Sheriff’s Service Officer III Government Job Dept-Sheriff’s Department Full Time

Performs a variety of clerical and administrative support services in assigned divisions; provides information and assistance to the general public. This is a lead worker position and requires leadership skills and thorough knowledge of document processing policies and procedures. Incumbents perform the required duties under minimal supervision.

Click here to learn more about the Tehama County Sheriff’s Office 

 NATURE OF WORK:
This position primarily acts as the grants specialist. Job functions include, but are not limited to: Coordination, research, development, implementation & maintenance of departmental grant contracts and awards.  This position will provide required reports to grant agencies as well as County Management.  

IDEAL CANDIDATE:
The ideal candidate will be a knowledgeable worker who can communicate effectively, is customer focused, values and respects the work of others and drives to excel, believes in teamwork and collaboration, continuous learning, demonstrates ethical behavior and is supportive of change. The ideal candidate will also have experience and/or knowledge of grant writing and management, as well as, a high level of proficiency with Microsoft Excel.

DESCRIPTION:

The Sheriff’s Service Officer III may be assigned to the Evidence, Records, or Accounting Divisions of the Sheriff’s Office. Incumbents perform more difficult record duties and provide assistance, training and lead supervision to lower-level staff members. Incumbents must have broad knowledge of applicable Federal, State and County laws, as well as, current department operations, policies, procedures, rules and precedents.

EXAMPLES OF DUTIES:
Guides, leads and schedules staff; Reviews daily scheduled activities to be handled by the Sheriff Administrative Services/Records section and assigns staff appropriately in order to complete all tasks required for the day; provides specific technical training to staff as necessary; may provide supervisor with feedback on staff performance evaluations | Assists staff in identifying and resolving difficult and complex client and office issues | Performs various law enforcement duties not requiring POST certification, which may include fingerprinting; logging, storing, securing and transporting evidence and confiscated property; preparing various identification cards and paperwork; processing new inmates; coordinating Court appearances; monitoring security of jail and operating security control panels; assisting Court bailiffs during jury trial proceedings, etc. | Performs research and provides responses to other inquiries when the information is unknown by or not readily available to the Sheriff’s Service Officer presented with said inquiry | Performs general administrative/clerical duties, which may include but are not limited to preparing reports and correspondence, processing mail, greeting office visitors and answering the telephone, copying and filing documents, entering data into the computer, scheduling appointments, processing payroll and accounts payable/receivable, processing purchase orders, managing personnel paperwork and other functions, etc. | Performs research and provides responses to complicated questions or problems relating to the release of records | May respond to all “Records Manager” and “Custodian of Records” inquiries, and appears in court in response to subpoenas directing the appearance of said person | Prepares, processes, maintains, files and/or transmits various records, reports, permits and official documents required for Sheriff’s Department operations; checks documents for completeness and conformity to department policies and procedures | Establishes and maintains accurate and up-to-date department files, department statistics, financial data, and other records and reports | May receive and respond to general inquiries and requests for assistance and copies of records from other law enforcement agencies, attorneys, Court personnel and the general public | Receives receipts and deposits various monies received by the department | May perform duties as grant specialist, which include but are not limited to: Coordination, research, development, implementation & maintenance of departmental grant contracts and awards.  Provide required reports to grant agencies as well as County Management | Runs various errands for department personnel as requested | Performs other related duties as assigned

KNOWLEDGE OF:

• Applicable Federal, State, and County laws, County policies and department operations, policies, procedures, rules and precedents
• Methods, procedures, and purposes of law enforcement record keeping activities;
• Sheriff’s Department organization and procedures
• General operation of the warrants, civil and records sections
• Personal computers utilizing a variety of software applications
• Bookkeeping principles and procedures
• Basic principles as they relate to leading and directing work of subordinate personnel
• Modern office practices, methods and computer equipment
• English usage, grammar, spelling, vocabulary and punctuation
• Techniques for dealing effectively with and providing a high level of customer service to all individuals contacted in the course of work

EDUCATION & EXPERIENCE:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the required qualifications would be:  

• Equivalent to the completion of twelfth (12th) grade
• Two (2) years of college or university level coursework in Criminal Justice, is desired
• Experience as a record’s clerk with a California Law Enforcement Agency, is desired
• Other combinations of education and experience may be considered.

License and Special Requirements:

• Requires a valid California driver’s license
• Must complete a California State Peace Officers Standards in Training (POST) approved Records Management Course within one (1) year from date of hire
• Must be able to pass an extensive background investigation prior to employment

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and copier; strength stamina, and mobility to perform light to medium physical work including transporting mail, supplies, filing, operating a motor vehicle and visiting various County and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone.  Finger dexterity is needed to access, enter, and retrieve data manually as well as using a computer keyboard, typewriter keyboard, or calculator, to set up and file various data and records, and to operate standard office equipment.   Positions in this classification occasionally bend, carry, stoop, squat, twist, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to constantly move about on foot and to lift, carry, reach, push, and pull materials and objects, up to 30 pounds, as necessary to perform job functions.

WORKING CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, may be exposed to dust and scents, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The following MUST be submitted to be considered for this position:

• Cover letter
• Resume
• Current (within one year) Typing Certificate (not required for current TCSO employees)