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Job Description
Agency: Department of Human Services
Opening Date: 3/16/22
Closing Date/Time: 03/29/2022
Salary: $3,709 – $5,199/Month
Job Type: Salaried Full Time
County: Lake
Number of Vacancies: 1
Plan/BU: RC014
Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.
DO NOT APPLY ONLINE
**DO NOT CLICK THE APPLY BUTTON**
CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.
Posting Identification #
10-70-12325-31188
Position Overview
Under direction, serves as lead worker and independently performs technical accounting work, internal auditing, and fiscal reporting for the Kiley Developmental Center; maintains a complex, complete set of detailed account books for the Center by fund. Examines/reconciles Center’s documents with the statewide computerized accounting system, posts financial information to ledgers and registers, adjusts entries and reconciles financial records and documents. Compiles fiscal management information and completes forms in processing of new contracts or renewal of current contracts.
Job Responsibilities
1. Independently performs technical accounting work, internal auditing, and fiscal reporting for the Kiley Developmental Center.
2. Serves as designated lead worker.
3. Examines/reconciles Center’s documents with the statewide computerized accounting system, posts financial information to ledgers and registers, adjusts entries and reconciles financial records and documents. Maintains detailed numbering control system to comply and verify accuracy in vouchering and special requisitions. Maintains detailed books for General Revenue Funds utilizing the state’s computerized accounting system, Comptroller’s Report and Fiscal Service Reports.
4. Maintains the Center’s records on the statewide computerized accounting system. Enters allocations, posts expenditures and liabilities, adjusts entries, performs monthly reconciliations, closes books and prepares reports. Compiles fiscal management information and completes forms in processing of new contracts or renewal of current contracts, including Procurement Business Case Forms (PBC), Contract Agreement Approval Form (CAAF), Invitation to Bid Form (IFB), Administrative Operation Forms (AD/OPS), Purchase of Care/Community Service Agreement Forms (POC/CSA) and checklists and assessment forms for each contract.
5. Assists supervisor in determining budget needs for submission to the Bureau of the Budget. Develops budget projections based on current expenditures and future needs. Compiles and prepares financial documents and reports.
6. Audits, reviews and examines documents for delinquencies and errors and confirms corrective action is taken. Reviews and examines entries on various types of documents. Records and takes corrective action to resolve discrepancies.
7. Assists internal and external auditors in verifying the accuracy and compliance to procedures, authenticity of documentation, answers questions regarding stateside internal operations and control within the Center. Utilizes and applies extensive knowledge of accounting techniques, procedures and methods. Utilizes extensive knowledge of office methods and procedures.
8. Performs technical accounting work and adjustments to computerized purchasing system. Recommends changes to established accounting procedures to comply with new accounting directives.
9. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill and mental development equivalent to completion of two years of college and one year of technical accounting experience or four years of related clerical bookkeeping experience.
Knowledge, Skills, and Abilities
- Requires extensive knowledge of accounting techniques.
- Requires extensive knowledge of office methods and procedures.
- Requires working knowledge of state or non-state accounting procedures.
- Requires working knowledge of principles and functions of standard office accounting machines and equipment.
- Requires ability to supervise and train a small staff of subprofessionals in performance of specialized clerical and account-keeping tasks.
- Requires ability to apply established accounting methods and techniques.
Conditions of Employment
1. Requires the ability to meet all agency vaccine/health-related Policies and guidance.
2. Requires ability to pass the IDHS background check.
3. Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
Work Hours: 8 am – 4 pm Monday – Friday
Work Location: Kiley DD
1401 W Dugdale Rd Waukegan, IL 60085-6263
Agency Contact:
[email protected]
Job Function: Fiscal/Finance/Business
DHS Mission Statement – IDHS serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.
APPLICATION INSTRUCTIONS
DO NOT APPLY ONLINE.
TO APPLY: SUBMIT ALL CMS APPLICATIONS FOR THIS POSTING TO: [email protected]
Include the Posting ID # and applicants entire name in the subject line of the email when applying.
Current State Employees:
- Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- Older versions of the CMS-100B will not be graded or returned to applicants.
- Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.
- Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
- Seeking a Reduction – Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Former State Employees:
- Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Non-State Employees:
- Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
- Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
