigrant/ethnic communities

Preferred Qualifications

• Associates or Bachelors degree from an accredited college or university
• Fluency in Tagalog, Spanish or another Filipino language is preferred
• Previous experience with affordable housing and/or asset management

Physical Demands and Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.This position may require the lifting of objects of 20 lbs. or less. Once SIPA’s office is opened, the position will require being stationary for long periods of time at a desk.How to Apply: Application deadline is August 31, 2022 or until position is filled.SIPA is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.Job Type: Full-timePay: $64,480.00 per yearBenefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Los Angeles, CA 90042: Reliably commute or planning to relocate before starting work (Required)

Language:

• Spanish and/or Tagalog (Preferred)

Work Location: Hybrid remote in Los Angeles, CA 90042