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The Sony Pictures Entertainment Professional Trainee program offers a unique opportunity to work alongside the teams that come together to create movies, TV shows, and other great experiences. These paid assignments provide meaningful and productive work that allows you to build your resume, experience and develop your skills further. You will be provided with challenging tasks, real-world experience, valuable networking opportunities, and many educational and social opportunities. This Fall Professional Trainee position is from September through December 16th (with option to extend to May) and all candidates must be able to work 40 hours a week.
Under general supervision, the People & Organization (Human Resources) Trainee facilitates critical human resource processes for the Corporate Group and provides assistance to P&O Business Partners. The P&O Trainee performs a wide range of duties within a framework set by the HR department to include confidential data requests, reporting, and operational, administrative, and project support. This role is a great opportunity for someone passionate about furthering their HR career and gaining more in-depth knowledge about HR policies and practices in the entertainment industry.
RESPONSIBILITIES:
Provide project support to 6 P&O Business Partners (recruitment, compensation, learning and development)
Manage and process timely employee data changes, including promotions, supervisor changes, terminations, contract submissions, compensation requests, and opening job requisitions
Partner with HRIS on supporting tools/systems and troubleshooting issues
Compile and share agenda items for recurring meetings
Coordinate with Talent Acquisition team to assign recruiters to open roles on weekly basis.
Maintain open job requisition report. Lead weekly meeting with BPs and Talent Acquisition team to review.
Maintain contract reporting. Lead meetings with BPs and ensure accuracy and timeliness of contract actions.
Manage and update reporting, including job requisition reports by subdivision; reporting on annual cyclical processes (such as talent and compensation planning) and provide additional ad hoc reporting support to gather and analyze data (e.g., compensation, headcount, contract end dates, anniversaries, etc.)
Assist with creation of spreadsheets in Excel, may include pivot tables and Vlookup for analysis
Develop Excel reports and communication materials for Salary Review
Analyze survey data and distribute metrics to P&O BPs on an as needed basis
Create and maintain org charts for team using Visio/Powerpoint
Manage updating Corporate P&O SharePoint site
Build and verify distribution lists for internal communications
Maintain comprehensive knowledge of HR systems, programs, plans, policies, and processes
Manage nomination process for interns, trainees and all learning programs
Identify opportunities to improve and streamline HR administrative processes
Provide calendar support to the BPs as needed
Support for SVP, P&O:
Managing SVP, P&O’s calendar and monitor office phone
Coordinating bi-weekly staff meetings – booking conference room/setting up conference dial in/managing guest speakers/taking notes with action items
Meeting coordination – booking conference rooms/meeting preparation/catering if necessary
Processing expense reports and invoices
Handling travel arrangements – booking flight, hotel, grounding transportation, etc.
Create, edit, and update documents or letters using MS Word, Excel, and PowerPoint – formatting, etc.
Other general administrative duties as necessary (processing mail, copying, filing, etc.)
Support for VP, P&O:
Scheduling meetings involving multiple attendees
Handling travel arrangements – booking flight, hotel, grounding transportation, etc.
Processing expense reports
QUALIFICATIONS:
Relevant education or experience in Human Resources
Positive attitude and the ability to be proactive, resourceful, and flexible
Detail-oriented and excellent follow-through skills
High comfort level in a fast-paced, high-volume creative work environment
Ability to analyze data and provide key takeaways to inform strategy
Intermediate (at a minimum) knowledge of Microsoft Outlook, Excel, Word, and PowerPoint
Excellent written and verbal communication skills
Demonstrated ability to prioritize and meet deadlines
Exceptional organizational skills with the ability to work on multiple tasks simultaneously
Basic project management skills
Strong ethics and integrity, including the ability to maintain the highest degree of confidentiality and handle sensitive information and materials
- Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
- As part of our commitment to health and safety, all U.S. non-union and O.P.E.I.U. Local 174 applicants and employees must submit proof of vaccination against COVID-19 or request and obtain approval of a reasonable accommodation based on disability or a sincerely held religious belief, practice or observance. To request an accommodation for purposes of participating in the hiring process, you may contact us at [email protected].
