State of Minnesota Hiring for Accounting Technician at   Bemidji, MN Full Time

Description

BEMIDJI STATE UNIVERSITY (BSU) AND NORTHWEST TECHNICAL COLLEGE (NTC) invite applicants to join our team as the Third Party Accounts Receivable (A/R) Clerk. BSU and NTC provide a rigorous academic environment with the opportunity to enjoy a fun, robust, outdoor culture. The proximity to the lake and the surrounding north woods allows easy access to an assortment of recreation. BSU and NTC are members of the Minnesota State system of colleges and universities.

BSU’s vision is to educate people to lead inspired lives. To accomplish BSU’s vision, the University prioritizes creating a culture in which diversity is embraced and all people are safe, welcome, and validated. BSU also prioritizes increasing engagement with Indigenous communities to become a destination university. BSU enrolls around 5,000 students and offers more than 70 undergraduate majors and eight graduate degrees encompassing arts, sciences and select professional programs. BSU’s Shared Fundamental Values include civic engagement and leadership, international and multicultural understanding, belief in the power of the liberal arts, and environmental stewardship.

NTC has prepared students for fulfilling careers in high-demand fields for more than 50 years. The college’s accessible, affordable, hands-on programs also help the region’s employers meet their ever-growing need for a highly skilled workforce. NTC serves more than 1,000 students with an excellent education, an open-enrollment policy and affordable tuition. Students may pursue nearly 40 degree, diploma and certificate programs in six distinct career paths. Classes are offered on campus, online, or as a combination of both.

The Third Party A/R Clerk maintains billing and accounting systems and provides reports for third party agencies and contracted programs with outside universities, community colleges, technical colleges, military agencies, high schools and non-state receivables. The Clerk prepares and processes invoices for income contracts and general accounts receivables, processes Graduate Assistant waivers and invoicing to BSU departments, and interacts closely with students and serves as liaison for students receiving agency and tribal funding.

Responsibilities of the Third Party A/R Clerk include:

• Manages third party receivables for approximately 60 outside agencies and on-campus grad assistants that have contracted payment of part or all of individual student’s charges for tuition, fees, books/supplies, room and board, and miscellaneous charges. This is for both BSU and NTC. Interprets and enters all third party authorizations coordinating student benefit information with the Financial Aid Department. Monitors student accounts for schedule changes and monitors book charges to ensure charges are eligible for funding. Invoices third party agencies and monitors for timely payments. Reconciles third party book charging and processes payment to bookstore. Stays current on military benefits including on-line authorizations and invoicing.

• Manages accounts receivable for all Post Secondary Enrollment Options (PSEO) students for both BSU and NTC. Possesses a thorough understanding of the policies governing the PSEO contracts, eligible courses and approved books. Processes contracts with High Schools and maintains a list of PSEO students, ensuring appropriate coding. Reconciles PSEO shortage account regularly. Processes invoices to contracted high schools as well as Department of Education.

• Initiates Funds Applied processes for NTC to reconcile student accounts, as necessary, in order to apply financial aid to receivables and update the student’s account. Serves as backup for BSU as needed, applies financial aid to receivables including processing direct deposits and overage checks. After Funds Applied is processed, the Clerk analyzes the results and audits student accounts to detect and correct errors and initiate recalculations as needed.

• Assists students, parents, staff, faculty, and outside agencies in a caring and professional manner to promote the retention of students and to maintain or increase positive relations with the university and college. Cross-trains within department as necessary to assist with back up coverage. Assists students in comprehending their financial responsibilities to the university/college. Responds by phone, in-person and by mail to inquiries. Possesses an overall knowledge of the functions of various departments on campus to accurately refer students/parents as necessary. Possesses a thorough understanding and working knowledge of the MnSCU Integrated Statewide Records System (ISRS).

• Manages special course fee authorizations and enters those charges into the MnSCU fee tables for BSU as well as entering charges and invoicing for various additional activities. Monitors approval forms for special personal property fees and course-specific tuition differential. Processes printing and mailroom chargebacks to departments outside BSU (BSU Bookstore, BSU Foundation, etc.). Reviews and invoices various income contracts as provided from departments across campus. Communicates with these departments, as necessary, regarding the collection of revenue due to the University.

Qualifications

Minimum Qualifications

• At least one year of experience in an accounting-related or similar position.
• Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze,
• interpret, and prepare financial information, records and reports; locate errors; and
• recommend solutions to procedural or other fiscal problems.
• Working knowledge of electronic spreadsheets, word processing software, computers and
• other office equipment such as calculators.
• Mathematics skills sufficient to calculate, review and reconcile data and balance accounts.
• Ability to design, interpret and explain work procedures and operations and provide advice on fiscal policies and procedures.

Preferred Qualifications

• Two-year degree or higher in a business-related field.
• Four or more years of work experience in accounts receivables.
• Two or more years of experience in processing third party authorizations or working with PSEO programs.
• A knowledge of, an interest in, or ability and experience working with diverse cultures and populations.

Additional Requirements

This position requires successful completion of the following:

In accordance with the Minnesota State Colleges & Universities (MnSCU) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MnSCU’s vehicle use criteria and consent to a Motor Vehicle Records check.

Application Details

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

How to Apply

Click “Apply” at the bottom of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

For additional information about the application process, go to http://www.mn.gov/careers.

Note: Internal bid applications will be considered prior to filling the position via the public application process and, therefore, this posting may be closed due to contractual obligations.

Contact

If you have questions about the position, contact Teresa Hanson at [email protected] or 218/755-2501.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected]. Please indicate what assistance is needed.

Posted on :
Mon, 23 Aug 2021 08:03:38 GMT