Provides secretarial services to the head of a major branch or equivalent unit having moderately intense managerial functions and coordinative requirements by reason of the staff size and/or variety and diversity of functions.
There is one vacancy with the Department of Community Services, Office of Special Projects. This list may be used to fill future vacancies in this and/or other departments.
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
***Subject to funding availability***
1) Only ONLINE applications will be accepted. Applications must be submitted online by May 4, 2022, 11:59 p.m., Hawaii Standard Time (HST) to be accepted.
2) Paper applications will NOT be accepted.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience which demonstrated the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Three years of secretarial, stenographic or substantive clerical experience.
Such experience must have demonstrated knowledge of office practices and procedures; basic principles and capabilities of word processors and computers; filing methods and systems; grammar, spelling and word usage; use of standard office equipment; and the ability to type/input information accurately; understand and effectively use word processing and other software applications; understand and interpret laws, ordinances, rules and regulations; summarize and brief materials; give and follow oral and written instructions; and deal tactfully and effectively with employees and the public.
LICENSE REQUIREMENT:
Possession of an appropriate valid driver’s license, as required.
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality, quantity, and/or recency of your training and experience.
Failure to provide sufficient information may result in your application being rejected or your receiving a lower grade.
EXAMINATION WEIGHT
Education and Experience Evaluation . . . . . . . . . . . . . . . . 100%
What are the benefits of being a City Employee?
— Vacation: Employees may earn up to 21 days per year.
— Sick Leave: Employees may earn up to 21 days per year.
— Holidays: 13 days a year; 14 days during election years.
— Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
— Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
— Group Life Insurance: No cost for eligible employees.
— Deferred Compensation Plan: Invest in your future…choose to defer part of your pre-tax income for retirement.
— Retirement Plan: The Employees’ Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
— Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
— Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
— Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
— Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
To view additional information, please visit our Benefits of City Employment page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
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Do not submit resumes in place of answering the Supplemental Questions; unacceptable responses include “See above,” “Refer to resume,” “See attached.” Failure to provide detailed and complete information may result in your application being rejected or receiving a lower examination score.
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Such experience must have demonstrated knowledge of office practices and procedures; basic principles and capabilities of word processors and computers; filing methods and systems; grammar, spelling and word usage; use of standard office equipment; and the ability to type/input information accurately; understand and effectively use word processing and other software applications; understand and interpret laws, ordinances, rules and regulations; summarize and brief materials; give and follow oral and written instructions; and deal tactfully and effectively with employees and the public.
Do you meet this education AND experience requirement?
03
(Note: For each position that you list, you must clearly and accurately describe your duties and responsibilities under the Work Experience – Duties section of your application.)
Include:
1) the dates you held your position;
2) name of your employer;
3) your position title;
4) hours worked per week;
5) the title(s) and number of employees you supervised (if applicable); and
6) the title of your immediate supervisor.
Example:
A) 10/10 – 5/15
Department of Public Safety
Senior Clerk Typist
40 hours per week
I did not supervise in this position.
Secretary II
B) 6/15 – present
Hawaiian Airlines
Secretary
40 hours per week
I supervise 1- Clerk and 1- Office Assistant
CEO of Human Resources
04
If yes, for EACH position you listed in Question No. 3 where you were responsible for preparing, composing, and completing correspondence, memoranda, and special reports, describe your detailed responsibilities in this area and the percentage of time you spent performing this function.
05
If yes, for EACH position you listed in Question No. 3 where you were responsible for making final review of correspondence prepared by others to ensure that outgoing materials are prepared neatly, accurately, and in conformance with established requirements for form and substance, including correct spelling, proper word usage and grammar, describe your detailed responsibilities in this area and the percentage of time you spent performing this task.
06
If yes, for EACH position you listed in Question No. 3 where you were responsible for budget preparation, expenditures, purchasing, and other fiscal matters, describe your detailed responsibilities in this area and the percentage of time you spent performing this task.
Also, include the computer systems and software that you used in performing these duties (e.g., CIFIS, Advantage Financial, etc.).
07
If yes, for EACH position you listed in Question No. 3 where you were responsible for taking dictation/minutes and transcribing notes/minutes, describe your detailed responsibilities in this area and the percentage of time you spent performing this task.
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If you are interested in the Secretary III position, please file a separate application for Exam #189212.
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* Required Question
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