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Agency : Department of Innovation and Technology
Posting Date: 04/20/2023
Closing Date: 05/03/2023
Salary: $6,956 to $10,607 per month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC063
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Transcripts are required. If you don’t upload transcripts you will not be considered for the position.
Posting Identification Number 26528
Position Overview
The Department of Innovation & Technology (DoIT) is seeking a highly skilled and organized individual to serves as the Technical Project Management Unit supervisor for the Department of Innovation & Technology (DoIT). Provides leadership and management support to project coordinators and business analysts in the development of project plans and project schedules. Performs divisional project and portfolio management control functions. Conducts in-depth management studies involving extensive technical research and analysis of operational performance relative to projects and service delivery. Serves as a working supervisor. Keeps abreast of new developments in the Information Technology field. Assists in the development and implementation of new and revised policies and procedures. If you possess these skills and experience, we invite you to apply for this position with DoIT!
Job Responsibilities
35% Under general direction, serves as the Technical Project Management Supervisor for the Business Alignment Section of the Department of Innovation & Technology (DoIT):
- Provides leadership and management support to project coordinators and business analysts in the development of project plans and project schedules.
- Provides project management support to staff.
- Serves as a resource in the development of project plans and project schedules by utilizing project management and business analysis techniques to translate and summarize highly technical complex concepts and tasks included in project charters into understandable terms.
- Writes user stories, use cases, and program specifications.
- Participates in design, testing, training, knowledge transfer, system tuning, and system implementation in order to translate and track results of business analysis through entire system development life cycle (SDLC).
- Performs requirements traceability throughout software development.
- Serves as a liaison to IT Governance to facilitate projects through the Governance process.
- Reviews and analyzes status reports, project plans and operational project performance metrics for compliance and performance.
- Communicates technical project metrics and audit results to Leadership.
- Travels to attend stakeholders’ meetings.
- Utilizes Business/Process Analysis, Work/Resource Management, Service Level Management, and Software Development Life Cycle Methodologies such as Agile, Waterfall and Scrum in performance of duties.
25% Performs divisional project and portfolio management control functions:
- Creates and tracks weekly status reports, project issue logs, action items registration and follow-up log and project contact lists utilizing tools such as MS SharePoint, MS PowerPoint, Azure/ADO, and MS Visio.
- Reviews and evaluates the progress of projects.
- Updates action items to ensure the goals of Leadership are being carried out.
15% Conducts in-depth management studies involving extensive technical research and analysis of operational performance relative to projects and service delivery:
- Develops statistical reports and performs quantitative and qualitative analysis on various projects.
- Determines and advises on performance analysis results applicable to the studies.
- Conducts and coordinates performance management functions in the areas of work measurement, processing, production, and utilization of resources.
- Utilizes business process analysis, design, modeling, reengineering and process visualization in performance of duties.
- Identifies, recommends and designs modifications to operational processes and procedures to ensure resources are effectively and efficiently utilized and are in alignment with strategic goals.
- Researches latest data analysis and performance management technology and the latest requirements provided by the State and Federal government as well as customer agencies.
(Job Responsibilities Continued)
10% Serves as working supervisor:
- Assigns and reviews work.
- Provides guidance and training to assigned staff.
- Counsels staff regarding work performance.
- Reassigns staff to meet day-to-day operating needs.
- Establishes annual goals and objectives.
- Approves time off.
- Prepares and signs performance evaluations.
5% Keeps abreast of new developments in the Information Technology field:
- Adheres to the agency’s adopted standards and methodology.
- Continues education by attending meetings, training sessions, seminars and conferences to increase familiarity with and maintain current on Information Technology products, vendors, techniques and procedures.
- Travels when held off-site.
5% Develops, recommends and implements new and revised policies and procedures:
- Devises and directs the development of supporting policies, methods, procedures and forms to implement process changes in management and operational functions.
- Assists in aligning operational needs with Leadership expectations in order to improve process and procedures.
- Prepares reports for management.
- Updates clients and conducts seminars/classes to educate clients.
- Prepares and makes presentations to large and small audiences.
- Works outside of normal business hours to meet deadlines or address critical issues, as necessary.
5% Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to four (4) years of college with course work in technical engineering or information technology.
2. Requires prior experience equivalent to three (3) years progressively responsible administrative experience in technical engineering, information technology or a related field.
Special Skills
1. Requires three (3) years of experience as a project manager/project coordinator.
2. Requires three (3) years of professional experience with system development life cycle (SDLC).
3. Requires one (1) year of experience with business process analysis, design, modeling, reengineering and process visualization or equivalent working experience.
4. Requires three (3) years of experience in requirement gathering and/or requirement management
5. Requires three (3) years of experience utilizing project management tools such as MS PowerPoint, MS Visio, MS Project, MS Teams Azure, DevOps or similar tool.
Preferred Qualifications (In Order of Significance)
1. Three (3) years of experience as a project manager/project coordinator.
2. Three (3) years of professional experience with system development life cycle (SDLC).
3. One (1) year of experience with business process analysis, design, modeling, reengineering and process visualization or equivalent working experience.
4. Three (3) years of experience in requirement gathering and/or requirement management
5. Three (3) years of experience utilizing project management tools such as MS PowerPoint, MS Visio, MS Project, MS Teams Azure, DevOps, or similar tool
6. Ability to review and analyze operational performance metrics.
7. Extensive knowledge of Project Management disciplines, including Business/Process Analysis, Work/Resource Management, Service Level Management, and Software Development Life Cycle Methodologies such as Agile, Waterfall and Scrum.
8. Developed verbal and written communication skills.
9. Extensive knowledge of organizational, cultural and process change.
10. Ability to supervise a multi-level team.
11. Ability to collaborate with different vendor related to procurements.
12. Ability to assist in the development and implementation of new and revised policies and procedures.
Conditions of Employment
1. Requires ability to travel.
2. Requires the ability to pass a position specific, agency required background check.
3. Requires use of agency-supplied equipment (cell phone, laptop, etc.).
Work Hours: 8:30am to 5:00pm Monday – Friday
Work Location: 120 W Jefferson St Springfield, IL 62702-5170
Agency Contact:
Shannon Leake
Email: [email protected]
Job Family: Science, Technology, Engineering & Mathematics
This position does contain “Specialized Skills” (as that term is used in CBAs).
The Department of Innovation & Technology (DolT) is the state’s IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.
APPLICATION INSTRUCTIONS
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If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
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