SECRETARY I – CN Government Job Dept-Behavioral Health Full Time

The Riverside University Health System – Behavioral Health Department is seeking a qualified Secretary I.  

The incumbent will be responsible for typing letters/memos, taking meeting notes, as well as coordinating schedules and confirming appointments. They will also maintain calendars, arranges meetings, conferences and travels itineraries, plus providing administrative support and orchestrating and organizing project meetings, schedules and materials such as agendas, timelines, reports and presentations. The Incumbent will us a variety of software to compose letters, prepare reports for executive/manager review as well as maintaining confidential department files and records.

The incumbent will also have previous responsibilities for serving as the front line liaison for Administration between patients, guests, staff, volunteers and physicians with the ability to obtain resolution of concerns presented as well as the knowledge of hospital procedures including understanding on hospital regulatory agencies that may present and ability to route/direct accordingly.

Meet the Team!
https://www.ruhealth.org/

Types/keyboards correspondence, reports, memoranda, case records, documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions.

Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures.

Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or stenoscript; takes and types/keyboards minutes of meetings.

Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records and indexes.

Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.

Coordinates time, place and participant arrangements for meetings.

Sorts, screens, prioritizes and routes incoming mail; Maintains office supply inventories and orders supplies.

May train or orient new employees; May provide lead or full supervision of a small clerical unit; Provides vacation and temporary relief as required.

Education: Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test. 

Experience: Three years of stenographic or broad and varied clerical experience.

Completion of 18 semester or 27 quarter units from a recognized college or 360 hour of training from a recognized occupational training program in secretarial sciences, office practices, business education, or a closely related field may be substituted for one year of nonspecialized clerical experience.

Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines.

Condition of Employment
In accordance with the California Department of Public Health Order dated August 5, 2021, health care facility workers who work in indoor settings where care is provided to patients or where patients have access for any purpose must be vaccinated against COVID-19 as follows: first dose of a one-dose regimen or second dose of a two-dose regimen, by September 30, 2021.  Consideration may be given to candidates who are in the process of completing their vaccination regimen. 
 
The Order allows for workers to be exempt from the vaccination requirements by providing the facility with a declination form signed by the individual stating either of the following: (1) the worker is declining vaccination based on Religious Beliefs; or (2) the worker is excused from receiving any COVID-19 vaccine due to Qualifying Medical Reasons.  Workers who are exempted from the vaccination requirements must observe all other infection control requirements, including face coverings and regular COVID testing at the frequency required by their work site.
 
A requirement of employment is to provide proof of COVID-19 vaccination, or a completed COVID-19 Vaccination Declination form (filled out by the candidate and their medical provider as appropriate), during the pre-employment process.  Failure to submit the required documentation may render a candidate ineligible to move forward in the process.

Veterans’ Preference  

The County has a Veterans Preference Policy. Upload a copy of your (or your spouse’s) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse’s letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans’ preference. See the policy here: https://www.rivcocob.org/wp-content/uploads/2018/07/C-3-Veterans-Preference-Program.pdf 

Other Requirements:

License/Certificate: Possession of a valid California Driver’s License will be required.

APPLICATION PERIOD

The preliminary closing date for this posting is Sunday, October 17, 2021 at 11:59pm however postings may close at any time.

Include relevant work experience details on resume and/or application.

Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.

Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account.  If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Creditial Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.

For specific questions regarding this position, contact Andrew Tsang at [email protected].