Overview:The Corporate Secretary Group is responsible for managing the corporate secretary activities of SMBCAH and its affiliates and maintains their official records.Responsibilities:Support the Corporate Secretary Group in managing the governance matters of the Bank Holding Company (BHC), its board and committees and its subsidiariesCommunicate with external and internal Board and Committee members and other interested parties to develop meeting schedules, distribute meeting notices and coordinate meeting logisticsAssist in or perform all aspects of Board and Committee planning, liaise with directors in the agenda planning process, interact with presenters to solicit, review and provide comments on meeting materials, prepare draft resolutions and assemble and distribute meeting materialsAttend Board and Committee meetings, draft accurate minutes of such meetings for review by the Corporate Secretary, in house counsel and meeting participantsConduct or assist in conducting after-meeting activities including drafting and distributing secretarys certificates, preparing and submitting reports or filings with regulatory agencies, internal and external auditors or other interested parties, maintaining and updating corporate documents and records, inform required parties of any actions items identified during the meetings and track the resolution status thereof, update and maintain attendance records, and administer the director compensation programAssist in the planning, preparation, and documentation process of certain management committee meetingsParticipate in systems and process enhancementsParticipate in legal entity maintenance and optimization projects, prepare or review documentation related to entity formations, dissolutions and other corporate actions, coordinate the State qualification processPartake in other projects as necessarySupervise outside consultants as necessaryQualifications:Education:Bachelor Degree in a related fieldExperience:8 years of banking or financial industry experience4 years of corporate secretary or paralegal experience, preferably in a complex financial institution4 years of experience preparing and documenting risk committee meetingsPrior experience in interacting with external members of the board of directors and senior level executivesAdditionally, this position requires that:You possess strong technical and business writing and proofreading skillsYou have excellent written and verbal communication skills, which allow you to effectively communicate with board members, management, employees and third partiesYou have a working knowledge of corporate documentation requirements (constitutional documents, board and board committee materials, minutes, corporate housekeeping and governance documents)You are highly organized and structured yet flexible to adapt to a changing environmentYour meticulous attention to detail and accuracy is legendaryYou produce high quality work products, even under pressure, with a minimal amount of supervisionYour prioritization skills allow you to handle multiple projects with competing demands and complete them on timeYou are willing to endure periods of stressful demands and are able to handle them in a professional mannerYou are an accomplished user of the Microsoft Office Suite and have previously worked with governance systems such as board portals and subsidiary management systemsSpecial RequirementsOvertime as neededKnowledge of the Japanese language would be a plusEquivalent military education and/or experience may be used as a substitute for civilian education or work experience.
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