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Job Description
The Michigan Department of Health and Human Services mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit MDHHS Diversity Equity and Inclusion.
Secretary 7-8
Duties in this position include but are not limited to: being aware of and having knowledge of the Director’s viewpoint in relation to sensitive and difficult situations and issues. Preparing and editing routine correspondence and reports; and taking meeting minutes. Assembles information from files, documents, newspapers, and other available resources for use by the Director, office staff, and others.
Position Description
Secretary 9
Perform all secretarial services and management assistant activities for the District Manager. Timekeeper for the District Office, provides secretarial services for the Social Services Division Administrator 17, a Family Independence Manager 15 and a Social Services Administrative Supervisor 12. Type all confidential material for District, including performance reviews, grievances, etc. District Administrative Hearings Coordinator and liaison with Bureau of Administrative Hearings.
Position Description
View the entire job specification at:
http://www.michigan.gov/documents/Secretary_13143_7.pdf (Download PDF reader)
To be considered for this position you must:
apply for this position online via NEOGOV; click on “Apply” in the job posting for instructions in submitting your electronic application. Hard copy applications are not accepted.
attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
attach a cover letter.
attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar’s signature.
Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions (Download PDF reader)
Required Education and Experience
Education
Educational level typically acquired through completion of high school.
Experience
Secretary 7
Two years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year equivalent to 6-level administrative support experience.
Secretary E8
Three years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.
Secretary 9
Four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
OR
Four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update transactions is an essential part of the work, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
Additional Requirements and Information
The office location for this position is at 41227 Mound Road, Sterling Heights however, this position has the ability to work hybrid (combination of remote and office). Selected candidates who have been approved to work hybrid must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.
This position will be filled at the Secretary 7, 8, or 9 level depending on the preferred candidate’s qualification.
Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:
A secure work location that allows privacy and prevents distractions.
A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
Suitable lighting, furniture, and utilities.
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.
Questions related to this position may be directed to Traci Reneaud at [email protected].
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State employment benefits include everything from health insurance to retirement income and can be worth 25% to 50% of salary depending on wages and benefits.This page briefly explains some benefits provided under Civil Service rules or union contracts.Leave TimeFull-time employees receive between 15 and 35 vacation days per year. Employees also receive 13 sick days per year and 8 hours of leave to participate in certain school functions or community activities. Employees may also qualify for up to 12 weeks of paid or unpaid leave for certain family or medical situations.HolidaysState employees receive 13 scheduled holidays each year, including New Year’s Eve and New Year’s Day, Christmas Eve and Christmas Day, Memorial Day, and Veterans Day, just to name a few. State employees also receive Election Day off every other year.Alternative Work SchedulesFlexible work schedules and telecommuting options are available in many jobs.Insurance and Other BenefitsEligible employees can choose from a variety of health insurance plans, including a PPO, HMOs, and a High Deductible Health Plan with HSA. Other coverage includes vision, dental, life, and long-term disability insurance, as well as tax-deferred Flexible Spending Accounts (FSAs) for health, prescription, dental and vision eligible expenses, dependent care expenses, and Qualified Transportation Fringe Benefits (QTFB). Employees also have the option to purchase additional life, accidental death, and long-term care insurance, auto/home insurance, identify theft protection, and legal services. For additional information, visit https://www.michigan.gov/mdcs/employeebenefits/new-employeePaid Parental LeaveProvides eligible individuals up to 12 weeks of paid leave immediately following birth or adoption of a child.Deferred CompensationEmployees may invest income in a tax-deferred retirement investment program. The state offers two optional deferred compensation plans, the 457 and 401(k). Employees decide the amount deducted from their paychecks.RetirementEmployees receive a minimum 4% state contribution toward their retirement fund. If an employee elects to contribute more, the state will match up to 3%. The Office of Retirement Services administers two different retirement plans for State of Michigan employees: Defined Benefit (DB) and Defined Contribution (DC). New hires can also receive up to a 2% employer match into a Personal Healthcare Fund and a lump-sum credit to a tax-deferred account if eligible. More information is available at the Office of Retirement Services.
