State of Arizona Hiring for ADMINISTRATIVE ASSISTANT III at Winslow, AZ Full Time

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for a master multitasker with excellent communication skills, an upbeat attitude, and can perform a variety of complex administrative tasks to support the Warden and staff. This position is responsible for complex requests which require research, analysis, and coordination.

Job Duties:

• Types, copies, files, maintains, and distributes all inmate letter responses/correspondence
• Composes correspondence
• Tracks and monitors all Emergency Escorted Leave requests
• Compiles information regarding budgetary projections and purchases for the unit
• Prepares and submits purchase requests for the unit’s expenditures
• Ensures unit compliance with procurement procedures and policies
• Monitors unit, researches, and completes special projects
• Updates Department Policy manual
• Answers, screens, and refers calls appropriately
• Researches and prepares reports
• Participates in staff meetings to maintain minutes
• Serves on committees as assigned to assist in establishing long-range organizational goals
• Performs audit preparations
• Acts as time-keeper
• Resolves all pay issues for unit staff
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):
Knowledge of:

• State and Federal rules and regulations and Departmental policies and procedures
• Administrative and office practices
• Problem-solving techniques
• Filing
• Report retention and retrieval
• Business English and grammar

Skill in:

• Verbal and written communication
• Establishing and maintaining interpersonal relationships
• Adapt to changing priorities and management styles
• High degree of tact and diplomacy in the performance of duties
• Research, data collection, and organization
• Maintain positive relationships with the public, staff all inter/intra departmental contacts, including local, state, national, and international officials
• Understand and prioritize many comprehensive, in-depth work processes
• Assess situations and make good sound decisions
• Effective interpretation and communication of ADCRR policies, rules, and regulation and apply interpretation
• Type at minimum thirty (30) words per minute (WPM)

Ability to:

• Maintain confidentiality
• Muti-task
• Coordinate many issues routinely
• Analyze and resolve difficult issues
• Conduct research and effectively interpret, apply, and communicate ADCRR policies
• Type at minimum Thirty (30) WPM

Selective Preference(s):

• Two (2) years experience in an administrative position

Pre-Employment Requirements:
Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

Employment is contingent on the selected applicant passing a background investigation and a drug test.

Benefits:
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:
Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-2430.

Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.