Spectra Experience Hiring For Accounts Payable Clerk| Miami Beach Convention Center at Miami Beach, FL Full Time

Oak View Group

Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.

We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:  

• We treat each other fairly and with respect.
• We act with integrity.
• We have an entrepreneurial spirit.
• We give back to our global community.

Overview

The Accounting Payable Clerk is  responsible for managing the venue’s accounts payable process and function in a professional and knowledgeable manner.

This role will pays a wage of $25 to $27.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

About the Venue

The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings.

A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC’s immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.

Responsibilities

Key Responsibilities:

• Manage day-to-day operations of the Accounts Payable.
• Ensuring the complete and accurate processing of validating invoices.
• Responsible for managing processes for all disbursements.
• Reconcile accounts payable activities to ensure that all bills are paid accurately.
• Manage the compiling of invoices from vendors for coding on a weekly basis.
• Enter new vendors with complete billing and payment remittance information.
• Assist in the monthly and year-end closing and accrual process.
• Manage all vendor payments and expense reimbursements.
• Balances and maintains subsidiary accounts by allocating, posting, verifying, and reconciling accounts payable.
• Prepare vendors reconciliations and communicate discrepancies to management and vendors.
• Develop and document business processes and accounting policies to maintain and strengthen internal control.
• Monitor and manage accounts payable aging to ensure that payments are made within the agreed-upon terms to avoid late fees and maintain good vendor relationships.
• Reconcile statements, invoices, & and payments, ensuring that all transactions are accounted for accurately.
• Prepare and provide documentation for internal and external audits related to accounts payable.
• Performs payable check run once invoices have been approved with corresponding back up on a weekly basis.
• Make sure expenses and invoices are approved in a timely fashion.
• Provide training and support to other departments or personnel on AP policies and procedures as needed.
• Process stop payments on checks.
• Process monthly sales tax payment
• Perform balance sheet reconciliation to ensure accuracy of financial statement.
• Maintain all Accounts Payable files in accordance with Corporate Policy.

 Other:

• Assist with the annual audit process.
• Provide coverage support for the Accounting Department during holidays and as needed based on business needs.
• Be aware of and comply with the company policies and guidelines in areas related to human resources, IT, administration, accounting, audits, and working hours.
• Other duties, responsibilities and special projects as assigned by the Director of Finance or Accounting Manager.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

Qualifications

EDUCATION AND EXPERIENCE:

• Associate degree in accounting or at least three years of a satisfactory combination of experience, education, and training which demonstrates the knowledge, skills and abilities to perform the duties is required.
• At least three (3+) years of Accounts Payable experience preferred.
• Complete understanding of Generally Accepted Accounting Principles (GAAP)

SKILLS AND ABILITIES:

• Good computer skills with a knowledge of standard bookkeeping and spreadsheet programs
• Excellent math skills and attention to detail.
• Ability to interact with all levels of staff, including management and clients. Excellent organizational, planning, communication, and interpersonal skills.
• Ability to work independently and in a team environment with adaptable and flexible mindset.
• Use 10-key typing skills of efficient data entry.
• Work in a fast-paced accounting environment

COMPUTER SKILLS:

• To perform this job successfully, an individual should know accounting software (Sage 100 Preferred)
• Must have advanced computer skills in Microsoft Office 365 (MS Word, MS Excel, MS PowerPoint and MS SharePoint and MS Outlook).

CERTIFICATES, LICENSES, REGISTRATIONS:

• No certifications are required.

WORK SCHEDULE:

The work schedule for this position typically involves a 5-day work week Monday through Friday 8:30AM-5PM which are the Administrative Offices regular business hours. However, schedules may fluctuate based upon the needs of the community, special projects assigned and/or events.

Must have the ability to work some irregular hours which may include overtime due to business needs and may include days, evenings, weekends, and holidays.

Strengthened by our Differences. United to Make a Difference.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other protected class under federal, state, or local law.

Need help finding the right job?