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ADMINISTRATIVE ASSISTANT 4
Salary
$2,602.00 – $4,682.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
811-23-024
Department
DOC-Prison Enterprises
Opening Date
08/08/2023
Closing Date
8/18/2023 11:59 PM Central
Supplemental Information
Louisiana Department of
Public Safety & Corrections –
Corrections Services
DEPARTMENT OF CORRECTIONS – PRISON ENTERPRISES
Baton Rouge, LA
www.doc.louisiana.gov
THIS IS A JOB APPOINTMENT
This posting is for a temporary job appointment;
however, should a permanent position become available,
the employee may be converted to a probational appointment.
Why work for DOC? (https://doc.louisiana.gov/about-the-dpsc/careers-in-corrections/)
This position may be filled as:
REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT – Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
To apply for this vacancy , click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
The Louisiana Department of Public Safety and Corrections – Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.
For Further Information About This Vacancy Contact
Megan Dianne Coco or Jane Brown
P: 225-342-6664 or 225-342-8627 / F: 225-342-5968
[email protected] orMegan.Coco@ ([email protected]) la.gov
Department of Corrections
P.O. Box 94304
Baton Rouge, LA 70804-9304
Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience in which clerical work was a major duty.
Substitutions
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
Note
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function Of Work
To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level Of Work
Advanced.
Supervision Received
General from a high-level manager or low- to mid-level administrator.
Supervision Exercised
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions
Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.
Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.
Examples of Work
Responds to requests for information; may require interpretation of department rules and regulations.
Independently composes and types correspondence involving complex, sensitive, and non-routine matters.
Represent supervisor in various matters, providing input, and possibly exercising signature authority.
Serves as liaison between supervisor and staff members.
Assesses importance of issues or conflicts, and briefs supervisor.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May type contracts, secure appropriate signatures, and track contracts through the approval process.
Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
Benefits
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Holidays and Leave – State employees receive the following paid holidays each year:
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
State Retirement Systems May Include (but Are Not Limited To)
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries.
01
Are you currently a permanent classified employee of Louisiana State Government (State employee)?
02
If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Corrections Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Human Resources Office of the Department of Public Safety and Corrections, Corrections Services, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Department of Public Safety and Corrections that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Department of Public Safety and Corrections. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Department of Public Safety and Corrections. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.
03
How did you hear about this position?
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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