Shutterfly Hiring for HR Coordinator 4 at United States Full Time

At Shutterfly, we make life’s experiences unforgettable. We believe there is extraordinary power in the self-expression. That’s why our family of brands helps customers create products and capture moments that reflect who they uniquely are.

The part time HR Compliance Specialist will support the communication and maintenance of policies and practices in compliance with Federal, state, county and city laws, rules and regulations (laws) that are applicable to Shutterfly companies.

The primary areas of focus for this role will be immigration case management, background checks, monitoring policy acknowledgments, minimum wage and regulatory updates, posting requirements, and statutory reporting. This role will have a fluctuating schedule of up to up to 25 hours per week based on workload.

Primary Duties And Responsibilities

• Manage immigration cases (documentation, employee verifications, employee communications) in partnership with internal Legal department and external counsel, as appropriate.
• Adjudication, background check research for internal transfers, OIG monitoring, dispute and contest monitoring, reporting, billing review and troubleshooting. Additionally, this position will also support the state specific requirements which continue to increase year-over-year.
• Serve as the escalation point for compliance related questions that are received in the HR Compliance or Immigration inbox.
• Review HR Compliance training reports on a regular basis and determine escalation needs with HR Operations and HR Managers based on non-compliance.
• Audit reports and compliance activity controls.
• Research new regulations and statutory requirements and their application to the business. Provide HR documentation and training, and communication templates to support the delivery of key messaging to all impacted populations.
• Other duties as assigned to support the HR Compliance standard of work and initiatives.

Education & Certifications

• Bachelor’s degree in human resources, Business Management or similar field; or equivalent related experience
• PHR or SPHR Certification and/or SHRM-CP or SHRM-SCP; preferred

Experience

• Minimum of 2+ years Human Resources, Administrative compliance or management experience preferred.

Other (knowledge, Skills, And Abilities)

• Strong oral and written communication skills, including presentation skills
• Strong interpersonal and collaboration skills
• Strong analytical and critical thinking skills as well as problem-solving skills
• Proficient in Microsoft Office
• Advanced proficiency in Microsoft Excel
• Detail oriented in the execution and follow-up of work
• Ability to manage projects and prioritize work
• Takes initiative
• Acts with integrity and professionalism

Supporting a diverse and inclusive workforce is important to Shutterfly not only because it directly reflects our value of Embracing our Differences, but also because it’s the right thing to do for our business and for our people. Learn more about our commitment to Diversity, Equity and Inclusion at Shutterfly DE&I.

This position will accept applications on an ongoing basis until filled.