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Agency: Department of Human Services
Opening Date: 3/25/22
Closing Date/Time: 04/07/2022
Salary: $4558-$6699/Monthly
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.
DO NOT APPLY ONLINE
**DO NOT CLICK THE APPLY BUTTON**
CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.
Posting Identification #10-89-12977
Position Overview
Under general direction, serves as administrative support, handling special projects for the Director of the Office of Clinical, Administrative and Program Support (OCAPS), some of which are complex in nature. Develops and prepares special reports, including tracking and assigning legislative bills to OCAPS staff. Serves as special assistant to the Director assisting with developing, compiling, and organizing information for the preparation of special operating requests for OCAPS. Performs administrative functions for OCAPS pharmacy staff rosters. Monitors and records dates of Leave of Absences (LOA’s). Maintains and updates Family Medical Leave Act (FMLA) leave tracking database, including conferring with payroll on issues and/or concerns. Monitors performance evaluation due dates to verify target dates are met and objectives are submitted in a timely manner. Serves as backup Personnel Liaison for OCAPS. Interprets and explains OCAPS and Department policies and procedures. Serves as timekeeper for assigned staff.
Job Responsibilities
1. Serves as administrative support, handling special projects for the Director of the Office of Clinical, Administrative and Program Support (OCAPS), some of which are complex in nature.
2. Serves as special assistant to the Director assisting with developing, compiling, and organizing information for the preparation of special operating requests for OCAPS.
3. Performs administrative functions for OCAPS pharmacy staff rosters.
4. Serves as backup Personnel Liaison for OCAPS.
5. Interprets and explains OCAPS and Department policies and procedures.
6. Serves as timekeeper for assigned staff.
7. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill, and mental development equivalent to completion of four years college, preferably with courses in public or business administration.
Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Work Hours: 8:00 am – 4:00 pm/Monday-Friday
Work Location: OCAPS
401 N 4th St Springfield, IL 62702-5205
Agency Contact: [email protected]
Job Function: Clerical and Administrative Support
DHS Mission Statement – IDHS’ serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.
APPLICATION INSTRUCTIONS
DO NOT APPLY ONLINE.
Please submit application via email to: [email protected]
Current State Employees:
Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
Older versions of the CMS-100B will not be graded or returned to applicants.
Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.
Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
Seeking a Reduction – Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Former State Employees:
Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Non-State Employees:
Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
