State of Illinois Hiring for Employee Services Lead (Human Resources Specialist) Job at Springfield, IL Full Time

Job Responsibilities

Under general direction, serves as the Employee Services Lead performing complex, specialized professional duties in human resources administration including but not limited to position funding, vacancy reconciliation, staffing, classification, personnel actions and other personnel administration programs:

• Provides guidance and direction to management and staff regarding Personnel Rules, Personnel Code and collective bargaining agreements.
• Advises management and staff regarding employee issues and refers labor relations issues to the DoIT Labor Relations Administrator.
• Collaborates with HR staff and Budget office to reconcile vacancy report to ensure funding for positions.
• Works directly with division managers and CIOs on highly complex and sensitive HR issues ensuring timely completion and submission of required documents.
• Consults with supervisor and appropriate DoIT management regarding complex issues.
• Liaises and collaborates with DoIT HR staff to facilitate resolution of complex and/or sensitive HR issues.
• Represents DoIT HR in personnel administration activities with agency divisions.

Organizes, coordinates, reviews and monitors the work of assigned staff engaged in human resources administration matters:

• Reviews completed Personnel Action Forms (PARS) prepared by staff to ensure accuracy, completeness and all requisite documentation, approvals and verifications are included.
• Monitors and tracks work to ensure timely receipt and processing of documents.
• Submits required transactions and/or paperwork by mandated timeframes.
• Keeps abreast of HR program changes and informs management and staff.

Serves as the Assistant HR Audit Liaison:

• Works with Employee Services Manager, internal and external audit staff to provide required reports and documents.
• Assists in coordinating the gathering of audit requested information and preparing of responses to audit related inquiries.
• Conducts reviews of reports and documents assuring accuracy of data reflected for audit requests.
• Travels in the course of responsibilities.

(Job Responsibilities continued)

Serves as designated lead worker to professional staff:

• Assigns and reviews work.
• Provides guidance and training to assigned staff.
• Advises immediate supervisor regarding performance of staff.

Serves as a certified agency interviewer:

• Participates in the interview and selection process.
• Consults with Hiring and Transactions Manager regarding sensitive issues.

Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Knowledge, Skills, and Abilities

• Requires knowledge, skill and mental development equivalent to completion of four (4) years college and two (2) years of professional human resources experience.
• Requires extensive knowledge of the Personnel Code, Position Classification Plan, Pay Plan, Collective Bargaining Contracts and guidelines derived therefrom; and departmental policies, procedures and processes.
• Requires extensive knowledge of the framing of correspondence and reports with grammatical correctness.
• Requires extensive knowledge of state government and its processes.
• Requires the ability to factor a project into activities that when organized produce the desired results.
• Requires the ability to organize and analyze information/data into like categories or groupings
• Requires the ability to read, assimilate and recall, with a high degree of proficiency, facts and figures.
• Requires the ability to obtain and solicit relevant information/data from people.
• Requires the ability to write correspondence and reports that contain conceptualizations, facts and descriptive and quantitative inclusions.
• Requires the ability to use computer systems, software, templates or other letter/symbol guides and to instruct others in such usage.
• Prefers experience in Excel, Word, Teams, Docuware, IMSH, Webex and database management.

Specialized Skills:
Of the two (2) years of experience outlines above, requires two (2) years of experience in position funding, vacancy reconciliation and staffing recommendation; providing guidance and direction to management and staff regarding Personnel Rules, Personnel Code and collective bargaining agreements; coordinating the gathering of audit requested information and preparing of responses to audit related inquiries; conducting reviews of reports and documents assuring accuracy of data reflected for audit requests

Employment Conditions

• Requires a valid driver’s license.
• Requires the ability to travel to attend meetings, conferences and training.
• Requires ability to pass a name-based background check